SIM335 - Managing Projects: A Comprehensive Guide to Project Planning, Implementation, and Control
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This report delves into the core principles of project management, exploring the essential elements of planning, implementation, and control. It examines the importance of a well-defined scope statement, the creation of a detailed work breakdown structure (WBS), and the development of a comprehensive project budget. The report also analyzes risk management strategies, quality assurance methods, and the critical phases of project management, including initiation, planning, execution, monitoring, controlling, and closure. Through a case study of Wroxham, a company implementing an ERP system, the report provides practical insights into the application of project management principles in real-world scenarios.
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SIM335- Managing projects
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Contents
Introduction......................................................................................................................................4
Task 1...............................................................................................................................................5
1.1 What are the core principles of any project and why are they important?........................5
1.2 What would you include in the scope statement for the project?.....................................6
1.3 Using the information below, plot out a full project Gantt chart and identify the critical
path? How many days does it take to complete the project.............................................................7
1.4 What would you need to consider when developing a project budget?............................9
1.5 How would you develop a Risk Strategy for a project, what method would you use?. .10
1.6 What quality methods would you introduce to ensure the project is completed
successfully?.................................................................................................................................. 11
Task 2.............................................................................................................................................12
Executive Summary.......................................................................................................................12
2.1 Introduction..............................................................................................................................12
2.2 ERP system.............................................................................................................................. 12
2.3 Project scope statement............................................................................................................13
2.4 Work break down structure (WBS).........................................................................................14
2.5 Project budget.......................................................................................................................... 15
2.6 Characteristics of the project manager....................................................................................16
Sources (Project management and leadership champions, 2013)2.7 Project scope statement......16
2.7 Project scope statement............................................................................................................17
2.8 Phases of project management.................................................................................................18
Conclusion..................................................................................................................................... 22
References......................................................................................................................................23
2
Introduction......................................................................................................................................4
Task 1...............................................................................................................................................5
1.1 What are the core principles of any project and why are they important?........................5
1.2 What would you include in the scope statement for the project?.....................................6
1.3 Using the information below, plot out a full project Gantt chart and identify the critical
path? How many days does it take to complete the project.............................................................7
1.4 What would you need to consider when developing a project budget?............................9
1.5 How would you develop a Risk Strategy for a project, what method would you use?. .10
1.6 What quality methods would you introduce to ensure the project is completed
successfully?.................................................................................................................................. 11
Task 2.............................................................................................................................................12
Executive Summary.......................................................................................................................12
2.1 Introduction..............................................................................................................................12
2.2 ERP system.............................................................................................................................. 12
2.3 Project scope statement............................................................................................................13
2.4 Work break down structure (WBS).........................................................................................14
2.5 Project budget.......................................................................................................................... 15
2.6 Characteristics of the project manager....................................................................................16
Sources (Project management and leadership champions, 2013)2.7 Project scope statement......16
2.7 Project scope statement............................................................................................................17
2.8 Phases of project management.................................................................................................18
Conclusion..................................................................................................................................... 22
References......................................................................................................................................23
2
Introduction
The aim of the project is for identifying the advantage and disadvantage of the approaches for
project planning, implementing and controlling. This report covers the scope, characteristics, and
budget, risk, quality for ensuring the successful project management. The factor is discussed for
developing the project budget and the risk of response are elaborated on the project management.
In addition, the quality methods are ensured for successful projects, the phases of the project
management are explained.
3
The aim of the project is for identifying the advantage and disadvantage of the approaches for
project planning, implementing and controlling. This report covers the scope, characteristics, and
budget, risk, quality for ensuring the successful project management. The factor is discussed for
developing the project budget and the risk of response are elaborated on the project management.
In addition, the quality methods are ensured for successful projects, the phases of the project
management are explained.
3
Task 1
1.1 What are the core principles of any project and why are they important?
The project management is the endeavor with the beginning and end which the business takes for
achieving their goals and objectives for bringing the beneficial change (Finkel, et. al., 2017). The
project management principles are necessary assets as these can be applied in the branch of the
project.
The structure of project
Definition phase
Clear goals
Transparency about status of project
Recognitions of risk
Managing disturbances in project
The responsibility of the project manager
Success of the project
4
1.1 What are the core principles of any project and why are they important?
The project management is the endeavor with the beginning and end which the business takes for
achieving their goals and objectives for bringing the beneficial change (Finkel, et. al., 2017). The
project management principles are necessary assets as these can be applied in the branch of the
project.
The structure of project
Definition phase
Clear goals
Transparency about status of project
Recognitions of risk
Managing disturbances in project
The responsibility of the project manager
Success of the project
4
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1.2 What would you include in the scope statement for the project?
The scope statement is the critical factor for any project. The project manager uses the scope
statement as the written verification for the project result which will create the assumption under
the work (Team, et. al., 2017). The good scope statement includes the following:
Justification: The brief report related to the business needs the project address.
Product scope description: The individuality of the products, services and the results which will
be produced.
Acceptance criteria: The circumstances which met before the deliverables of the project.
Deliverables: The services, products and the result which the project will produce.
Project Exclusion: This is the statement about what the project will not produce.
Assumptions: This is the statement about how the address will unsure the information as the
plan, conceive and perform the project.
5
The scope statement is the critical factor for any project. The project manager uses the scope
statement as the written verification for the project result which will create the assumption under
the work (Team, et. al., 2017). The good scope statement includes the following:
Justification: The brief report related to the business needs the project address.
Product scope description: The individuality of the products, services and the results which will
be produced.
Acceptance criteria: The circumstances which met before the deliverables of the project.
Deliverables: The services, products and the result which the project will produce.
Project Exclusion: This is the statement about what the project will not produce.
Assumptions: This is the statement about how the address will unsure the information as the
plan, conceive and perform the project.
5
1.3 Using the information below, plot out a full project Gantt chart and identify the critical
path? How many days does it take to complete the project?
The project Gantt chart and the significant path represent the plan which should be refereed in
the life. The work-flow diagram and Gantt chart are showing the critical path as given below:
Figure 1 Project table
Tasks Precedence Time
a - 4 days
b - 6 days
c a 6 days
d b 2 days
e b 5 days
f c 8 days
Figure 2
6
A
4 DAYS
B
6 DAYS
C
6 DAYS E
5 DAYS
F
8 DAYS
D
2 DAYS
path? How many days does it take to complete the project?
The project Gantt chart and the significant path represent the plan which should be refereed in
the life. The work-flow diagram and Gantt chart are showing the critical path as given below:
Figure 1 Project table
Tasks Precedence Time
a - 4 days
b - 6 days
c a 6 days
d b 2 days
e b 5 days
f c 8 days
Figure 2
6
A
4 DAYS
B
6 DAYS
C
6 DAYS E
5 DAYS
F
8 DAYS
D
2 DAYS
Gantt chart
7
7
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The critical path
8
8
1.4 What would you need to consider when developing a project budget?
Creating the accurate project budget is very important for placing the bid for the project. The
budget revolves around the labor and cost of material (Naldi, et. al., 2016). The project budget
extends from the labor cost to the cost of purchasing the software.
Defining the direct labor cost
Estimating the material cost of the project
Assess the potential travel cost of the project
Estimating the cost of the project office
Defining what tools cost may subsist in the project budget
What will managerial costs be incurred?
Defining the cost of software.
9
Creating the accurate project budget is very important for placing the bid for the project. The
budget revolves around the labor and cost of material (Naldi, et. al., 2016). The project budget
extends from the labor cost to the cost of purchasing the software.
Defining the direct labor cost
Estimating the material cost of the project
Assess the potential travel cost of the project
Estimating the cost of the project office
Defining what tools cost may subsist in the project budget
What will managerial costs be incurred?
Defining the cost of software.
9
1.5 How would you develop a Risk Strategy for a project, what method would you use?
The project risk management plan is the step-by-step instructional document, identifying and
anticipating the scenarios which can put the project at risk. The project risk management plan is
the part of the project business plan.
a. Identifying the risk and creating a risk register: Before running the risk it is important to
identify about them. The risk can be such as project risk, corporate risk, system risk, business
risk, people risk and etc.
b. Analyzing and evaluating risk: After identifying the risk the next step is to analyse and
estimate the risk by determining the result on the completion of the project.
c. Identifying risk triggers: The team is divided into sub groups which will take care of risk; the
subgroups study the risk in the deeper way and recognize the trigger, which tells the project team
that project is running in risk or danger.
d. Brainstorming for solution ideas: The team brainstorms the ideas which subdue the threats;
these are the preventive measures which are taken by the team for starting the project for
decreasing the effects of risk on completion of the project.
e. Creating a plan: As the risks are recognized; the probable solutions are analysed for creating the
action plan for risk.
f. Monitoring and reviewing risk: As the project runs according to project plan with that the
project risk management plan also runs, it takes care of the risk that the project may meet the
way of achievement.
10
The project risk management plan is the step-by-step instructional document, identifying and
anticipating the scenarios which can put the project at risk. The project risk management plan is
the part of the project business plan.
a. Identifying the risk and creating a risk register: Before running the risk it is important to
identify about them. The risk can be such as project risk, corporate risk, system risk, business
risk, people risk and etc.
b. Analyzing and evaluating risk: After identifying the risk the next step is to analyse and
estimate the risk by determining the result on the completion of the project.
c. Identifying risk triggers: The team is divided into sub groups which will take care of risk; the
subgroups study the risk in the deeper way and recognize the trigger, which tells the project team
that project is running in risk or danger.
d. Brainstorming for solution ideas: The team brainstorms the ideas which subdue the threats;
these are the preventive measures which are taken by the team for starting the project for
decreasing the effects of risk on completion of the project.
e. Creating a plan: As the risks are recognized; the probable solutions are analysed for creating the
action plan for risk.
f. Monitoring and reviewing risk: As the project runs according to project plan with that the
project risk management plan also runs, it takes care of the risk that the project may meet the
way of achievement.
10
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1.6 What quality methods would you introduce to ensure the project is completed successfully?
The quality management is the process which is needed to determine the project quality, the
quality means meeting the needs of customers. Project quality management has three key
processes which should perform in the project:
a. Plan quality: This involves the identification of the quality requirement for the product and
project which show the meeting requirement of quality.
b. Perform quality assurance: The assurance of quality is used for verifying the process of the
project is sufficient when they are adhered to the deliverables to the project of the good quality.
c. Perform quality control: The control of quality verifies whether the product meets the quality
requirement. The two methods are used for performing the quality control such as Peer reviews
and testing.
11
The quality management is the process which is needed to determine the project quality, the
quality means meeting the needs of customers. Project quality management has three key
processes which should perform in the project:
a. Plan quality: This involves the identification of the quality requirement for the product and
project which show the meeting requirement of quality.
b. Perform quality assurance: The assurance of quality is used for verifying the process of the
project is sufficient when they are adhered to the deliverables to the project of the good quality.
c. Perform quality control: The control of quality verifies whether the product meets the quality
requirement. The two methods are used for performing the quality control such as Peer reviews
and testing.
11
Task 2
Executive Summary
The report is about the Wroxham organisation which designs and builds the motor for the leisure
industry. The company wants to increase their business at the global level but they found the
competition with the other boat suppliers in different countries. The ERP system is the effective
and potential which help the organisation to link with other companies all over the world. The
company installed the ERP system for the efficiency and turning the information system of the
company in the smooth run for attractive the investors for achieving the delivery of customers.
2.1 Introduction
The aim of the task is that Wroxham organisation is installing the ERP system in their business
for communicating with the different companies at the global level. The company will be using
the skills of the project management with the frame-work of project management such as
initiating, planning, execution, monitoring, controlling and closing. Different tools and
techniques are used such as budget, the work-breakdown structure will analyse the cost, scope,
schedule, and quality.
2.2 ERP system
Enterprise resource planning is the business process management software which allows the
association to use the system for integrating the application for managing the business and
functioning the back office which is associated to services, technology, and human resources.
The ERP software integrates the facts for the operation which includes project planning,
development, manufacturing, sales, and marketing.
12
Executive Summary
The report is about the Wroxham organisation which designs and builds the motor for the leisure
industry. The company wants to increase their business at the global level but they found the
competition with the other boat suppliers in different countries. The ERP system is the effective
and potential which help the organisation to link with other companies all over the world. The
company installed the ERP system for the efficiency and turning the information system of the
company in the smooth run for attractive the investors for achieving the delivery of customers.
2.1 Introduction
The aim of the task is that Wroxham organisation is installing the ERP system in their business
for communicating with the different companies at the global level. The company will be using
the skills of the project management with the frame-work of project management such as
initiating, planning, execution, monitoring, controlling and closing. Different tools and
techniques are used such as budget, the work-breakdown structure will analyse the cost, scope,
schedule, and quality.
2.2 ERP system
Enterprise resource planning is the business process management software which allows the
association to use the system for integrating the application for managing the business and
functioning the back office which is associated to services, technology, and human resources.
The ERP software integrates the facts for the operation which includes project planning,
development, manufacturing, sales, and marketing.
12
2.3 Project scope statement
This project is intended to provide for Wroxham, the ERP system helps the organisation in the
key operations which include the manufacturing, financial, distribution, human resource and
customer relation departments into the single software system (Kerzner, and Kerzner, 2017).
These will be experienced after completing the ensure that the receiving of the criteria to met and
followed by the commission of deliverables of the initiatives. The assignment is predictable to
cost £750,000 pounds with the contingency reserve of 10% which include to handles the impact
of risk. The estimated duration for the project achievement of the project is 8 weeks. The project
commences on 24 June 2018 to end date 18th August 2018. The techniques will be applied for
ensuring the implementation of the project on schedule, within the budget, monitoring and
controlling the project. The meetings must be held regularly which help the project team to
complete the task speedily. The meeting of the acceptance of client criteria must be negotiated
will mark the end of the project.
13
This project is intended to provide for Wroxham, the ERP system helps the organisation in the
key operations which include the manufacturing, financial, distribution, human resource and
customer relation departments into the single software system (Kerzner, and Kerzner, 2017).
These will be experienced after completing the ensure that the receiving of the criteria to met and
followed by the commission of deliverables of the initiatives. The assignment is predictable to
cost £750,000 pounds with the contingency reserve of 10% which include to handles the impact
of risk. The estimated duration for the project achievement of the project is 8 weeks. The project
commences on 24 June 2018 to end date 18th August 2018. The techniques will be applied for
ensuring the implementation of the project on schedule, within the budget, monitoring and
controlling the project. The meetings must be held regularly which help the project team to
complete the task speedily. The meeting of the acceptance of client criteria must be negotiated
will mark the end of the project.
13
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2.4 Work break down structure (WBS)
This is the outline of the task which needs to manufacture the development deliverables and form
the key basis for the project budget. The WBS is the hierarchical outline in which the task is
needed to deliver the objectives of the project. This breaks the projects into the sub-tasks for
implementing and control.
Breakdown Description Completion time
Deliverable
Task 1
Task 2
Task 3
Installation of hardware
devices
2 week
On the premises
Public cloud
Hybrid cloud
Deliverable
Task 1
Task 2
Task 3
Provision of ERP
system for marketing
and functioning
2 week
Software
designing
Installation of
software
Wiring and
cabling
Deliverable Provision of training 2 week
14
This is the outline of the task which needs to manufacture the development deliverables and form
the key basis for the project budget. The WBS is the hierarchical outline in which the task is
needed to deliver the objectives of the project. This breaks the projects into the sub-tasks for
implementing and control.
Breakdown Description Completion time
Deliverable
Task 1
Task 2
Task 3
Installation of hardware
devices
2 week
On the premises
Public cloud
Hybrid cloud
Deliverable
Task 1
Task 2
Task 3
Provision of ERP
system for marketing
and functioning
2 week
Software
designing
Installation of
software
Wiring and
cabling
Deliverable Provision of training 2 week
14
Task 1
Task 2
the employees
Making aware
of ERP system
Giving effective
training to
employees
Deliverable
Task 1
Task 2
Test of the ERP system 2 week
Testing the
installation
Commission the
project
15
Task 2
the employees
Making aware
of ERP system
Giving effective
training to
employees
Deliverable
Task 1
Task 2
Test of the ERP system 2 week
Testing the
installation
Commission the
project
15
2.5 Project budget
This is the total expected cost of the element which is necessary for booming execution of the
project. These are labor, equipment, and labor, training, travel for running the project office,
office equipment. The £750,000 pounds, 10% of this amount is included in the contingency
reserve.
Activity Labour Material and
equipment
Training Transportation Total
Installation of
hardware
devices
Designing,
installing and
cabling
software
Training to
employees
Testing ERP
system
Contingency
(10% of total
1,00,000
1,00,000
1,00,000
1,00,000
50,000
50,000
20,000
10,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
1,60,000
1,60,000
1,30,000
1,20,000
16
This is the total expected cost of the element which is necessary for booming execution of the
project. These are labor, equipment, and labor, training, travel for running the project office,
office equipment. The £750,000 pounds, 10% of this amount is included in the contingency
reserve.
Activity Labour Material and
equipment
Training Transportation Total
Installation of
hardware
devices
Designing,
installing and
cabling
software
Training to
employees
Testing ERP
system
Contingency
(10% of total
1,00,000
1,00,000
1,00,000
1,00,000
50,000
50,000
20,000
10,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
1,60,000
1,60,000
1,30,000
1,20,000
16
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cost)
1,80,000
Total 50,000 1,30,000 20,000 20,000 7,50,000
Work flow chart
On the premises
Start: Thu 7/ 5/ 18 ID: 4
Finish: Thu 7/12/18 Dur: 6 days
Res:
Public cloud
Start: Fri 7/13/ 18 ID: 5
Finish: Wed 7/ 18/ 18 Dur: 4 days
Res:
H ybrid cloud
Start: Thu 7/ 19/18 ID: 6
Finish: Tue 7/24/18 Dur: 4 days
Res:
Provision of ERPsystem for marketing and f unctioning
Start: Wed 7/ 25/ 18 ID: 7
Finish: M on 8/ 13/ 18 Dur: 14 days
Comp: 0%
Software designing
Start: Wed 7/25/18 ID: 8
Finish: Tue 7/31/18 Dur: 5 days
Res:
Wiring and cabling
Start: Wed 8/8/18 ID: 10
Finish: Mon 8/13/18 Dur: 4 days
Res:
Provision of training the employees
Start: Tue 8/ 14/ 18 ID: 11
Finish: Fri 8/ 31/ 18 Dur: 14 days
Comp: 0%
M aking aware of ERP system
Start: Tue 8/ 14/18 ID: 12
Finish: Thu 8/23/18 Dur: 8 days
Res:
Giving effective training to employees
Start: Fri 8/24/ 18 ID: 13
Finish: Fri 8/ 31/18 Dur: 6 days
Res:
Test of the ERPsystem
Start: Thu 8/ 30/ 18 ID: 14
Finish: Tue 9/ 18/ 18 Dur: 14 days
Comp: 0%
Testing the installation
Start: Thu 8/ 30/18 ID: 15
Finish: Fri 9/ 7/ 18 Dur: 7 days
Res:
Commission the project
Start: Mon 9/10/18 ID: 16
Finish: Tue 9/18/18 Dur: 7 days
Res:
Installation of hardware devices
Start: Thu 7/ 5/ 18 ID: 3
Finish: Tue 7/ 24/ 18 Dur: 14 days
Comp: 0%
Installation of software
Start: Wed 8/1/18 ID: 9
Finish: Tue 8/7/18 Dur: 5 days
Res:
M anaging Project
Start: Thu 7/ 5/ 18 ID: 1
Finish: Thu 9/20/18 Dur: 56 days
Res:
Start: ID: 2
Finish: Dur:
Res:
Gantt chart (Showing the Critical path)
ID Task
Mode
Task Name Duration Start Finish
1 Managing Project 56 days Thu 7/5/18 Thu 9/20/18
2 Installation of
hardware devices
14 days Thu 7/5/18 Tue
7/24/18
3 On the premises 6 days Thu 7/5/18 Thu 7/12/18
4 Public cloud 4 days Fri 7/13/18 Wed 7/18/18
5 Hybrid cloud 4 days Thu 7/19/18Tue 7/24/18
6 Provision of ERP
system for marketing
and functioning
14 days Wed
7/25/18
Mon
8/13/18
7 Software designing 5 days Wed 7/25/18Tue 7/31/18
8 Installation of software5 days Wed 8/1/18Tue 8/7/18
9 Wiring and cabling 4 days Wed 8/8/18Mon 8/13/18
10 Provision of training
the employees
14 days Tue
8/14/18
Fri 8/31/18
11 Making aware of ERP
system
8 days Tue
8/14/18
Thu
8/23/18
12 Giving effective
training to employees
6 days Fri 8/24/18 Fri 8/31/18
T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F
Jul 1, '18 Jul 8, '18 Jul 15, '18 Jul 22, '18 Jul 29, '18 Aug 5, '18 Aug 12, '18 Aug 19, '18 Aug 26, '18 Sep 2, '18 Sep 9, '18 Sep 16, '18
17
1,80,000
Total 50,000 1,30,000 20,000 20,000 7,50,000
Work flow chart
On the premises
Start: Thu 7/ 5/ 18 ID: 4
Finish: Thu 7/12/18 Dur: 6 days
Res:
Public cloud
Start: Fri 7/13/ 18 ID: 5
Finish: Wed 7/ 18/ 18 Dur: 4 days
Res:
H ybrid cloud
Start: Thu 7/ 19/18 ID: 6
Finish: Tue 7/24/18 Dur: 4 days
Res:
Provision of ERPsystem for marketing and f unctioning
Start: Wed 7/ 25/ 18 ID: 7
Finish: M on 8/ 13/ 18 Dur: 14 days
Comp: 0%
Software designing
Start: Wed 7/25/18 ID: 8
Finish: Tue 7/31/18 Dur: 5 days
Res:
Wiring and cabling
Start: Wed 8/8/18 ID: 10
Finish: Mon 8/13/18 Dur: 4 days
Res:
Provision of training the employees
Start: Tue 8/ 14/ 18 ID: 11
Finish: Fri 8/ 31/ 18 Dur: 14 days
Comp: 0%
M aking aware of ERP system
Start: Tue 8/ 14/18 ID: 12
Finish: Thu 8/23/18 Dur: 8 days
Res:
Giving effective training to employees
Start: Fri 8/24/ 18 ID: 13
Finish: Fri 8/ 31/18 Dur: 6 days
Res:
Test of the ERPsystem
Start: Thu 8/ 30/ 18 ID: 14
Finish: Tue 9/ 18/ 18 Dur: 14 days
Comp: 0%
Testing the installation
Start: Thu 8/ 30/18 ID: 15
Finish: Fri 9/ 7/ 18 Dur: 7 days
Res:
Commission the project
Start: Mon 9/10/18 ID: 16
Finish: Tue 9/18/18 Dur: 7 days
Res:
Installation of hardware devices
Start: Thu 7/ 5/ 18 ID: 3
Finish: Tue 7/ 24/ 18 Dur: 14 days
Comp: 0%
Installation of software
Start: Wed 8/1/18 ID: 9
Finish: Tue 8/7/18 Dur: 5 days
Res:
M anaging Project
Start: Thu 7/ 5/ 18 ID: 1
Finish: Thu 9/20/18 Dur: 56 days
Res:
Start: ID: 2
Finish: Dur:
Res:
Gantt chart (Showing the Critical path)
ID Task
Mode
Task Name Duration Start Finish
1 Managing Project 56 days Thu 7/5/18 Thu 9/20/18
2 Installation of
hardware devices
14 days Thu 7/5/18 Tue
7/24/18
3 On the premises 6 days Thu 7/5/18 Thu 7/12/18
4 Public cloud 4 days Fri 7/13/18 Wed 7/18/18
5 Hybrid cloud 4 days Thu 7/19/18Tue 7/24/18
6 Provision of ERP
system for marketing
and functioning
14 days Wed
7/25/18
Mon
8/13/18
7 Software designing 5 days Wed 7/25/18Tue 7/31/18
8 Installation of software5 days Wed 8/1/18Tue 8/7/18
9 Wiring and cabling 4 days Wed 8/8/18Mon 8/13/18
10 Provision of training
the employees
14 days Tue
8/14/18
Fri 8/31/18
11 Making aware of ERP
system
8 days Tue
8/14/18
Thu
8/23/18
12 Giving effective
training to employees
6 days Fri 8/24/18 Fri 8/31/18
T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F
Jul 1, '18 Jul 8, '18 Jul 15, '18 Jul 22, '18 Jul 29, '18 Aug 5, '18 Aug 12, '18 Aug 19, '18 Aug 26, '18 Sep 2, '18 Sep 9, '18 Sep 16, '18
17
2.6 Characteristics of the project manager
The project management skills identify the different competency dimensions such as personal,
knowledge and performance. The personal competencies are broken up into different areas such
as helping the human services, achievement and actions, managerial, personal effectiveness,
cognitive (Medina, and Francis, 2015). The project manager must have the vision, integrity,
empathy, qualities of leadership. The leader must have the excellent inter personal skills, strong
managerial skills such as the ability for delegating and solving the problems. The manager must
have the motivational abilities; he must be an effective communicator.
Sources (Project management and leadership champions, 2013)
18
The project management skills identify the different competency dimensions such as personal,
knowledge and performance. The personal competencies are broken up into different areas such
as helping the human services, achievement and actions, managerial, personal effectiveness,
cognitive (Medina, and Francis, 2015). The project manager must have the vision, integrity,
empathy, qualities of leadership. The leader must have the excellent inter personal skills, strong
managerial skills such as the ability for delegating and solving the problems. The manager must
have the motivational abilities; he must be an effective communicator.
Sources (Project management and leadership champions, 2013)
18
2.7 Project scope statement
The scope statement has many forms which depend on the nature of the project which is being
implementing and the character of the organisation. The scope statement is detailed the project
deliverables the most important aims and objectives of the projects (Newton, 2015). The
objective of the project must include the measurable success criteria of the project. The project
scope is the part of project planning which determines the list of the goals, task, cost, and
deadlines. The project scope’s documentation which is known as scope statement, it establishes
the responsibilities for every team member and sets up the procedure about how to complete the
work.
19
The scope statement has many forms which depend on the nature of the project which is being
implementing and the character of the organisation. The scope statement is detailed the project
deliverables the most important aims and objectives of the projects (Newton, 2015). The
objective of the project must include the measurable success criteria of the project. The project
scope is the part of project planning which determines the list of the goals, task, cost, and
deadlines. The project scope’s documentation which is known as scope statement, it establishes
the responsibilities for every team member and sets up the procedure about how to complete the
work.
19
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2.8 Phases of project management
The project management is based on the idea which the project goes from the number of steps
which are characterized by the distinct set the actions which take the project from
commencement to ending (Fleming, and Koppelman, 2016). When the project becomes more
complex it is very important to structure the project from the entire life-cycle. The project
management body is the knowledge which sets up the project management which includes:
Initiation
Planning
Executing
Monitoring
Controlling and closing
Sources (Smart sheet, 2015)
20
The project management is based on the idea which the project goes from the number of steps
which are characterized by the distinct set the actions which take the project from
commencement to ending (Fleming, and Koppelman, 2016). When the project becomes more
complex it is very important to structure the project from the entire life-cycle. The project
management body is the knowledge which sets up the project management which includes:
Initiation
Planning
Executing
Monitoring
Controlling and closing
Sources (Smart sheet, 2015)
20
2.8.1 Project initiation phase
This is the initial stage of starting the project, named and defined at the broad level during this
stage. The project manager uses two evaluation tools for deciding whether to pursue the project
or not:
Business case article: This defines the need of the project, and it includes the estimate of the
potential benefits of finance.
Feasibility learning: This is the project goals evaluation, timeline, and the cost of determining the
project which should be executed.
Depending on the projects character, the study are a conducted-the requirement for gathering and
analyzing the performed phases. In the business, the project agreement is accomplished in this
first phase.
2.8.2 Project planning phase
The project management plan is residential widely for the individuals for cost, scope, quality,
duration, possessions. The important actions which are marked up such as making WBS,
GANTT charts, milestone charts, development of the schedule, planning the dates and some
modes for communicating with the stakeholders which are based on deadlines, milestones and
important deliveries (Yeom, et. al., 2018). The plan is managed for identifying the risk which
determines the effects of the project afterward. The planning of the risk management includes
risk mitigation approaches, risk classification and analysis and reaction to risk planning.
Financial plan: This identifies how much money is required for detailed objectives. This helps in
identifying the types of fixed cost which the project will incur such as labor, material, equipment,
and supervision.
Resource plan: This helps in identifying the resources which are needed for completing the
projects. This helps in identifying the amount of the labor, material, and equipment for
successfully completing the project.
Risk plan: The risk management plan is developed as the risk arrangement project which shows
the anticipated risk, the risk responses procedures and tracking the processes. The responses such
21
This is the initial stage of starting the project, named and defined at the broad level during this
stage. The project manager uses two evaluation tools for deciding whether to pursue the project
or not:
Business case article: This defines the need of the project, and it includes the estimate of the
potential benefits of finance.
Feasibility learning: This is the project goals evaluation, timeline, and the cost of determining the
project which should be executed.
Depending on the projects character, the study are a conducted-the requirement for gathering and
analyzing the performed phases. In the business, the project agreement is accomplished in this
first phase.
2.8.2 Project planning phase
The project management plan is residential widely for the individuals for cost, scope, quality,
duration, possessions. The important actions which are marked up such as making WBS,
GANTT charts, milestone charts, development of the schedule, planning the dates and some
modes for communicating with the stakeholders which are based on deadlines, milestones and
important deliveries (Yeom, et. al., 2018). The plan is managed for identifying the risk which
determines the effects of the project afterward. The planning of the risk management includes
risk mitigation approaches, risk classification and analysis and reaction to risk planning.
Financial plan: This identifies how much money is required for detailed objectives. This helps in
identifying the types of fixed cost which the project will incur such as labor, material, equipment,
and supervision.
Resource plan: This helps in identifying the resources which are needed for completing the
projects. This helps in identifying the amount of the labor, material, and equipment for
successfully completing the project.
Risk plan: The risk management plan is developed as the risk arrangement project which shows
the anticipated risk, the risk responses procedures and tracking the processes. The responses such
21
as Accept- This helps in identifying the cost. Avoid- this is achieved by incorporating the
occurrence of the deliverable. alleviate- This involves attractive the action which will decrease
the impact of the risk.
Staffing plan: This plan helps in identifying the types of employees are needed which is based on
a necessary task, choice and assembling the project team.
Quality plan: This is the plan which schedules the task by ensuring for completing the project on
time and according to the need of the client.
Communication plan: This is the plan which sets out how and when the information need to be
passed to the right person.
2.8.3 Project Execution phase
This phase is mostly related to the project management. The deliverable of the project is
developed and completed which is adhered in the mapped out plan. The execution is for building
the deliverables which satisfy the need of the customers (Gene Ontology Consortium, 2014). In
this phase, many tasks is done and capture the metrics of the project from the task such as status
meetings, project status update, need of human resources, other status report, performance
reports etc. This is an important phase which helps to understand the project will be successful or
failure. The execution is deeply on the time of planning, the efforts and work of the team at the
time of execution time are derived from the plan of the project.
2.8.4 Project monitoring and control phase
Monitoring and controlling the mutual execution occurs at the matching time. The team executes
the project plan which is constantly monitored on the progress. The verification and control of
the scope occur for monitoring and checking for change manage to track, scope creep, and
managing the changes to the project requirement. The performance indicates the time and cost
which measures the degree of the variation, and corrective measures are suggested for keeping
the project on track and moving it ahead smoothly.
2.8.5 Project closure phase
The project is closed by the team when they deliver the finished projects to the customers; the
communication is completed with the stakeholders of business and after releasing the resources
22
occurrence of the deliverable. alleviate- This involves attractive the action which will decrease
the impact of the risk.
Staffing plan: This plan helps in identifying the types of employees are needed which is based on
a necessary task, choice and assembling the project team.
Quality plan: This is the plan which schedules the task by ensuring for completing the project on
time and according to the need of the client.
Communication plan: This is the plan which sets out how and when the information need to be
passed to the right person.
2.8.3 Project Execution phase
This phase is mostly related to the project management. The deliverable of the project is
developed and completed which is adhered in the mapped out plan. The execution is for building
the deliverables which satisfy the need of the customers (Gene Ontology Consortium, 2014). In
this phase, many tasks is done and capture the metrics of the project from the task such as status
meetings, project status update, need of human resources, other status report, performance
reports etc. This is an important phase which helps to understand the project will be successful or
failure. The execution is deeply on the time of planning, the efforts and work of the team at the
time of execution time are derived from the plan of the project.
2.8.4 Project monitoring and control phase
Monitoring and controlling the mutual execution occurs at the matching time. The team executes
the project plan which is constantly monitored on the progress. The verification and control of
the scope occur for monitoring and checking for change manage to track, scope creep, and
managing the changes to the project requirement. The performance indicates the time and cost
which measures the degree of the variation, and corrective measures are suggested for keeping
the project on track and moving it ahead smoothly.
2.8.5 Project closure phase
The project is closed by the team when they deliver the finished projects to the customers; the
communication is completed with the stakeholders of business and after releasing the resources
22
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to the other projects. This phase is the lifecycle of the project which enables the team in
evaluating the document of the project in the next level. They use the mistakes of the previous
project and build a stronger process and successful team.
Conclusion
Task 2 is the reports which highlight the requirement of the ERP system, its installation, test and
commission and communication structure for Wroxham. This report defines the project, planning
and the process of the life cycle and designing for operating the scope and the budget of the
project.
23
evaluating the document of the project in the next level. They use the mistakes of the previous
project and build a stronger process and successful team.
Conclusion
Task 2 is the reports which highlight the requirement of the ERP system, its installation, test and
commission and communication structure for Wroxham. This report defines the project, planning
and the process of the life cycle and designing for operating the scope and the budget of the
project.
23
Conclusion
This has to be concluded in this report is about the Wroxham which establishes the ERP system
in their business. In this file, the characteristics of the project and scope statement and its
importance are evaluated. The factor which considers for developing the project budget and risk
responses with the project management are elaborated. The scope statement of the project and
work break down chart structure is created with the project budget and Gantt chart. The
characteristics of the project manager and project scope statement, phases of the project
management are briefly elaborated in this assignment.
24
This has to be concluded in this report is about the Wroxham which establishes the ERP system
in their business. In this file, the characteristics of the project and scope statement and its
importance are evaluated. The factor which considers for developing the project budget and risk
responses with the project management are elaborated. The scope statement of the project and
work break down chart structure is created with the project budget and Gantt chart. The
characteristics of the project manager and project scope statement, phases of the project
management are briefly elaborated in this assignment.
24
References
Finkel, E.J., Simpson, J.A. and Eastwick, P.W., 2017. The psychology of close relationships:
Fourteen core principles. Annual Review of Psychology, 68, pp.383-411.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Gene Ontology Consortium, 2014. Gene ontology consortium: going forward. Nucleic acids
research, 43(D1), pp.D1049-D1056.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Medina, A. and Francis, A.J., 2015. What are the characteristics that software development
project team members associate with a good project manager?. Project Management
Journal, 46(5), pp.81-93.
Naldi, M., Nicosia, G., Pacifici, A. and Pferschy, U., 2016. Maximin fairness in project budget
allocation. Electronic Notes in Discrete Mathematics, 55, pp.65-68.
Newton, P., 2015. Managing project scope. Free Management e Books,, pp.4-15.
Project management and leadership champions, 2013. [Online]Project manager essential soft
skills. Available at: https://pmleadershipchamps.com/2013/04/12/project-managers-essential-
soft-skills/
[Accessed on 21 August 2018]
Smart sheet, 2015. [Online] 5 Phases of project management. Available at:
https://www.smartsheet.com/blog/demystifying-5-phases-project-management
[Accessed on 21 August 2018]
Team, I.P., Marketing, B., McGrath, J., Mentor, D.S.A. and McMahon, A., 2017. Irish Film Club
Project Scope Statement.
Yeom, D.J., Seo, H.M., Kim, Y.J., Cho, C.S. and Kim, Y., 2018. Development of an
approximate construction duration prediction model during the project planning phase for
general office buildings. Journal of Civil Engineering and Management, 24(3), pp.238-253.
25
Finkel, E.J., Simpson, J.A. and Eastwick, P.W., 2017. The psychology of close relationships:
Fourteen core principles. Annual Review of Psychology, 68, pp.383-411.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Gene Ontology Consortium, 2014. Gene ontology consortium: going forward. Nucleic acids
research, 43(D1), pp.D1049-D1056.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Medina, A. and Francis, A.J., 2015. What are the characteristics that software development
project team members associate with a good project manager?. Project Management
Journal, 46(5), pp.81-93.
Naldi, M., Nicosia, G., Pacifici, A. and Pferschy, U., 2016. Maximin fairness in project budget
allocation. Electronic Notes in Discrete Mathematics, 55, pp.65-68.
Newton, P., 2015. Managing project scope. Free Management e Books,, pp.4-15.
Project management and leadership champions, 2013. [Online]Project manager essential soft
skills. Available at: https://pmleadershipchamps.com/2013/04/12/project-managers-essential-
soft-skills/
[Accessed on 21 August 2018]
Smart sheet, 2015. [Online] 5 Phases of project management. Available at:
https://www.smartsheet.com/blog/demystifying-5-phases-project-management
[Accessed on 21 August 2018]
Team, I.P., Marketing, B., McGrath, J., Mentor, D.S.A. and McMahon, A., 2017. Irish Film Club
Project Scope Statement.
Yeom, D.J., Seo, H.M., Kim, Y.J., Cho, C.S. and Kim, Y., 2018. Development of an
approximate construction duration prediction model during the project planning phase for
general office buildings. Journal of Civil Engineering and Management, 24(3), pp.238-253.
25
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