MR Language School Start-Up Project Plan - Detailed Overview

This project plan outlines the creation of a language school start-up named “Langu,” which utilizes mixed reality (MR) to enhance language learning experiences. The project aims to provide immersive simulations for students to practice in real-world scenarios, such as job interviews or supermarket visits, in different languages. The plan details critical success factors, including a well-defined project plan, effective communication, and proper tracking of the schedule and budget. It also identifies stakeholders, their influence, and the project's needs from each group. The project scope, including in-scope and out-of-scope elements, is clearly defined, along with milestones, deliverables, and success criteria. The project is scheduled to be completed in 477 days with a budget of approximately €322,536.00. The plan includes a project organization structure, detailed activities, responsibilities, a budget breakdown, and a risk management strategy. The document serves as a comprehensive guide for the successful implementation of the MR language school start-up, aiming to enhance language learning through innovative technology and immersive experiences.

Simplified Project Management Plan
Template
KEY PROJECT INFORMATION
Project Name: MR Language School
Description
Creating a Language School Start-Up based on Mixed Reality
Project Manager: <Please fill>

Table of Contents
1 Introduction.............................................................................................................3
2 Critical Success Factors.........................................................................................3
3 The Project Environment........................................................................................3
4 Project Scope.........................................................................................................5
4.1 Justification......................................................................................................5
4.2 Description.......................................................................................................5
4.3 Milestones and Deliverables............................................................................6
4.4 Project Success Criteria...................................................................................6
4.5 Boundaries.......................................................................................................6
4.6 Constraints.......................................................................................................6
5 Project Organization...............................................................................................7
6 Activities and Scheduling........................................................................................7
7 Responsibilities.....................................................................................................11
8 Budget...................................................................................................................13
9 Risk Management.................................................................................................16
10 Annex................................................................................................................16
11 Bibliography.......................................................................................................17

1 Introduction
The project mainly focuses on creating a language start up school named “Langu” that is mainly
based on mixed reality. The school mainly aims at providing proper mixed reality experience to the
students by stimulating situations to those students who generally wants to encounter in a country of
whose language they are learning. It is identified that apart from the functions of a learning school, it
generally assists in providing mixed reality simulations in which the student is able to test their
knowledge that they have generally gained in the school. It is found that with the help of mixed reality
the students are able to select any situation that is related to their need for example going to a
supermarket, having a job interview or going to a hairdresser, all in a different languages. In addition to
this, it also assists in providing proper online platform through which the users can be able to have
conversation with other students from their homes for developing skills related to different languages.
In this paper, it is identified that start-up school based on mixed reality will be created with 477 days
by utilizing budget of around 322,536.00 €.
2 Critical Success Factors
The factors that leads project towards success are mainly elaborated below:
Proper defined project plan with assigned accountabilities and responsibilities: In order
to make the project successful, it is quite important to develop plan with properly assigned
accountabilities as well as responsibilities. It is necessary to discuss all the deliverables that need to
be defined along with the project tasks as well as with the associated risks. The planning phase of the
project also includes communication and risk management plan.
Management of project scope: The project scope is mainly defined in the planning phase of
the project and in order to make the project successful, it is quite important to avoid changes within the
project scope. This is mainly done, as the changes in the project will generally affect the budget as
well as schedule of the project.
Effective communication: In order to make the project successful, it is very much necessary
to identify the communication channels that are required for informing te project stakeholders about
the project progress. Both management as well as suppliers of the project wants regular status reports
and therefore the frequency as well as type of communication for each channel must be managed as
well as defined.
Proper tracking of schedule: It is necessary to track the schedule as well as budget of the
project on a regular basis in order to make sure that that the project is on the right track . If the
schedule and budget of the project is not tracked properly then it will become quite difficult to execute
the entire project within the expected budget and time.
Proper support of management: It is very much important to have management support
while progressing with the project as it generally helps in adding value to the business or helps in
solving issues and challenges. If the management of the organization does not see any values within
the project, they will not support it. Thus, it is necessary to get proper support from the management
on order to make the project successful.
3 The Project Environment
I
D
Stakeholde
r
How the
stakeholder
s perceive
the project
and how
he/she/it
can
influence
the project?
Power
Interest
Attitude toward the
project
Warning (do not fill)
What
does the
project
need from
this
group?
Management
Strategy
1 Project
manager
The project
manager mainly
influences the
project by
responsibly
managing the
project from the
5 5 5 The project
requires
proper
management
, controlling,
monitoring
as well as
1) Timey tracking of
the project and
budget 2) Hiring
experienced project
managers.

initiation to the
closure phase
so that the
project can be
developed
successfully
within the
expected
budget and
time.
planning of
the project.
2 Project
planner
The project
planner is the
person who is
mainly
responsible of
planning thee
entire project.
They also
ensure whether
the project is
completed
within the
timeframe or
not.
4 5 4
The project
requires
proper
planning for
time, budget
as well as for
resources of
the project
so that the
project can
be executed
effectively.
Proper planning of
time, budget as well
as resources by the
experienced project
planners;
3 System
analyst
The system
analyst
influences the
project by
conferring the
problem that is
associated with
the system with
the help of
different
procedures.
3 3 4
The project
requires
proper
conferring of
problem that
are related
with the
project.
Regular tracking of
issues related with
the system;
4 Tester The tester is the
person who
influences the
project by
testing the
usability,
acceptability of
the developed
system for MR
Langu school.
4 4 3
The project
wants proper
testing of
usability as
well as user
acceptance
of the
system.
Tracking problems
before the
implementation of
the project;
5 Database
administrator
They influences
the project by
making sure
that all the data
related with
project are
properly stored
within the
database.
3 4 4
The project
wants proper
storage of
data.
Securing data as
well as information
from hacking and
corruption
6 Financial
manager
The financial
manager is the
person who is
responsible of
influencing the
project by
managing the
5 4 3 Proper
management
of budget
that is
approved for
the project.
Regular tracking of
project budget is
helpful in managing
the project budget

financial project
reports.
7 Application
manager
They influence
the project by
properly
coordinating
planning the
project for
finishing the
project on time.
5 4 4
Proper
coordination
and planning
of the
project;
Testing the project
after it is planned as
well as coordinated
successfully;
8 Human
resource
manager
The human
resource
manager is the
person who
manages the
resources of the
project and
plays a great
role in hiring
new employees
for the project.
3 3 3
Appointment
of
experienced
project team
members for
the project;
Testing the skills
and experience of
the team members
before hiring them;
9 Risk analyst The risk
analyst are the
person who
influences the
project by
managing the
various types of
risks that are
mainly related
with the project.
3 3 3
Proper
management
of risks that
are associate
with the
project
Proper analysis of
risks for identifying
the risks that is
associated with the
project.
10 Developer They influence
the project by
designing,
testing as well
as maintaining
the entire
software
system
successfully.
5 4 5
Proper
utilization of
development
skills for
developing
the system
within the
school
Regular analysis of
the work that is
completed by the
project developer.
4 Project Scope
4.1 Justification
The student of the school mainly wants to learn different types of languages. However, they
faces lot of issues in learning foreign languages and the main challenge that they face is due to the
discomfort while speaking or due to the feeling of lack of preparation for real world encounters. In
addition to this, they also face lot of challenges in language learning due to the fear of judgement that
is mainly associated with improper skills. In order to resolve the issue, the school “Langu “want to
utilize mixed reality concept. It is found that the main vision of the school is to utilize innovative way of
language learning by creating proper learning environment that generally fosters the entire learning
process.
4.2 Description
It is found that creating a language school start-up, which is mainly based on mixed reality, is
quite helpful in learning languages by creating proper learning environment that generally helps in
fostering the entire process of learning. It is found that with the utilization of mixed reality, the school
will be able to provide proper mixed reality experiences to the clients. The main aim of utilized mixed

reality is to stimulate various situations in which the students want to encounter the country of which
language they are learning. It is found that with the utilization of mixed reality technology, the students
generally get opportunity associated with object learning, guided imagery, revenue creation and more.
4.3 Milestones and Deliverables
Project Deliverable/Milestones Target Date Responsible
Milestone 1:Completion of initiation
phase Fri 13-07-18 Project manager
Milestone 2: Completion of project
planning phase Mon 03-12-18 Project planner
Milestone 3: Completion of design
phase of the project Wed 01-05-19 Application manager, database
administrator
Milestone 4: Completion of
development phase Mon 27-01-20
Application manager, system
analyst, developer, application
manger
Milestone 5: Completion of testing
phase Tue 25-02-20 Tester
Milestone 5: Completion of project
closure phase Wed 04-03-20 Project manager
4.4 Project Success Criteria
The project success criteria include:
Time: If the entire project is completed with 477 days successfully then it can be analyzed that
the entire project is successful.
Budget: The project will be considered successful if the budget that is utilized within the
project is same as the approved budget and which is around € 322,536.
Increasing revenue: If the yearly revenue of thee school enhances then it can be analyzed
that the project is successful.
Enhancing the number of users: If more number of clients or students get attracted to the
system that is based on mixed reality then the project is considered to be successful.
4.5 Boundaries
The project scope is categorized into in scope and out-scope.
In-scope: The in-scope of the project includes:
 Creation of school based on mixed reality
 Creating proper learning environment that generally helps in fostering the entire
process of learning.
 To provide proper mixed reality experiences to the clients.
Out scope: The out-scope of the project includes:
 Information about suppliers are not provided:
 Training is not provided to the clients
4.6 Constraints
The constraints of the project mainly include:
Time: The project must be finished with 477 days otherwise, the budget associated with the
project will increase.
Budget: The entire project must be finished within the budget of around € 322,536. If the
project is not finished within the approved budget then number of finanacial challenges can occur
within the project.
Scope: Project scope must be followed within the entire project so that the entire project can
be properly finished within the expected time and budget.

5 Project Organization
The organizational breakdown structure is provided below:
Figure 1: Organizational breakdown Structure
(Source: Created by Author)
6 Activities and Scheduling
Task Name Duration Start Finish
Creating a Language School Start-Up
based on Mixed Reality
477 days Tue 08-05-18 Wed 04-03-20
Initiation phase 49 days Tue 08-05-18 Fri 13-07-18
Developing business case 9 days Tue 08-05-18 Fri 18-05-18
Undertaking feasibility study 15 days Mon 21-05-18 Fri 08-06-18
Establishing project charter 12 days Mon 11-06-18 Tue 26-06-18
Appointing team members 13 days Wed 27-06-18 Fri 13-07-18
Milestone 1:Completion of initiation
phase
0 days Fri 13-07-18 Fri 13-07-18
Planning phase 101 days Mon 16-07-18 Mon 03-12-18

Developing project plan 12 days Mon 16-07-18 Tue 31-07-18
Developing resource plan 15 days Wed 01-08-18 Tue 21-08-18
Creating financial plan 20 days Wed 22-08-18 Tue 18-09-18
Developing quality plan 16 days Wed 19-09-18 Wed 10-10-18
Development of risk management plan 22 days Thu 11-10-18 Fri 09-11-18
Developing acceptance plan 16 days Mon 12-11-18 Mon 03-12-18
Milestone 2: Completion of project
planning phase
0 days Mon 03-12-18 Mon 03-12-18
Design phase 107 days Tue 04-12-18 Wed 01-05-19
Prototype design 30 days Tue 04-12-18 Mon 14-01-19
Database design 25 days Tue 15-01-19 Mon 18-02-19
Review of the prototype 27 days Tue 19-02-19 Wed 27-03-19
Development of course module 25 days Thu 28-03-19 Wed 01-05-19
Milestone 3: Completion of design phase
of the project
0 days Wed 01-05-19 Wed 01-05-19
Development phase 193 days Thu 02-05-19 Mon 27-01-20
Adding different languages to database 17 days Thu 02-05-19 Fri 24-05-19
Adding vocabulary in the database 22 days Thu 02-05-19 Fri 31-05-19
Facility of translation 25 days Mon 03-06-19 Fri 05-07-19
Providing facility of simulation for roaming
around real spaces
30 days Mon 08-07-19 Fri 16-08-19
Incorporation of object learning
technology for creating connection between
virtual data and objects
28 days Mon 19-08-19 Wed 25-09-19
Incorporation of guided imagery for
therapy and mental coaching
24 days Thu 26-09-19 Tue 29-10-19
Option for Revenue Creation 34 days Wed 30-10-19 Mon 16-12-19
Developing online platform 30 days Tue 17-12-19 Mon 27-01-20
Milestone 4: Completion of development 0 days Mon 27-01-20 Mon 27-01-20

phase
Testing phase 21 days Tue 28-01-20 Tue 25-02-20
Usability testing 5 days Tue 28-01-20 Mon 03-02-20
Acceptance testing 7 days Tue 04-02-20 Wed 12-02-20
White box testing 5 days Thu 13-02-20 Wed 19-02-20
Black box testing 4 days Thu 20-02-20 Tue 25-02-20
Milestone 5: Completion of testing phase 0 days Tue 25-02-20 Tue 25-02-20
Closure phase 6 days Wed 26-02-20 Wed 04-03-20
Post-project review 3 days Wed 26-02-20 Fri 28-02-20
Stakeholder sign off 2 days Mon 02-03-20 Tue 03-03-20
Go live 1 day Wed 04-03-20 Wed 04-03-20
Milestone 5: Completion of project
closure phase
0 days Wed 04-03-20 Wed 04-03-20

Figure 2: Gantt chart
(Source: Created by Author)

7 Responsibilities
I- Informed
R-Responsible
A-Accountable
C-Consulted
Project
manager
Project
planner
Syste
m
analyst
Tester Database
administrator
Financial
manager
Application
manager
Human
resourc
e
manager
Risk
analyst
Develope
r
Developing
business
case
I R, A
Undertaking
feasibility
study
I C R,A
Establishing
project
charter
R,A I C
Appointing
team
members
I C R,A
Developing
project plan
I, C R, A
Developing
resource
plan
C I R,A
Creating
financial plan
C I R, A
Developing
quality plan
R, A I C
Development
of risk
management
plan
C I R,A
Developing
acceptance
plan
R,A I,C
Prototype
design
C R, A I
Database
design
I R,A C
Review of
the prototype
I A,R C
Development
of course
module
I A,R C
Adding
different
languages to
database
I R,A C
Adding
vocabulary in
I R,A C

the database
Facility of
translation
I R,A C
Providing
facility of
simulation
for roaming
around real
spaces
I A,R C
Incorporation
of object
learning
technology
for relation
connection
between
virtual data
and objects
I C R,A
Incorporation
of guided
imagery for
therapy and
mental
coaching
I C R,A I
Option for
Revenue
Creation
I C R,A I
Developing
online
platform
I C R,A I
Usability
testing
I A,R C
Acceptance
testing
I A,R C
Acceptance
testing
I A,R C
White box
testing
I A,R C
Black box
testing
I A,R C
Post-
project
review
I, C R, A