Project Management for Skillage IT: Scope Statement, Plan, Quality and Change Management

This report covers the project management details for Skillage IT, including the scope statement, project plan, quality management plan, change management plan, and stakeholder meeting. It includes technical specifications, SWOT analysis, user documentation, pilot testing, ongoing maintenance support, and automation of administrative tasks.

Running head: PROJECT MANAGEMENT
Subject Name: Project Management
Student Name:
Student ID:

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Table of Contents
Project Scope Statement..................................................................................................................1
a. Project management.................................................................................................................1
b. Project requirements................................................................................................................2
c. Scheduling requirements..........................................................................................................2
d. Technical Specifications..........................................................................................................2
e. SWOT analysis........................................................................................................................2
f. User documentation..................................................................................................................3
g. Pilot..........................................................................................................................................3
h. Usability testing.......................................................................................................................4
i. Automation of administrative tasks..........................................................................................4
j. Ongoing maintenance support..................................................................................................4
k. Hand-over documentation.......................................................................................................4
Project Plan......................................................................................................................................5
Quality Management Plan...............................................................................................................6
Change Management Plan...............................................................................................................7
Stakeholder Meeting........................................................................................................................8
References......................................................................................................................................10

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Project Scope Statement
a. Project management
Skillage IT has appointed project manager. The project manager will prepare the project
plan and it will help the enterprise to implement a network architecture and an improved
information system.
Business Needs:
The project is helpful for companies to oppose the declining trend as per as productivity
is considered. Stating in other words, it has been affecting the revenue.
Project Description:
First of all installation and configuration of new networks infrastructures is to be done.
This must include the plans of disaster recovery, isolating LOB or Lune of Business software and
upgrading to recent Microsoft SQL server version. This has been possessing developed malware
detection and improved virus. This has also included updated email communications software
suite and the latest office application suite.
At the second stage, the SLA or Service Level Agreement has been needed to support new
systems at the required level of the business. Lastly, the user training has been programmed for
assuring the easy transaction towards the new systems.
b. Project requirements
Skillage IT will appoint a project manager. Skillage IT requires other project stakeholders
that will significantly to the project and they are data entry officer, CEO, Sales Manager,
manufacturing Supervisor and CFO. Skillage IT requires to implement a network architecture

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and the network architecture involves disaster recovery plans, upgrade to latest MS SQL server
version. The network architecture will facilitate malware detection and malware mitigation. It
also include implementation of SLA. Skillage IT must provide user training so that the
employees can use the system smoothly and effectively.
c. Scheduling requirements
The project is scheduled to complete within five weeks by September 30. The total
budget required for the project is $155,000.
d. Technical Specifications
The IT team or the technical team who will work for the project will require a web server,
a management server, an app server, a SQL database server, and an email server.
e. SWOT analysis
Strength
The enhanced network architecture will enhance their productivity. The new network
architecture will increase their market share. The order processing efficiency will definitely
increase. Skillage IT’s yearly revenue will increase as well.
Weakness
Skillage IT will have to spend a lot of money to install the network architecture. The
employees of the enterprise are not used to the technology and they will suffer. Their data will be
handled and maintained by the IT professionals so there are chances of data breaches.

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Opportunity
The latest adopted network architecture will give them the competitive edge. They can
stay ahead of their competitors. Thus, they can see a hike in the revenues.
Threats
The competitors can play tricks, they can hack their system and database. The hackers
can steal all the important data of the employees and the clients they serve. They fail to adopt the
advanced network architecture and can be at trouble
f. User documentation
The project manager must documented all the issues and the risks they are facing. He
must prepare a plan which will consist of all the activities that need to be carried out.
g. Pilot
The project sponsor wants to develop a beta version of the network architecture and the
improved information system. They want to check whether the system will fetch them real
benefits or not. They will test how does the new network will occur.
h. Usability testing
Every employees will be asked to review the information system architecture they
recently adopt. They will use the software system and will share feedback how they feel. They
will also suggest how the software can be modified.
i. Automation of administrative tasks
The new information system will be capable of evaluating the financial report
automatically. There are less chance of errors. Skillage IT can get fast and effective results. The

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enterprise can be attacked by the hackers and the enterprise’s security and privacy can be at
stake. The new information system will come with some advanced features which will ensure
security and privacy of the company.
j. Ongoing maintenance support
The IT team who will work for the software will work on the maintenance of the
information system and the software. The IT will update or upgrade the system. Skillage IT will
always get updated service all the time, the new updated system will give them the desired
business edge. The new information system and the network architecture will give them the
security against the malware attack.
k. Hand-over documentation
The project manager will prepare the plan. The plan will contain the list of activities that
will be undertaken. The plan will also contain the project resources list and the project budget
list. All those handy details will be documented in the report and will be handed over to the
sponsor. The sponsor will review the documentation and will approve the plan. The sponsor will
provide the funding and the whole team can start working on the project thereafter.
Project Plan
Task Name Duration Start Finish Predecessors
Skillage IT Project Plan
Enterprise Resource Planning
Implementation Project Kick Off
90 days Mon
04/06/18 Fri 05/10/18
Enterprise Resource Planning 23 days Mon
04/06/18 Wed 04/07/18
Designing Project Blueprint 12 days Mon
04/06/18 Tue 19/06/18
Point Of Sale (POS)
Integration 4 days Mon
04/06/18 Thu 07/06/18
Finalising IDOCs and the 8 days Fri 08/06/18 Tue 19/06/18 4

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fields hat ae needed
Project Realisation 11 days Wed
20/06/18 Wed 04/07/18
Implementing and
Configuring Standard IDOCs 4 days Wed
20/06/18 Mon 25/06/18 5
Enhance and Developing
IDOCs 7 days Tue
26/06/18 Wed 04/07/18 7
WMS 17 days Fri 08/06/18 Mon 02/07/18
Designing Project Blueprint 5 days Fri 08/06/18 Thu 14/06/18 4
Project Realisation 5 days Tue
26/06/18 Mon 02/07/18 7
POS Design 17 days Fri 15/06/18 Mon 09/07/18
Preliminary Software
Specifications Review 4 days Fri 15/06/18 Wed 20/06/18 10
Developing Functional
Specifications 5 days Thu
21/06/18 Wed 27/06/18 13
Developing POS Prototype as
per Project Functional
Specifications
6 days Fri 15/06/18 Fri 22/06/18 10
Detailed Review of POS
Project Functional Specifications 6 days Fri 15/06/18 Fri 22/06/18 10
Incorporate Feedback into
Functional POS Project
Functional Specifications
7 days Mon
25/06/18 Tue 03/07/18 16
Obtaining Approval for
further Proceedings 4 days Wed
04/07/18 Mon 09/07/18 17
POS Development 30 days Mon
25/06/18 Fri 03/08/18
Assigning Software
Development Staff 10 days Mon
25/06/18 Fri 06/07/18 13,16
Coding 20 days Mon
09/07/18 Fri 03/08/18 20
POS Project Integration 38 days Mon
06/08/18 Wed 26/09/18
Solution Architecture 5 days Mon
06/08/18 Fri 10/08/18 21
Developing WSO2 SAP
Adapter 7 days Mon
13/08/18 Tue 21/08/18 23
Deploying Architecture 7 days Wed
22/08/18 Thu 30/08/18 24
Project Integration Use Cases 6 days Fri 31/08/18 Fri 07/09/18 25
Project Field Mapping 4 days Mon
10/09/18 Thu 13/09/18 26
Providing Training 3 days Fri 14/09/18 Tue 18/09/18 27

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Developing Transformation
Scripts 3 days Wed
19/09/18 Fri 21/09/18 28
QA Testing 3 days Mon
24/09/18 Wed 26/09/18 29
Enterprise Resource Planning
Software Going Live 7 days Thu
27/09/18 Fri 05/10/18
Preparing Golive 4 days Thu
27/09/18 Tue 02/10/18 30
Golive 3 days Wed
03/10/18 Fri 05/10/18 32
Quality Management Plan
The primary objective of the quality planning is to ensure the project is undergoing
successfully. Skillage IT can test whether the project will fetch them real benefits or not. Skillage
IT can suggest changes if they want to. Therefore, with the aid of quality checking they can
assure that they will get the best quality software to use.
Basic principles
To assure that the software that have been planned to develop meet the criteria.
 Regular meetings must be conducted to assure that the design, development of the
software met the quality
 All the stakeholders of the project must work in a group and must accomplish the project
Quality Standards
 The project manager should manage the quality of the project and must not compromise
with the quality
 The project manager and his team must solve all the errors on time

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Quality Assurance
 The project manager must assure quality to meet the quality standards
 The project quality will help to know whether the project is on right track or not
Quality Control
 Quality control defines that the all the deliverables of the project in time
 The project components are maintained properly to keep the flow of the project activities
Change Management Plan
The changes made within the project must be documented well. It will help the project
manager and the stakeholders to acknowledge the issues raised. It will also let them know how to
solve the issues raised. The stakeholders can commit errors and mistakes. It will help them to
stay alert in future. The project sponsor may ask for any changes. Those changes must be
documented and the project manager must take the responsibility to make the amendments. In all
the above cases, the project manager must modify the project plan and must apply the
appropriate changes. The change management plan will help to carry out the project effectively
and according to the demands of the clients or sponsor.
Stakeholder Meeting
Data Entry Officer
For the computers of initial days the entering of orders has been much effective.
However, management was not helpful. They all needed to do that complain regarding how slow
the performance has been.
Manufacturer Supervisor:

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The people working as fast as they could has been always waiting for the tasks to appear
over the screen of job list. However, at many times the screens has possessed no tasks in that at
all. Every sufficient materials people were present and they have not been only the orders to fill.
CEO:
It is also seen that the project has been kept waiting bit longer. This is to get the daily and
weekly reports of summary. However, commonly the system has not been much bad. It is also
known that those supervisors have been complaining much regarding the slowness. Further, they
thought that this has been the reason of various backlog within the process of order. Moreover, it
is also known that this has been one of the possible factors. However, there has been further
investigation needed at various areas of the practices. This has been to assure that they are
optimized from before. Thus, solutions are needed and not the complaints. Here, the only one
seeming to be providing the solution has been the different skillage I.T. It is also thought that
they are able to get back to the track having the least amount of loss. Besides, currently CFP has
been stating that the system has been outdated. This has needed to be written off totally over the
tax. Hence the upgrade is needed to be approved.
Sales Manager:
Here, the people have been selling plenty over the road. They are found to be working
very hardly there. Next, many excuses has been fed from manufacturing regarding various orders
not coming in. Further, there have been problems that have been getting the list of the specific
system. This has been taking a little time. However the computers have been holding much
information.

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CFO
It is also known from that from the individual view-point, that the system has been
unacceptably slow. It has been taking about 2 hours to create the activity statement for every
month for the clients. These clients have been taking about less than 15 minutes. Currently, the
system has been 5 years old and has been stating the CEO for past 2 years to update. Further,
there must be various tax benefits that are needed to be done. It is also known that it can be
afforded. However, the numbers are done and the it is quite unaffordable to do that. As the
number gets decreased, there should not the existence of the company. Thus, it has been good
news that people has been moving towards Skillage I.T regarding the help of up-gradation.

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