Strategic Information System for Business and Enterprise
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This report examines the Bell Studio business which is one of the Adelaide based distributors of the workmanship suppliers. It discusses the utilization cycle processes including payroll system and purchases system.
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Running head:STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE Name of the student Name of the university Author notes
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STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE Executive Summary: This report examines the Bell Studio business which is one of the Adelaide based distributers of the workmanship suppliers. Considering the manner in which that the association has a united accounting structure with various frameworks organization terminals in different territory, this paper shapes a through appraisal of the utilization cycle forms. Thus, three structures that includes the utilization the cycle will be discussed: payroll system, and the purchases system. The underlying section of the paper may give a survey of that reports just as the connected systems Data Flow Diagram (DFD) will be discussed onto that second portions. A brief timeframe later, the structure flowchart will be explored before the fragment that discussed the potential deficiencies and perils of each system.
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE Table of Contents Introduction:...........................................................................................................................4 Purchases system:.................................................................................................................4 Cash Disbursement Systems:................................................................................................7 Payroll System:......................................................................................................................7 Cash disbursement department........................................................................................10 Inner Control Weaknesses and Risks in Each System.........................................................13 Purchases System:...........................................................................................................13 Cash Disbursement Systems:...........................................................................................13 Payroll Systems:...............................................................................................................13 Conclusion:..........................................................................................................................14
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE Introduction: Theessentialobjectiveoftheusecyclesisfortheengagementofthe difference in the association's business cash, physical materials as well as HR which improve distinctive limits in the affiliation. This paper examinations the utilization cycle (purchases structures, cash administering systems and money structure in Bell Studio affiliation, including the evaluation of the relevant deficiencies and risks of the systems (Aladdin and Salekfard, 2013). The essential purpose behind the report is for engaging the Chief Operating Officer for the survey of the perils, frames and internal controls for the cycle of utilization. Purchases system: Figure 1: Purchase System Data Flow Diagram The buy framework fuses the purchase dealing with procedure which makes out of significant assignments key to present a solicitation, tolerating inventories, as well as improving the distinctive evidence of stock requires just as revaluating available liabilities (Aralet al.,2013). These endeavors just as the relations between them that are spoken to in Figure.1 above. All of these frameworks are fitting in retailing just as amassing section in the association. In any case, the guideline qualificationdescribingthetwosectionsisthemannerbywhichdistinctive purchases are endorsed. The collecting zone in the association purchases rough
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STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE materials basic for age, whereby their getting decisions are embraced by the limits of creationandcontrollingorchestrating(BelfoandTrigo,2013).Thepartof merchandize into the association purchases finished product for trading just as it is given by the inventories control work, the purchasing support in this section. The path toward watching the records of the inventories is empowered when the association depletes is inventories by means of the development of materials in the phase of this item. It is the cycle of change just as the trading of finished product to the purchasers through the pay cycle. The records are controlled by the stock screens to the finished things as well as the stock measurements. Upon the drop off into that component of the predestining and inventories purpose of reordering, there are prerequisites for the purchase colleague for setting up the purchase demand work that shall begin the obtaining system. From that point on, purchase request is fundable just as the changes into the different affiliations. Ordinarily, the association will support as well as set up one of the discrete purchases of interest for various stock based things and there it should have been. Resultantly, unique purchasing requests may be clearly for an available dealer and these requests ought to be combined into one purchasing demand before it has been sent to the trader (De Van and Debreceny, 2013). This kind of system empowers each getting solicitation to be associated with more than an order of procurement. The game plan of the purchase demand work procures the purchasing orders, dealt with by the merchant at whatever the point is required. Accordingly, the Purchased Order (PO) copy is planned for the different dealers as exhibited in the Data Flow Diagram (DFD) in the Figure 1. Moreover, another copy is traded to the obtaining division to setup the Account Payable (AP) limits suggested for brief chronicleofthearchivesthatareconsideredastheAPpending.Thusly,an outwardly weakened copy of the archive is then sent to capture the limits of the Goods. Various associations experience of one of the period slacks that are between tolerating product as well as by putting into a solicitation. In the midst of this stage, distinctive PO copies will be fused into the short archives in the record of the division that is payable, as well as no financial perspective is being executed (Galliers and
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE Leidner, 2014). At that junction, the Bell Studio affiliation yet is not having any inventories even or brought on any budgetary duties. In such way, there is not requiredevenofempoweringtheformationofformalareasintheaccounting records. Regardless, the association may pick the creation of an area of notice in reference for the stocks that are pending, related duty just as the receipts. This following stage in the cycle shall incorporate the inventories that are receipt based in this manner items come as well as the getting report that is being prepared. These stocks are then suited with the squeezing of the Digital Purchase Order (DPO) as well as the slip (Ghahramany and Chew, 2014). That copies of that report consolidate the data on sum and expenses of that things to get to. The essential explanation behind these chronicles is to engage the getting agent to evaluate and count inventories that is before the drafting of the tolerant report. The getting office is involved too the staffs are as presented for the weight of exhausting themovementvehiclesorstampingfillingthecharges.Incases,thatgetting specialist might be outfitted with the pertinent data on thing sum and recognize a movement of things in reference for the data that is given. In that cycle, the stage that is accompanying that is involved into the course of action of update concerning the record of the stock. Regarding the valuation of the inventories technique, the inventories can control the methodology moves in different affiliations. An association that utilizes a regulated cost framework is able to execute the supply of them at one of the fated organized figure of that charges. Presenting an inventories record that is systematized requires the critical data concerning the sum achieved (Joneset al.,2014). Since the reports are containing all of the things of the sum data, this record fills is required. As such, reviving the rule, it is required, cost stock record progressively budgetary data from the conveyance focus of the stock. In the midst of the strategy of this trade, loan boss liabilities requires one setup. AP work gets one of the setting of the transient records for getting PO as well as report is archived. The Bell Studio affiliation has gotten all of those inventories from the different shippers and comprehended its responsibility for paying for products that are gotten. For closure the methodology, the records that are payable right hand needs to survey the cautious valuation for responsibility up for the time when the receipt has
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE been gotten (Korhonen and Molnar, 2014). Exactly when the check is physically wrong, a difference in the segment ought to be endeavored to address the blunders, AP methodologies and methodology, operators need to survey all of the liabilities that are not recorded in the midst of the time as well as closing . Upon the arrival of all of the inventories, AP colleagues suit the significant cash related data with PO just as the tolerant report in open pending archive. It is also known as the three different ways planning that checks the sum that has been gotten as well as its different expenses (Kurniawan, 2013). In the midst of this moment, the colleague progressively revives that Digital Account Payable (DPO) helper record as well as Accountpayablecontrolsaccountjustasforcontrollingthecontrolsofthe inventoriesinthe records thataregeneral. Allinall,anincorporate,PO and tolerating report are traded. Cash Disbursement Systems: Figure 2: Cash Disbursements Systems Data Flow Diagram Intheutilizationcycle,theevaluationofcashapportioningstreamis significant. Exactly when the partner gets that receipt of the reports that are relevant from the Department of the Account Payable, already the filling is done envisioning from the dates expected for the portions. At the purpose of landing of date, the aide is depended with the duty for setting up a checking. At that point the check is sent to
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STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE the association's treasurer for stamping just as mail that is sent to the vender. Some time later, invigorating the check registers including the AP reinforcement’s record alongside the controlling record of the AP has been then done from that working station. All in all, at that point all records have been sent to the tolerant office for archiving of the requesting, getting reports, check copies and PO copies. Payroll System: Figure 3: Payroll System Data Flow Diagram The payroll system in the Bell Studio is proposed to empower the delegates to filling in the time cards, accumulate data concerning the amount of the worked for quite a long time. At that point the information in time cards are evaluated and study
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE by the managers who by then forward the data to the account division. The payroll system are referenced from the central payroll system that is arranged in the data shapes division from delegate wellsprings of information data and prints copies of paycheque, fund enrolls and propelled specialists' records (Labuschet al.,2014). From money office, the operator maybe reports the time cards just sends the delegates' portion checks the boss for transport and review. Some time later, the colleague sends a copy of the account register for AP division just as the other setting aside a few minutes cards for the fund office. APspecialistsbythenstudiestheregisterjustaspreparesthecash apportioning voucher. A brief timeframe later, the delegate by then forwards the voucher and money register alongside the AP specialist writers a cheque for fund and a short time later stores the cheque in the record that is the least complex at Bank.
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE Figure 4: System Flowchart of Purchases System The system's flowchart makes out of stock to control in this manner the stock measurement is watched. In the midst of drop of the predestined reordering point as well as the operator drafts a procuring request whereby one copy is traded to the buy part of the others of forward for the available purchase request record. It should be seen that the course of action of the endorsement can control in the inventories is secluded from the purchase division that execute the trades. This methodology seeks after the purchase request, organizing by dealers and status of PO for every one of the venders in the acquiring division stock measurement is watched. In the midst of stage, two of the copies of the purchase
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STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE orders are traded to the dealer just as the PO copy is traded for stock control to account with open purchasing request. The product that begin from the venders are then suited with the outwardly impeded copies of PO (Valentine and Stewart, 2013). The appraisal procedure as well as the physical checking is done, the getting agent by then prepares particular reports which express condition alongside the measure of the inventories. The copies that is sent to the stock division ran with the physical stock. The remainder of the copy is traded to the purchase office and the partner is then prepared to suit it with the PO that is available. In the records payable office, the specialist gets the arriving receipt whereby the information is obliged with the available pending file archive. From that point on, one record of that significant trades in the journal purchases and centers, including the reinforcement record of AP is then masterminded. This seeks after a record of the liabilities, in this manner the specialist sends the files sourced, tolerating reports and open voucher payable archives. In the midst of the stage, that is an update of the mechanized record payable reinforcement’s records which is done, including the controls of the AP account just as the inventories control accounts in the DL division from the work station. At last, the agent trades the sales, PO copies and getting reports identified with the cash administering office. Cash disbursement department
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE Figure 5: System Flowchart of Cash Disbursements System In the association, the records payable aide checks and reviews the open voucher payable records to demonstrate the thing due and trades the significant
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE vouchers and reports in the cash administering division. In this division, the aide by then gets the appropriate voucher packages and leads a review on them for the authoritative suitability just as perfection (Wu, Straub and Liang, 2015). In each administering, the specialist presents three of that records just as counter-checks the records, significant data, whole, and quantities of voucher in the register. Starting there forward, the check together with some other solid documents proceeds to the cash apportioning division treasurer for stamping. A brief span later, the operator by then reestablishes the check copies and voucher packs to the record's payable office along these lines one of that check copies is archived. At last, a summary of the significant segments of the check register is then orchestrated by the delegate and trades the journal voucher to the GL division. In the AP office, the AP specialist murders the liabilities through the narrative of the check numbers in the vouchers register and records the vouchers packages in the protected voucher archives.
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STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE Figure 6: System Flowchart of Payroll System
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE TheflowchartonPayrollSystemstipulatesthestrategiesofmoney endorsement that consolidates the amount of hours worked by the material agents in theassociation.Thisinformationiscriticalandmustbeinvestigatedbythe appropriate supervisors before it is sent to the fund division from age and work power sources (Valentine and Stewart, 2013). In this cycle period, the colleague suits the critical data, appropriates the portion checks and registers the payrolls. Starting now and into the foreseeable future, the counting of the costs is done, and information concerning the proportion of time the laborers spend on a singular work is evaluated from creation. The record payable right hand gets an illustrated data from the fund divisions and favors the store of checks by the cash apportioning office. This entirety is them spared in the imprest account at the Bank. Inner Control Weaknesses and Risks in Each System Purchases System: Fail to lead enough research is a vital weakness of the purchases systems. This division in the Bell Studio fails to finish an investigation on the suppliers concerning quality and measure of materials to be made. The affiliation relies upon essentially any supplier. Cash Disbursement Systems: This division perils underperformance as a result of less than ideal controls. The inside control of an affiliation is settled on by the organization and subsequently their decisions might be inappropriate. The association risks to be presented to security stresses by being reckless in one section and being demanding on other. Payroll Systems: The system bears immaterial accounting precision and perils more enlistment bungles. Moreover, the workplace does not in a general sense improve its capability in errands. Various kinds of associations persevere through the issues of idiocy concerningadvancement.Anotherinadequacyisthesectionofaccounttime
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE information whereby agents enter data as for the worked hours. The association needs to use solitary codes or some other system to see agents despite their passageway of worked hours (Schneider and Spieth, 2013). These excellent codes will limit the chances of specialists sharing the code and insincerely checking in someone's data. The structure does not have a proper handbook with particular technique for taking a gander at in or and section of the account data. Conclusion: Thus it can be concluded that this report has investigated the Bell Studio's utilization strategy that are relevant in keeping up the business as well as enabling theacquirementoffinishedthingsandunrefinedmaterials.Sincevarious associations lead these activities, data systems ought to be evaluated and organized feasibly for00 record just as overview distinctive duties and discharge them at principal. The purchases structure, cash installment structure and the payroll system obviously depict the movement of information, reports and journals enormous for looking into, improving that upkeep of the records for supporting inside decisions concerning budgetary responsibilities and lightening of possible threats.
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