Analysis of Weaknesses in Expenditure and Conversion Cycles

This document provides an analysis of the weaknesses in the expenditure and conversion cycles of Paradise Industries. It discusses the physical internal control weaknesses, risks in the conversion cycle, and suggests changes to reduce these risks. The document also includes system flow charts and recommendations for internal controls.

Case Study – Paradise
Industries

Table of Contents
INTRODUCTION...........................................................................................................................3
SYSTEM FLOW CHART FOR EXPENDITURE CYCLE...........................................................3
Analysis of physical internal control weaknesses in the expenditure cycle................................4
SYSTEM FLOW CHART FOR CONVERSION CYCLE.............................................................8
Analysis of the risks exist in the conversion cycle and the changes needed to reduce the risks. 8
CONCLUSION..............................................................................................................................11
REFERENCES..............................................................................................................................12

INTRODUCTION
The strategic information system is developed regarding the response to the corporate
business initiatives. It is used for providing advantage of competition to the specific organisation
as it delivers many services at lower prices and differentiated way that are used in order to
concentrate on demanding market session which is an innovation. Moreover it is an important
feature within the corporate and information technology world which is useful for the company
to store a locate move and process their data information in order to develop and receive it
(Rezvani, Dong and Khosravi, 2017). Along with this it is also useful in enabling various tools
and techniques that are helpful for the company to apply specific metrics and analytical tools
regarding the information function and also allows them to analyse the resourceful opportunities
for the growth and operations of supply efficiency.
Despite from this the project is based on two prominent operating concepts that is
expenditure cycle and cash conversion cycle. In this the cash conversion cycle describes
regarding the time period and risk factor which is concerned with the conversion of final goods
into cash and also describe the procedure of whole cycle. Furthermore, the expenditure cycle
flowchart describe when and how the buying order is placed and how many copies are need to be
distributed in order to start the purchasing order as it discuss regarding the treatment of work in
progress status. Along with this it also includes the discussion of weakness of the current model
of procurement procedure which is discussed with proper recommendation.
SYSTEM FLOW CHART FOR EXPENDITURE CYCLE
It is the centralised system with various terminals located in different departments. In this
the terminals are networked to various digital accounting records and computer applications that
are hosted on the server of data processing department. Along with this the data processing
Centre scans the inventory records in order to look the prominent items that should be
replenished (Shanks and et. al., 2018). Moreover the computer application is considered as the
data processing department that automatically scans the accounts that are payable to the
subsidiary files that are due for the payment. In this context it required a flow diagram in order to
understand it more briefly.

Analysis of physical internal control weaknesses in the expenditure cycle
Possible weaknesses and structural weaknesses
Expenditure cycle system: It states that organisation combine registration licensing and
also care operations within the one unit that control of reception, purchasing and inventory (R, P
and IC). It describes the infringement of the isolation of duties. As reception purchasing and
inventory staff performs most of the expenditure cycle exercise and also have various business
responsibility for the exchange and procedure of expenditure cycle. It makes the request for

receiving the organised Returns determine and keep the records within the stock by publishing
the account payable data that is achieved (Ogiela, 2016). It is where the wrong activities can
occur. For models the reception purchasing and inventory cost staff has inconsistent position
within the Merchant and also mislead the owner by which they can take and Scheduled soup and
nobody will pay prominent attention.
Income cycle system: In this context the accountant AC takes all the work of RC and also
gets overloaded because of the business activities specifically RC that exchange the whole
procedure. As RC is the recipient and approve the request of the customer and also prepare the
origin archives. For instance tender packaging and slip orders that are useful in maintaining the
general inventory and also include the invoices of individual purchase. Therefore, it describes the
wrong activities which arise (Kummer and Schmiedel, 2016). By considering the model CA have
an unbalanced position with the prominent customers and also mislead the owner and President
which leads to incur more prominent cost for their customers and also keep the records in terms
of reports for the exchange of using the standard charges.
Weaknesses of documentation and commercial actions
It describes the significant pitfalls of the documentation and commercial actions which
describe the technical activities in order to spend the cycle regarding the giant eggplants are:
 It includes the good numbers for the CE archives which include the context of the various
numbers of registrations. Moreover, there will be no issues regarding the splitting of
outputs report and production specifically when their company start executing the new
accounting framework.
 At the time of functioning of the contract request the accountant directly support the
request without analyzing the credit records of customers which describe that customer
control record and the various sources of accounting data of customer. Therefore, it
describe that the client has not yet given the prominent effort towards the company.
Internal control weaknesses
It includes the possible shortcomings regarding the general control of the body of RC
structure:
Organizational controls
It describes the employee accounting which include various functions of the nature that
must be cut off like the cost sales records generalization of Information and inventory

management. This can arise because of incompatibility among AC and client. Along with this the
owner and President will not oversee the reports regarding the support of exchange (Cassidy,
2016).
Documentation checks
The documents of RC are not complete:
 It includes the various duplicates of sales order (CO) records that are required as first one
is not sufficient full stop in that case the event that the accountant simply guide toCO data
on the telephone describe the operations manager seems like to write and have the
inaccurate information which can leads to develop misunderstanding among them.
 In this context the phone request describe that there is no particular CO reported by the
client and registered identification order. In this context the manner includes the
exchange which does not have the strong authority and also have shortage of evidence.
Resource responsibility checks
It describe that employees insist on creating and shipping the organised commodities
from the creation of warehouse when AC and the president give the prominent verbal request. In
that case it is not verified to ensure that the report is evaluated by the shipping staff during
transferring the things (Pearlson, Saunders and Galletta, 2019). It is considered as risky which is
likely to develop result as there is no significant evidence.
Executives exercise controls
It depicts that there is no administrator strategies concerning the RC like providing credit
approval account privileges collection methods and contracts which can arise inconvenience for
the group and continuous to develop as it use many people to manage the RC activities.
Moreover it also describe the non emergence of operational methods include the RC methods
that can be provided in various conditions that are uncertain and inconsistent. Along with this if
the accountant leaves the company then they face various complexities in order to prepare the
employees to replace the accountant (Fayoumi and Loucopoulos, 2016).
The probable shortcomings of the general control for the EC framework:
Organizational controls
It describes that the employees are involved in receiving checking and purchasing the
accounts which is responsibility and should be separated like from the inventory control
information system and credit liabilities. It describe that the CE modules are completed by the

reception purchasing and inventory control people as it can arise because of irresponsible
position.
Document checks
CE documents are not complete because there are no prominent and adequate documents
provided:
 Purchase application which describe that it is not permitted for the application
configuration.
 Purchase request describe that there is no official individual for the exchange.
 Report received considered as the critical think for the stock trading and further
determination.
Internal controls suggested
RC framework:
 It describes the complexity of the administrative arrangement concerning RC including
the current agreement exchange collection mechanism and account privileges.
 Along with this provision must be made according with the proper process that is
concerned with receipts and negotiation.
 It also include the exchanging of emails considering the cash received diary and
redemption records that should be set on the periodical basis in order to offer the audit
template and trail.
CE framework:
 It includes the management strategies that are concerned with the purchasing limits
returns and the method of distributing and purchasing cash.
 Moreover cash payment and purchase strategies describe the agreement that should be
reviewed in terms of negotiation.
 In this context managers periodically manner monitor audits and order to check the
violation and also report it regarding the mobile accounts.
 It includes monitoring of stock that should be observed in order to prevent the theft of
stock and prevent their employees as well. Recommendation for the internal control
includes the in client with the control and Audit functions of COSO internal control
module.

SYSTEM FLOW CHART FOR CONVERSION CYCLE
Analysis of the risks exist in the conversion cycle and the changes needed to reduce the risks
As per this the company is free from the risk factor regarding dissolving in coming months
that is related with constant concern. In this context it describe the standard that undertakes the
urgent work for the ability of Organisation in order to obtain the credits from the Financial
Institutions and also understand that company need to proceed with their activities to achieve
their funds to pay the obligations (Sun, Strang and Firmin, 2017). In this context the organisation
need to suspect it for the remaining business by which the risk of the company enter from the
side of credit agreement that increases. Therefore the risk reflect the half way a of the cash
conversion cycle.
Kinds of risk involved in cash conversion cycle

Delay in payment: It describes the real issues that begin when the customers pay AR DO
that increases radically. Despite from this the worst thing of this situation is that company is
financing as a whole bye getting capital from the banks. It is considered as the risky type as it
provides the new role which is not the part of activities or investment but also pay the attention
of the tenants (Appelbaum and et. al., 2017). By considering the tenants of agency and also
increase the AP DO which is considered as the best idea in order to manage the expansion for the
DO DO. At last it just move the displaced down from the line which results in a series of
organisation that are attracted towards the money and work exclusively in order to pay their
tenants.
Decline in liquidity: It includes the reasonable assessment of group liquidity that is
significant as it leads to reduce the liquidity which describes an increment in liquidity risk. In
this context the financial exports are dedicated to the ability of Organization in order to make
money and also have sufficient funds that are available to match the normal needs and also
determine that the organization usually pay their money for the goods that has been shipped. In
order to purchase the liquidity its need the external accessories for the responsibility like
examining the problems that are at stake (Draijer, 2020).
Void invoices: It described that company is contacted by individual who pretend to
become the represent as a supplier creditor and service provider. In this context the contact
should be made by letter email fax or by telephone. Moreover the scammer asks the bank details
for the payment that has been changed for the next invoice full stop therefore it is suggested that
new account is managed by the scammer.
Lack of inputs: It includes the lack of data sources like derived materials and
components in order to operate the procedure for instance creation line.
Deficiency inventory: It describe the depressing stock which occur because of the
existing issues including poor business forecasting and unsatisfactory stock which is regular and
Limited for the sale. For instance, it describes the design that offer a brand including the shoe
model within few prominent shapes.
Worthy loss: It describes the regular object including the part of material that is sitting on
the frame that is found inexpensively (Archer-Brown and Kietzmann, 2018). Along with this the
value can be decline on the frequent basis because of the other competitive inputs and non
quantifiable transportation cost.

Natural hazards: In describe the check for the fault that can arise because of inaccurate
stock determination like company discovers the large number of dollar loss activities while
analysing the year end review.
Changing needs to eliminate the risk management
Put emphasis on observing the end to end supply chain:
It describes the crazy things which are concerned with the flexible change which
influence the sphere considering the prominent exercise for the Suppliers Company and
customers. It described that the customers and suppliers are the permanent and excluded from the
conditions of business.
Simplify the inventory: It describe the most convincing company regarding the flexible chain
starter which include managing the size and stock for the quick response and limitations
guarding the amount of money that belongs from the resources (Rajnoha and et. al., 2016).
Moreover it describe the load from the stock room and inventory that is still loaded to match the
requirements of customers by going through the methods from start to end:
 It reduces the joint nature of article plan. Manage prominent supplier and delivery of the
stipulated period of time.
 Acceptance of coordinated procedure like JIT.
 Reduce people from the unnecessary channel. Increase tender measurement and
application Association.
Increase the buying cycle: It includes the inevitable risk taking risk that describes the
frightened barriers at the time of taking the suppliers to pay. By considering the try to extend the
time at the half of the installment that influences the income regarding the installment that leads
to become impulsive for the providers (Shao, Feng and Hu, 2016). Moreover find a position for
the particular regions for the flexible chain:
 Evaluation forms and workflow receipt area.
 Set up a supplier base to become more competitive and impact the contract exchanges.
 Evaluate the stability of the contracts to bind the installments rapidly rather than
established conditions.
Advance order to money circle: it is considered as the billing method that is variable and
depends on the time and accuracy. It describes that the client begins to prepare the behavior
therapy in order to enter the procedure to make sure the adequate and accurate treatment.

Moreover, the collection request depicts facing the difficult while managing the high production
rate that is reliable on the behavior and precision of the disposal without facing failure. It leads to
divide the approach into various small areas to analyze the prominent chants to begin the
shortening the time to order money:
 Automatically submit the building forms including accuracy and speed.
 Actively pursue intuitive discoveries and fundamental causes.
 Significant for the extent of credit conditions offering to the various customers.
CONCLUSION
Therefore from the preceding information it is analysed that company need to update
regarding its documentation as because of this it prominently control and consistent the quality
of the exchange of Business Services. Along with this the suitable isolation of duties need to be
updated regarding the company in order to prevent the theft from the side of staff. In addition to
this it also make prominent recommendations that are relied on the COSO integrated internal
control Framework that is developed by the creator.

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