(DOC) Strategic Information System - Assignment

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STRATEGICINFORMATION SYSTEMSFOR BUSINESS ANDENTERPRISE
TABLE OF CONTENTSINTRODUCTION...........................................................................................................................1MAIN BODY...................................................................................................................................1Data flow diagram of purchases and cash disbursements systems..............................................1Data flow diagram of payroll system...........................................................................................2System flowchart of purchases system........................................................................................3System flowchart of cash disbursements system.........................................................................4System flowchart of payroll system.............................................................................................5Description of internal control weakness in each system and risks associated with theidentified weakness......................................................................................................................7CONCLUSION..............................................................................................................................10REFERENCES..............................................................................................................................11
INTRODUCTIONStrategic information system can be defined as the system that is developed with respectto the business initiatives. These Strategic Information Systems gives a huge competitiveadvantage to the business organisations(Al-Fedaghi and Alduwaisan, 2018). This assignmentwill lay emphasis on a case study of Bell Studio. They are the Adelaide-based art supplieswholesalers. This company has a centralised accounting system with networked terminals atvarious locations. Bell studio has three main procedures which are purchase system, Cashdistribution system and payroll system. As a business analyst a report has been prepared forChief Operating Officer so that he can evaluate the processes, risks and internal controls for itsexpenditure cycle(Hossain, 2018). This report will explain Data flow diagram of purchases andcash disbursements systems, Data flow diagram of payroll system, System flowchart ofpurchases system, System flowchart of cash disbursements system, System flowchart of payrollsystem and description of all the internal control weakness in each of the three systems as well asthe risks associated with the identified weaknesses.MAIN BODYData flow diagram of purchases and cash disbursements systemsData flow diagram is a way of representing the way data is processed by a system or of aprocess in terms of both input and output(Al-Fedaghi and Alduwaisan, 2018). In other wordsflow of system information is is explained within the diagram. This diagram consist of no loops,control flows or decision rules in-fact simple flow of information is explained in this diagram.Here, data flow diagram of purchase and cash flow system has been explained in details(Laguna and Marklund, 2018). In this diagram brief overview of the system has been given andflow of information within these systems of Bell Studio has been explained. In the purchasesystem inventory subsidiary ledger is checked each morning and if quantity of an item is too lowthen vendor is selected and purchase order is placed. In this system after checking the itemquantity order is placed and on arrival and validating the order inventory is update and invoice issend to the cash disbursement department. In cash distribution system as the receiving reportfrom accounts payable department is received. Clerk files all the documents of cashdisbursement. On due date cheque is prepared by the clerk and mailed to the vendor and accountledger is updated. So in this data flow diagram all the input and output information flow of both1
payment and cash distribution system is explained. Not only this where this information is savedin the database is also explained within this diagram.Data flow diagram of payroll systemIn this data flow diagram complete process flow and information flow of all the input andoutput data of central payroll system has been explained in detail. Flow of information collectedfrom all the employees, clerk and supervisor is inserted and updated into the system(Centobelli,Cerchione and Esposito, 2018). This system mainly focuses on payment of all the employeesbased on their working hours. In this system the main input information or data is mainlyprovided by the supervisor and payroll clerk. All the processed output information is saved intopayroll table of the database. For this system mainly working hours of employees are updated intime cards as an input. These time cards are updated and saved within the system. Based on thisinformation saved in the time cards payroll register is updated. All of these information isreviewed by the supervisor and system is updated and cheques are distributed to the employees.This system plays an important role for the payroll department as in order to pay employees theirsalaries they need to all the information of the time card which contain employees working hoursinformation. Based on this information employees records are updated and their pay cheques aremailed to the supervisor and then those cheques are distributed to the respective employees.2Illustration1: Data flow diagram of purchases and cash disbursements systems
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