Business Report on Information Systems

Running head: BUSINESS REPORT ON INFORMATION SYSTEMS
BUSINESS REPORT ON INFORMATION SYSTEMS
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BUSINESS REPORT ON INFORMATION SYSTEMS
Executive Summary:
Information systems that are strategically planned and implemented within the
organization, which plays a vital role in performing the most important tasks within the different
departments, are termed as strategic information systems (SIS). They are useful in enhancing the
brand image of the company. Many companies are implementing them globally, it helps the
companies to be in a better competitive advantage, and there are multiple other advantages of
strategic information systems, which will further be discussed, in the following paragraphs.
This report will consider the case of Toyota global, which is one of the leading players in
the automobile industry presently across the world. The paragraphs will highlight the different
aspects of information systems: Its advantages, disadvantages, cost factors and other
considerations that has to be kept in mind before implementing SIS. BY the end of this report,
the reader will have a clear idea on how SIS can be implemented within the organization so that
it can be utilized for the maximum corporate benefits.

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BUSINESS REPORT ON INFORMATION SYSTEMS
Table of Contents
Introduction:....................................................................................................................................3
Discussion:.......................................................................................................................................4
Success factors for Toyota Global:..............................................................................................4
TPS:.........................................................................................................................................4
Kaizen:.....................................................................................................................................4
Genchi Genbutsu:....................................................................................................................4
People:.....................................................................................................................................5
Information needed to evaluate the objectives of the success factors:........................................6
Organizational Chart of Toyota Global:......................................................................................7
Current system within Toyota:....................................................................................................8
Weaknesses:.............................................................................................................................8
Usage of MRP, MRPII, and EDI as features information system:........................................12
List of financial and non-financial data attributes:................................................................13
Four user views of information systems:...............................................................................14
Security risks and data breaches:...........................................................................................15
Possible remedies in the new system:....................................................................................16
Conclusion:....................................................................................................................................16
References:....................................................................................................................................17

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BUSINESS REPORT ON INFORMATION SYSTEMS
Introduction:
Strategic information systems (SIS) are systems that contain information that are used by
the companies for their corporate benefits. It is called ‘strategic’ because of the crucial role it
plays in enhancing the image of the information services within the organization. These strategic
information systems are generally incorporated within the organization as a response to the
corporate business strategies, which in turn help in giving the companies a corporate advantage.
Department specific tasks such as payroll calculation, storing employee personal as well as
professional details in HR management portals are being carried out with these task specific
information systems. There are five categories of information systems that are generally
incorporated within the organizations, which are systems that help in transaction processing,
Management processing strategies/systems, Support systems for decision-making and an expert
system of neutral networks.
In this research, the chosen company is Toyota Global, which is one of the most
successful and technologically advanced automobile company in the world today. The different
aspects and technologies involved with the implementation of strategic information systems
within the organization will be studied in details in this report. The technologies such as MRP,
EDI, and as well as MRP II will be studied along with the different financial as well as non-
financial aspects associated. The potential threats such as data theft and breach and other security
issues associated with SIS implementation, will also be discussed in details. The report will also
contain an organization chart in a formal way, which will help the reader understand more in
details about the chosen company – Toyota Global.

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BUSINESS REPORT ON INFORMATION SYSTEMS
Discussion:
Success factors for Toyota Global:
Before understanding in details how information system can be implemented within the
company, it is of utmost importance that the reader first knows the different success factors for
the company. These can be summarized below as:
TPS:
The TPS which stands for the Toyota production system, is the well-known production
model used by Toyota internally. The principles associated to this model are often referred to as
“lean manufacturing.” Established shortly after the Second World War, this model was
developed by Toyota to understand and analyze how to derive the most out of any available
resource may it be a human resource or a machine. ‘Waste elimination” was one of its major
focus points. This model believes in the elimination of ‘Muda’, a Japanese term that means
wasteful involvement of employees (Routroy and Pradhan 2013).
Kaizen:
“Kaizen,” again is a term, which means “continuous improvement” in Japan. Toyota
follows the philosophy that aims at constant employee betterment and constant innovations
within the company rather than sudden overnight ideas of “game changing” (García et al. 2014).
Kaizen is considered just not as a philosophy or way of working within the organization, but it is
also considered as a responsibility of all the employees in and out of the workplace (Coetzee,
Merwe and Dyk 2016).
Genchi Genbutsu:
“Genchi Genbutsu,” is one of the most important core values being implemented by
Toyota, which can be translated as “go to the spot.” It is an extremely innovative and employee

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BUSINESS REPORT ON INFORMATION SYSTEMS
friendly technique being rightly implemented by Toyota wherein any situations or their outcomes
are being confirmed based on personal observation or interpretation rather than blindly relying
on computer or second hand electronic data, which is followed by most of the companies in
today’s world. This is where Toyota stands apart from other companies and is so successful in
any of its business operations. For example, if there is any such circumstance or situation within
the company wherein a manager or a higher authority needs to interfere, the manager has to go to
the factory site or the floor himself to understand and observe the situation to make any decision,
instead of just relying on computer data (Yang and Yang 2013). Chairperson of Toyota Global
Akio Toyoda is known for often visiting unannounced dealerships, outside the Toyota factories
in order to carry out personal inspection of newly manufactured vehicles (Gao and Low 2014).
People:
Often the most important success factor for Toyota, which is its own employees, is
overlooked. According to Kaizen, all the employees within Toyota goes through trainings and
processes of self-development, which can in turn cause the company to improve as a whole.
Kaizen insists on the valuable contribution by the employees towards the growth of the
company, which is only possible through the self-improvement of the employees. Wastefulness
can be eliminated by keeping the employees and the workers in the factories completely updated
with the recent technologies. Toyota has always believed in such a work culture that always stays
updated with the recent trends and technologies. Teams are formed and small groups of
employees work together in harmony and correlation in order to solve complex tasks together
(Aguado, Alvarez and Domingo 2013).