Strategic IT Management: PMIS Implementation, SWOT, and Action Plan

This report provides a comprehensive analysis of strategic IT management, specifically focusing on the implementation of a Project Management Information System (PMIS) within an organization. It details the strategies employed, including SWOT analysis, diffusion strategy, operational strategy, and monitoring strategy. The report also includes a critical reflection on the IT/IS review committee, SWOT factors, action plans, risk factors, and coping strategies. The goal is to evaluate the adaptation strategy of an organization implementing PMIS to facilitate effective project management and communication, highlighting the benefits, processes, and changes required for successful implementation and uptake of the IT system. The report concludes with the importance of a monitoring plan to reduce overhead costs and improve site supervision.

Running head: STRATEGIC IT MANAGEMENT
Strategic IT Management
[Name of the student]
[Name of the University]
[Author note]

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Task 2: Strategies implemented by the Organization:
The organization has been associated with the SWOT analysis so as to make sure that
all the SWOT factor associated with the new project PMIS or the Project Management
Information System are being meet prior to the implementation.
Firstly, meetings were conducted for the purpose of addressing the various strategic
factors that are likely to have an impact upon the PMIS or is associated with the project.
While doing this the group was associated with the collection of the list of opportunities that
are relevant and are external in nature along with the various threat related factors (Li et al.
2016). This collection was done in accordance to the macroscopic and the microscopic level
of the project. This was followed by the examination of the internal strengths along with the
weakness of the organization. These internal strengths and the weaknesses might be
associated with the enhancement or hindering of the effective and efficient implementation of
the project proposed (Binder 2016). Doing this helped in the collection of 28 strategic factors
which were collated and grouped according the four constraints of the SWOT that is the
Strength, weakness, Opportunities and lastly the threats.
Analysis of the list of the swot factors were identified by making use of the hybrid
SWOT or AHP technique that was developed so as to establish the priority for each of the
factors. Pairwise comparison helped in the estimation of the priorities of the factors which are
included in the process of SWOT analysis (Ramkumar, Schoenherr and Jenamani 2016). RC
was associated with undertaking these comparisons by making use of the ratio scale. Expert
choice was used for the purpose of computing the eigenvalues. The relative along with the
global priorities were derived by making use of the AHP software.

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The analysis helped in understanding the fact that the positive factors are
predominated by the various cumulative factors. PMIS diffusion strategy can be formulated
by making use of the dominant factors which are picked up.
After all this the diffusion strategy is used which helps in elaborating the significant
factors of the SWOT that were identified. The diffusion strategy is also responsible for
describing the facts that are going to benefit the organization as well as determine how the
assets of the organization and the processes are being affected by the new project that is to be
developed. Besides this it also helps in determination of the changes that are necessary for
taking full advantage of the capabilities that the PMIS project is having. This helped in
identifying the ten well-document predictors of the strategic IT or IS implementation (de
Carvalho, Patah and de Souza Bido 2015). This helped in addressing the process of analyzing
the benefits, processes and the changes that are required. This in turn would be associated
with facilitating the implementation of the IT along with encouraging the uptake of the IT by
different departments and staffs present in the organization. In the first step derivation of the
perceived benefits for the organizations were done from the PMIS and this was done against
the predictors. After this the strategy helped in the identification of the organizational assets
as well as the processes which are likely to be affected by the new PMIS project (Marchewka
2014). This was done for the purpose of assigning the responsibilities, increasing the
involvement of the user and utilizing the resources in a better way. In the last phase the
required changes were done so as to take full advantage of the PMIS project and these
changes are to be highlighted so as to ensure support of the management, minimizing the
resistance and maximizing the understanding of the user about the functional and the
technical features (Kaiser, El Arbi and Ahlemann 2015). This diffusion strategy is considered
to be instrumental for the purpose of mitigating the effects that the perceived threats are

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going to have upon the successfully implemented PMIS implementation and this particularly
involves the significant amount of threat that is received due to the financial losses.
The operational strategy that is used is the codified form of the diffusion strategy.
This codification is done into terms which are clear in order to render this into formal
operations. The diffusion strategy is analyzed with respect to the functions, responsibilities
and the hierarchies. This analysis is also done in terms of the technical architecture which is
needed in order to build the PMIS project and the tools associated with the project (Orenga-
Roglá and Chalmeta 2017). The best operation strategy is the aligning of the construction
project implementation strategy with the PMIS implementation strategy. Operational strategy
helped in identification of the core components of the implementation strategy. These
components of the implementation strategy were assigned with operational strategy so as to
provide details about the PMIS that are required by the functions, hierarchies and technical
architecture.
The implementation strategy consisted of the action plan that is required by each of
the functions as well as by the elements that the operational strategy is having. Once the
implementation requirements are defined properly the elaborations of the timing, cost,
objectives, resources are and the coordination dimensions of the functions are to be done
(Galliers and Leidner 2014). The action plan is developed for the functions along with an
action plan for the other functions which are detailed in the operational strategy. The creation
of the well-defined action plan helped in the development of coping strategies for the various
envisaged risks factors. This is done so as to make an attempt of reducing the processes as
well as the outcome gaps. Various risk factors are identified which is likely to be detrimental
for the efficient and effective implementation of the project PMIS (Sadgrove 2016). The
coping strategy helped in the development of the action plan along with the development of

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mitigation plan for various risks so as to ensure that the processes realized and the outcomes
are as per intended by the organization.
The last strategy that has been used is the monitoring strategy which was
implemented for the purpose of evaluating the implementation and the usage of the PMIS
project (Comino and Ferretti 2016). For doing this only a limited number of IT or IS
performance indicators were used for implementation of this strategy.
Task 3: Understanding and critical reflections
Executive summary:
The report discusses about the project awarded to the organization ABC based in Australia
which has a budget of around A$20 million and involves eth construction of around 1800
mobile phone network for a specific region. The contract provided to ABC is also consisting
of acquisition of the sites, designing, supplying and building of the approximate 120 antenna
sites all throughout the region. The organization has decided to implement a project
management information system or PMIS for this project in order to facilitate more effective
management of the project and for addressing the communication of the project. This project
would be having the capability of instant sharing, visualization and communicating the
information related to the project amongst the different participants of the project. The major
aim of this report is to evaluate the adaptation strategy by the ABC organization in order to
implement the PMIS.
Critical Refelection:
The report helps in identification of the IT or IS review committee which consists of
seven members and this includes the project manager, the civil engineer, the structural
engineer, the electrical engineer, the finance manager, the IT professionals and the planning

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manager. Besides this the construction of the diverse cross-functional team helped me in
understanding the fact that this team would be ensuring the fact that all the strategic SWOT
factors which are associated with the PMIS ate being addressed properly before they are
implemented.
Conducting of the SWOT analysis helped in understanding the strengths, weakness,
opportunities and threats that are faced by the organization. Besides this a table has been
created regarding the priorities and the comparisons of the different SWOT groups and
factors that has been identified. There exist 28 SWOT factors amongst which 7 of them are
considered to be the strengths, 7 of them are the weakness, 8 are opportunities and 6 are the
threats.
The strengths of the organization include the following:
1. Presence of the staffs who are Skilled or experienced staff, and effective workforce
2. Is a Market leader in terms of the operations and maintenance and facilities management
services that are provided
3. Presence of top project managers who are having high commitments for making use of the
innovative IT/IS
4. Presence of High value of projects is associated with increasing the budget for IT/IS
5. Presence of Extensive support for the IT/IS
6. Diversified company
7. Consists of a business development team which is Strong
The weakness includes the following:

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1. Resistance of the User towards the change
2. Turnover of the IT/IS staff which means that the quality staff are being poached by other
companies
3. low IT/IS capability of the external contractors
4. Changes for usage of new technologies increase the demand of retraining the staff
5. The PMIS training is prevented due to the Short construction timeframes
6. Existence of Poor relationship in between the various divisions of the organisation
7. Corporate management direction or orientation is lacking
The opportunities include the following:
1. associated with facilitating the international strategic alliances
2. Access to project information internationally
3. Communication is Improved along with the coordination between the participants of the
project, the different divisions of the organization and the managers.
4. Capability of attracting more local along with international projects
5. Storage of the project information electronically from the process of conception to
completion of the project
6. Improvements in the process of controlling the documents which in turn is associated
with the reduction of administration costs
7. Inducing of the IT/IS would be helping in the process of rapid mobilisation of the
workforce on projects
8. Reduction of administrative overheads due to Paperless office
Some of the threats includes the following:
1. The presence of competitive industry
2. The possibilities of financial loss in case of mismanagement

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3. Economy depression causing cuts in the budget of IT or IS
4. Increased cost of the hardware and the software
5. Blow-out of the PMIS budget
6. In case of failure in producing improved constructive procurement would be leading to
the creation of negative image of the PMIS.
Besides understanding all these factors an action plan has been created along with the
different strategies. The action plan mainly consists of five sections which includes the action
plan, time dimension, cost dimension, human resources and lastly the IT or IS Management
and coordination structure. Followed by he action plan the report also helped in
understanding the various risk factors and the coping strategies as well which would be
helping in achieving success in the PMIS project. The report also helped in understanding the
fact if the project is completed is completed successfully then it is essential to implement the
monitoring plan. This monitoring plan is mainly used so as to reduce the overhead costs. This
monitoring plan also helped in understanding the fact that more effective site supervision is
provided along with understanding the training and support that is required by the project.

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References:
Binder, J., 2016. Global project management: communication, collaboration and
management across borders. Routledge.
Comino, E. and Ferretti, V., 2016. Indicators-based spatial SWOT analysis: Supporting the
strategic planning and management of complex territorial systems. Ecological Indicators, 60,
pp.1104-1117.
de Carvalho, M.M., Patah, L.A. and de Souza Bido, D., 2015. Project management and its
effects on project success: Cross-country and cross-industry comparisons. International
Journal of Project Management, 33(7), pp.1509-1522.
Galliers, R.D. and Leidner, D.E., 2014. Strategic information management: challenges and
strategies in managing information systems. Routledge.
Kaiser, M.G., El Arbi, F. and Ahlemann, F., 2015. Successful project portfolio management
beyond project selection techniques: Understanding the role of structural
alignment. International Journal of Project Management, 33(1), pp.126-139.
Li, C.Z., Hong, J., Xue, F., Shen, G.Q., Xu, X. and Luo, L., 2016. SWOT analysis and
Internet of Things-enabled platform for prefabrication housing production in Hong
Kong. Habitat International, 57, pp.74-87.
Marchewka, J.T., 2014. Information technology project management. John Wiley & Sons.
Orenga-Roglá, S. and Chalmeta, R., 2017. Methodology for the Implementation of
Knowledge Management Systems 2.0. Business & Information Systems Engineering, pp.1-
19.

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Ramkumar, M., Schoenherr, T. and Jenamani, M., 2016. Risk assessment of outsourcing e-
procurement services: integrating SWOT analysis with a modified ANP-based fuzzy
inference system. Production Planning & Control, 27(14), pp.1171-1190.
Sadgrove, K., 2016. The complete guide to business risk management. Routledge.