Student ID Number.

Student ID Number MIN16423096
Programme Title
BSc Business Management and Entrepreneurship
Extended Degree
Module Title Project Management
Module Code QAB020N503S
Module Convenor Ola Olaosebikan
Coursework Title QA Higher Education London Education Event
Academic Declaration:
Students are reminded that the electronic copy of their essay may be checked, at
any point during their degree, with Turnitin or other plagiarism detection software for
plagiarised material.
Word Count Excluding
References and
Appendices.
2387 Date
Submitted 12/03/2019

Table of content
1. Introduction.................................................................................2
1.1 Project Initiation Document (PID)..........................................2
2. Work Breakdown Structure (WBS).............................................8
3. Risk register...............................................................................9
4. Report to the project sponsor...................................................11
4.1 Discussion of strong leadership in a project using examples
...................................................................................................11
4.2 Strengths and weaknesses of using selected methodology
and recommendation about proper methodology.....................11
5. References...............................................................................13
6. Appendicies..............................................................................18
1

1. Introduction
The word “Project” can be stated as the one-time effort that is initiated to produce different and
rare product or benefit that is pretended to be deliver adequate change or to add a value.
However, the project presented consist of some complexity degree. For the development of a
website, a host, design and domain is required. Hence, the project consist of the process of
implementing, replacing, controlling / evaluating and planning (Newton, 2016). Therefore,
understanding all the four area of control, the project may produce a contrasting output from that
which is not expected and was not as favourable as the project of the Olympics village such as
the Universal credit. The cost of the project was numerous times the predicted cost at the initial
stage which concluded that it was a failure (Schraer, 2018). Other projects such as the Brexit
were unspecified and as the result of which this project remains unknown (GOV UK, 2018).
Management is most of the time referred to as an effective and efficient search of the accurate
property along with an organization or an individual that remains a bottom line of the future and
operation of the association (Wilkinson, 2017). A property can be stated as the intangible or
tangible resources that an individual or organization owns and that can be assigned or carried
monetary. These type of assets can be classified as the physical like equipment and buildings, a
human such as the stakeholders and the staff, capital like cash and money and in the final the
information (Bennett and Bennett, 2007).
Project management consolidates a lot of instruments, abilities and procedures to portray, sort
out, and control the capacity of task exercises, so the venture that is finished inside is very
much characterized in the extension, quality, period and cost imperatives (Heldman and
Mangano, 2009). Those techniques and tools assist the project administrators in different areas
of project administration that are also based on the technology into hardware and software.
2

1.1 Project Initiation Documentation
Document Information
Project name: QA Higher Education London Education Event
Date: 01/04/2019
Author: Nedko Minchev
Owner The Managing Director and the Director of Operations
Document
code:
QAB020N503S
Version: v1.0
Approval
Date Name and Signature
21/01/2019 John Johnson John J
22/01/2019 Mark Markson Mark M
Background: QA Higher Education is an instructive gathering of organizations which
join to make QA Ltd. Redesigning its offices to ensure the steadiness of a
productive learning environment and introduction of the latest
advancements in technology for the purpose of learning and instructing
helps.
3

Main Goal: To engage the students in the academic excellence process and raise the
competency level of the London campus.
Desired
Outcomes:
To demonstrate the objecive of students by the introduction of the latest
educational and technological equipment of the University and boost its
ability thereby making the promotion of the university as the students first
choice as a destination.
Constraints and
Assumptions:
Constraints:
Time: The project approval and meeting would be processed accordingly
within the time interval that is provided and the project will be delivered
within the set time of 01/04/2019.
Cost: A budget of approximately £50,000 has been allotted for the project
launch (QAHE, 2019).
Scope: The event is to happen in September this year along with the new
student’ admission week. And will make room for under or over
attendance of 1000 guests.
Assumptions:
A financial design of approximately £50,000 will be accounted for the
Event that will be happening along with the Fresher’s Week (QAHE, 2019)
To give invitation to 1000 guests to be present in the Event so that it can
develop the awareness of the QA Higher Education business.
Interfaces: To increase the population of the student in the university by achieving the
target which set in the organization.
Project
Approach:
The 4-phase approach of Maylor (2003) is to be applied and it includes
fixing of formal meetings with the members of the project for making
commercials, schedules, plans and to share information. This process
4

also involves developing awareness through the project launching and
information materials during the event in the feedback acquisition and
academic institution, formation of a final valuation report and data analysis
(See Appendix 1 for more details).
Project Product
Description:
The Project Product Description is a type of form that states what the
project must represent to achieve recognition (Hinde, 2012). And it will be
happening in September 2019 along with the new student’ admission
week.
Business Case: The business case is in reference to raise the student recruitment figures,
to raise the institutions ability to gain profit, the development of the
institution, and to design a competitive benefits.
Stakeholder
List:
The project team members include learners, instructors, potential
students, project management team, project manager, Director of
Operations, Managing Director, contractors, suppliers, and QAHE. For
more information see Appendix 2.
Quality
Management
Approach
The Project Manager estimates the quality of the project and its products
according to the PRINCE2 Methodology’s qualification terms and
conditions. And the information needed for this Project Management
Methodology is stated in the project charter.
Change Control
Approach
In order to reduce the risks, participants will share relevant information by
communicating, consulting, coordinating and cooperating (See Appendix
3).
Risk
Management
Approach
All essential Legal perspectives, for example, Health and Safety
enactment and Noise Control will be considered and connected by
enlisting temporary workers. For example, the neighbourhood network will
know with a letter, two weeks before the lunch, in the event that the
occasion cause commotion and diversion. For the Health and Safety
5

reasons every partner will be advised via mail how the occasion will
continue and what should be possible to verify their wellbeing amid the
occasion. For more details, please see Risk Register Document in
Appendix 5.
Communication
Management
Approach
To communicate with the individual stakeholder efficiently and effectively,
the project administrators will utilize various communication methods. For
example, the communication with the students will be done by mail. The
communication with the management team will be by mail and weekly
meeting. However, the communication with the authorities will be by
letters. See Appendix 2 for more details.
Project Plan The Budgetary Allocation is well prescribed in the Appendix 4. And the
CPM Analysis is displayed below on Figure 1.0 together with the Time
Scale on Table 1.0.
Figure 1.0
1.1.1 1.1.2
1.1.3
1.1.1
1.1.2
1.1.4 1.2.1
1.1.2
1.1.3
1.1.4 1.2.2
1.2.3
1.2.4
1.2.7
1.2.6
1.2.51.2.1
1.1.4
1.2.2
1.2.3
1.2.4
1.2.3
1.2.3
1.3.1 1.3.2 1.3.3 1.3.4
1.2.4
1.2.5
1.2.6
1.2.7
1.3.1
1.3.1
1.3.2 1.3.3 1.3.51.3.4 1.4.1 1.4.2 1.4.3 1.4.51.4.41.3.5 1.4.1 1.4.2 1.4.3
1.4.3
1.4.4 1.5.1
1.5.2
1.5.3
1.4.5
1.4.5
1.4.5
1.5.41.5.1
1.5.2
1.5.3
1.5.51.5.4 1.5.5
1.5.4
Time Scale 1.0
Task Earliest start Length Type Dependent on...
1.1.1
Development
of the
Business Case
Week 0 2 days Sequential
1.1.2
Feasibility
Analysis
Week 1 5 days Sequential 1.1.1 Development of the
Business Case
1.1.3 Selecting
the Venue
Week 2 3 days Parallel 1.1.2 Feasibility Analysis
1.1.4 Getting Week 3 2 days Sequential 1.1.2 Feasibility Analysis,
6

Approval 1.1.3 Selecting the Venue
1.2.1 Project
Manager
Week 4 56 days Parallel 1.1.4 Getting Approval
1.2.2 Finance
Manager
Week 5 3 days Parallel 1.2.1 Project Manager
1.2.3 HR
Manager
Week 6 2 days Parallel 1.1.4 Getting Approval
1.2.4 Event
Manager
Week 7 3 days Parallel 1.2.2 Finance Manager, 1.2.3
HR Manager
1.2.5 Event
Planner
Week 8 3 days Parallel 1.2.4 Event Manager
1.2.6
Marketing
Manager
Week 9 2 days Parallel 1.2.3 HR Manager
1.2.7
Hospitality
Manage
Week 10 2 days Parallel 1.2.3 HR Manager
1.3.1 Decor Week 11 2 days Sequential 1.2.4 Event Manager, 1.2.5
Event Planner, 1.2.6
Marketing Manager, 1.2.7
Hospitality Manage
1.3.2 Furniture Week 12 2 days Parallel 1.3.1 Decor
1.3.3 Food Week 13 1 day Sequential 1.3.1 Decor, 1.3.2 Furniture
1.3.4 Drink Week 13 1 day Sequential 1.3.3 Food
1.3.5
Audio/Video
Week 13 3 days Sequential 1.3.4 Drink
1.4.1 DJ/MC Week 14 1 day Sequential 1.3.5 Audio/Video
1.4.2
Bartenders
Week 14 1 day Sequential 1.4.1 DJ/MC
1.4.3 Waiters Week 14 1 day Sequential 1.4.2 Bartenders
1.4.4 Security Week 15 1 day Parallel 1.4.3 Waiters
1.4.5 Cleaner Week 16 2 days Sequential 1.4.3 Waiters, 1.4.5 Cleaner
1.5.1 Event
Flyers/Posters
Week 17 3 days Parallel 1.4.5 Cleaner
1.5.2 Letters Week 18 1 day Parallel 1.4.5 Cleaner
1.5.3 Invitation
Cards
Week 19 1 day Parallel 1.4.5 Cleaner
1.5.4 Social
Media/Video
Week 20 60 days Sequential 1.5.1 Event Flyers/Posters,
1.5.2 Letters, 1.5.3 Invitation
Cards
7

1.5.5 Gadgets Week 21 1 day Parallel 1.5.4 Social Media/Video
1.5.6
Flyers/Posters
Distribution
Week 22 14 days Sequential 1.5.4 Social Media/Video,
1.5.5 Gadgets
1.6.1 Post
Project Review
Week 23 3 days Sequential 1.5.6 Flyers/Posters
Distribution
1.6.2
Stakeholders
sign off
Week 23 1 day Sequential 1.6.1 Post Project Review
1.6.3
Documentation
Week 24 14 days Sequential 1.6.2 Stakeholders sign off
1.7 End Week 25 0 days Sequential 1.6.3 Documentation
Project Management Team
Project Controls
The Director of Operations will receive reports on all arising matters for the generation of an
Exception Report. You will retain the quality log and the recommendations form.
8

Tailoring
PRINCE2 technique is appropriate for the project’s effectiveness in the follow-up, guidance and
fulfillment processes to acquire excellent results.
2. Work Breakdown Structure (WBS)
Work breakdown structure is one of the most important parts of project lifecycle as well as the
timeline. It is discovered that the WBS helps in dealing with the undertakings of the venture
successfully (Siami-Irdemoosa et al., 2015). The main role of the whole project is to decrease
the different complicated activities for the collection of the tasks. The project administrator
mainly uses WBS for overseeing the tasks quite effectively and for defining the limits so that the
project management team can be able to determine the advancement within the project by
ensuring that the project is finished (Burghate, 2018).
There is a different layout of the WBS such as hierarchical structure, outline view and
tabular view. However, in this project, the tree structure view has been executed as this view is
the most popular formats of WBS and it sufficiently displays the project. Therefore, the work
breakdown structure for London Education Event is introduced in four categories in a form of a
tree view (See Appendix 3) that consists of the information about the budgetary allocation and
the weight of the tasks in percentage. The first category in the tree view describes the elements
needed for the Event. The second category involves the sets of creating a market awareness of
the Event. The third category shows the staffs which will be included in preparing and serving in
the Event. And the final category displays the management responsible for creating the project.
3. Risk register
The risk is stated as the shared effect of the probability of uncertain circumstances that may
affect project objectives in both positively and negatively way (Ward, 2008). Project risk is
stated as one of the uncertain situation or condition that generally produces an impact on at
least one of the project aims (Hopkinson, 2017). There is a number of various types of risks
that can occur within the project such as process risk, financial risk, people risk, market risk and
technological risk.
9

Project risk management is one of the operations that is used for determining, analysing as
well as responding to the risks that generally arise within the life cycle of the project for keeping
the whole project on track (Mousaei and Gandomani, 2018). It has been found that the risk
management strategies in general include extensive detailed planning for each of the risk so
that all the risks can be mitigated effectively. And all those potential risks are having place in
document named the risk register. According to Stackpole and Snyder (2013), the risk register
is one of the tools that is mainly utilised for documenting risks as well as various types of actions
for managing each type of risks quite adequately. It is found that proper risk register is
considered to be essential for the successful management of project risks.
The risk to the project manager is mainly rooted in the process of delivering a particular product
or service at a specific time for a specific cost. A well-planned project is providing to the project
manager with resources to work around unanticipated issues which still can meet the initiated
price and achieve the goals. However, a large number of issues may keep the manager from
meeting project objectives such as high costs and late delivery of the product or service. Hence,
to make it manageable risk should be classified (Pritchard, 2001). In reference to London’s
Event, the risks that might occur during the preparations have been categorised into two
different risk groups such as financial and process. Additional details are given in the Risk
Register Document which is placed in Appendix 5
The first group describes financial risk which is the possibility of a loss of economic value
where the business may fail to meet its financial obligations (Ramos et al., 2000). In London's
occasion matter they may be an absence of spending plan and absence of recourses. The
possibility dangers of those effects can change among medium and medium high. For instance,
if the financial plan of the undertaking isn't overseen well, at that point the quantity of budgetary
issues inside the venture will be high. Therefore, a proper management of the budget of the
project is mandatory for resolving this matter which is also required for completing the project
successfully (See Appendix 5 for more details).
The second group is about the process risk. Lam (2014) states that procedure hazard may
happen when the business procedure comes up short on its effectiveness which could prompt
money related, client, and reputational disappointment. Furthermore, this type of hazard can be
available inside any dimension of a business procedure. Consequently, the London's Event
10

Project could lose its adequacy and capability. If one of following process risk occurs, such as
improper seating arrangement and inexperienced event manager (See Appendix 5 for more
details).
The technical risk in project management takes place as the third group. Rykov (2016) states
that technical (technological) risks are any potential for technology failures to interrupt the
business. An example of this will be a potential sound/video system failure that could lead to an
interruption to the presentation during the Event. And resolve this issue, there should be a back-
up plan so the project could achieve its business objectives, for more details see Appendix 5.
The fourth group of risk concerns people. Blacker and McConnell (2015) state that people risk
in project management focuses on the human factors that could harm the business. Therefore,
sexual assault on guests, unauthorised access to the event and food poising take place as
potential people risks in London’s event. To addition of thus, there is another risk that concerns
the venue unavailability. For more details, please see the Risk Register Document in Appendix
5.
4. Report to project sponsors
4.1 Discussion of strong leadership in a project with examples
Leadership refers to the leader's ability to inspire, control, guide and lead his or her team to
accomplish the work tasks and achieve the organization objectives (Bull, 2010). Hence, the
favorable management of a project that will be required by the project administrators to have the
technique of leadership for coordinating or administering the project. The strong leadership skill
is needed by the project managers for completing the work of the project adequately as well as
efficiently (Holten and Brenner, 2015). Also, the project administrators need to have a legitimate
clear vision, appropriate clarity in reason as well as the ability to encourage and the appropriate
practical scheduling the team to accomplish the whole project within the assign time
(Alonderiene and Majauskaite, 2016).
Moreover, as Graham et al. (2015) express the absence of strong leadership qualities in project
administrators rises various issues as well as complicated problems. For instance, if strong
leadership quality is not utilised within the project, then the project team staff will not be able to
get encouraged, and thus the target of the project will not get accomplished on time. Also, it is
11

quite difficult for the team members to understand the needs or requirements of the project
efficiently in the absence of leadership qualities in a project manager. Thus, it is analysed that to
achieve success within the project as well as for meeting the project goals and objectives within
the assumed time it is important to utilise proper qualities of leadership.
4.2 Strengths and weaknesses of using selected methodology and recommendation
about the chosen methodology
The strengths and weaknesses of the project management methodologies which can be utilized
for the project are in general reflected in Appendix 5. After analysing the strengths as well as
weaknesses, it is found that the PRINCE2 methodology is best for the project. PRINCE2
Methodology is stated to be best for the project as it in general guides in tracking the entire
progress of the project favourably as well as guides in accomplishing the goals and aim of the
project adequately (Mousaei and Gandomani 2018). Furthermore, with the guidance of this
methodology, the risks as well as disputes that are cause problem in arranging the event for
reflecting the important of proper learning environment are limited and therefore the entire
project will be executed favourably so that it can get completed favourably in the allotted time. In
addition to this, it is found that PRINCE2 methodology help in breaking the project into number
of different stages so that it can be closely monitored by using proper method from the starting
phase of the project to its completion phase so that the entire project can be completed
effectively.
12

5. References
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Alonderiene, R. and Majauskaite, M. (2016) Leadership style and job satisfaction in
higher education institutions. International Journal of Educational Management. 30(1)
pp.140-164.
Bennett, B., P. and Bennett, B., T. (2007) Understanding, Assessing, and Responding
to Terrorism: Protecting Critical Infrastructure and Personnel. Hoboken: John Wiley &
Sons.
Blacker, K. and McConnell, P. (2015) People Risk Management: A Practical Approach
to Managing the Human Factors That Could Harm Your Business. London: Kogan Page
Publishers.
Bull, R. (2010) Moving from project management to project leadership. Boca Raton:
CRC Press.
13

Burghate, M. (2018) Work Breakdown Structure: Simplifying Project Management.
International Journal of Commerce and Management. 3(2) pp1-4.
Chef de la Maison (2019) Themed Events. Available at:
https://www.chefdelamaison.co.uk/two-course-set-menu (Accessed: 11/03/2019).
Collier, K. (2012) Agile Analytics: A Value-Driven Approach to Business Intelligence and
Data Warehousing. Boston: Addison-Wesley.
Furniture Hire UK (2019) Table Hire. Available at:
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framing, and promotion regulatory focus on unethical pro-organizational behavior.
Journal of business ethics. 126(3) pp.423-436.
GOV UK (2018) Preparing for Brexit. Available at:
https://www.london.gov.uk/sites/default/files/preparing_for_brexit_final_report.pdf
(Accessed: 11/03/2019).
Hedeman, B. and Seegers, R. (2018) PRINCE2™ 2017 Edition - A Pocket Guide. 3rd
ed. Colney: Van Haren Publishing.
Heldman, K. and Mangano, V. (2009) PMP Project Management Professional Exam
Review Guide. Hoboken: John Wiley & Sons.
Hinde, D. (2012) PRINCE2 Study Guide. Hoboken: John Wiley & Sons.
Holten, A.L. and Brenner, S.O. (2015) Leadership style and the process of
organizational change. Leadership & Organization Development Journal. 36(1) pp.2-16.
Hopkinson, M. (2017) The project risk maturity model: Measuring and improving risk
management capability. London: Routledge.
14

Lam, J. (2014) Enterprise Risk Management: From Incentives to Controls. 2nd ed.
Hoboken: John Wiley & Sons.
Leaflet Marketing (2019) Solus Plus Distribution. Available at:
https://www.leafletmarketing.info/distribution-plans?
gclid=CjwKCAjw96fkBRA2EiwAKZjFTcomrwVHbdBS5P8WM2iQnNi_l4xnWsQU0adtlZ7
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Education.
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11/03/2019).
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Available at: https://www.payscale.com/research/UK/Job=Project_Manager
%2c_(Unspecified_Type_%2f_General)/Salary (Accessed: 13/03/2019).
Pay Scale (2019b) Average Finance Manager Salary. Available at:
https://www.payscale.com/research/UK/Job=Finance_Manager/Salary (Accessed:
13/03/2019).
15

Pay Scale (2019c) Average Marketing Manager Salary. Available at:
https://www.payscale.com/research/UK/Job=Marketing_Manager/Salary (Accessed:
11/03/2019).
Pay Scale (2019d) Average Hospitality Manager Salary. Available at:
https://www.payscale.com/research/UK/Job=Hospitality_Manager/Salary (Accessed:
12/03/2019).
Pay Scale (2019e) Average Human Resources (HR) Manager Salary. Available at:
https://www.payscale.com/research/UK/Job=Human_Resources_(HR)_Manager/Salary
(Accessed: 13/03/2019).
Pay Scale (2019f) Average Event Manager Salary. Available at:
https://www.payscale.com/research/UK/Job=Event_Manager/Salary (Accessed:
13/03/2019).
Pay Scale (2019g) Average Event Planner Salary. Available at:
https://www.payscale.com/research/UK/Job=Event_Planner/Salary (Accessed:
13/03/2019).
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https://www.pensunlimited.co.uk/plastic-promotional-pens/image-curvy-colour-
retractable-pen/ (Accessed: 13/03/2019)
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http://www.pinnaclebarservices.com/drinks-packages/ (Accessed: 11/03/2019).
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at: https://www.postofficeshop.co.uk/IWCatSectionView.process?
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Pritchard, C. (2001) Risk management. 2nd ed. Arlington: ESI International.
Ramos, J., Staking, K., Calle, A., Beato, P., O'Shea, E., Melia, M. and Carrasco, B.
(2000) Financial risk management. Washington: Inter-American Development Bank.
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%202017%20v1.pdf (Accessed: 11/03/2019).
Rykov, V. (2016) Reliability of Engineering Systems and Technological Risk. Hoboken:
John Wiley & Sons.
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QAHE (2019) Case Study for Project Management Assignment Spring 2019. Available
at: https://partnerships.moodle.roehampton.ac.uk/pluginfile.php/93667/mod_resource/
content/6/Assignment%20Case%20Study%20-%20QAHE.pdf (Accessed: 19/02/2019)
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structure (WBS) development for underground construction. Automation in
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Storm DJs (2019) Instant DJ Hire Cost Calculator. Available at:
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6. Appendices
Appendix 1: Maylor’s 4-Phase Approach
Appendix 2: Stakeholder Analysis
18

Stakeholder Stake in the
project
Impact/
Influence
What do we
need from
them?
Perceived
attitudes/risk
Stakeholder
Management
Strategy
Responsibility
1.Learners Cooperation Large/Large Feedback Potential
damages. May
not follow the
rules.
Keep updated
and engaged in
surveys by mail.
Teachers
2.Teachers Cooperation
during the
changes.
modules
Medium/
Medium
To deliver a
knowledge by
passing
information to
the students
Might cause
delay in
operations.
Could influence
both positively
and negatively
the students.
Early engagement
and frequently
communication by
mail
Project manager,
Project
Management
Team.
3.Potential
students
The potential /
future learners
in the QAHE
Large/Large To enrol in
the QAHE
The future
students could
post damage the
reputation of the
QAHE to the
sites
To be updated
and instructed by
mail.
QAHE
4.Project
Management
team
Daily
coordination of
tasks
High/High To consist in
creating,
planning,
controlling
and directing
the business
recourses to
meet the
planned
objectives.
Low
performance.
May fail to
communicate.
Frequently
meeting with the
project manager
and daily updates
by mail.
Project Manager
5.Project
Manager
Responsible for
meeting the
project
objectives.
Very
High/Very
High
To lead the
project
management
team. To
prioritise the
tasks and
deliver the
objectives.
May leave the
project.
Frequently
meeting with the
Director of
Operations and
updating him for
any changes.
Director of
Operations
6.Director of
Operations
Decision
making
support.
Very
High/Very
High
Support for
project
operation.
May inconsistent
with decisions.
Weekly meetings. Managing Director
7.Managing
Director
Sponsorship
and leading.
Very
High/Very
High
Finance,
involvement.
Could reduce the
finance
Weekly meetings
for information
exchange.
QAHE
8.QAHE Inform and
direct students
and potential
students.
Medium/ High To
collaborate
with the
project
manager.
May face
challenges
handing
construction
environment.
Involve on site
tours.
Communicate by
mail or meeting.
Project Board,
Project Manager
19

9.Contractors Provide
contracted
services
needed for the
project
High/High Implement
services.
Deliver on
time and
comply with
health and
Safety
regulations.
May delay the
process.
Use
recommendations
while choosing
supplier. Inform
the nature of the
business
(University).
Communication
by frequent
meetings.
Project Team,
Project Manager
10. Suppliers Deliver
suppliers
High/High Deliver
supplies on
time with
agreed
quality and
quantity.
Fail to deliver or
late deliver, poor
quality
Negotiate, use
competitive
suppliers. Sample
materials. Ensure
warranty and care
after service.
Project Team,
Project Manager
20

Appendix 3: Tree view
21

Appendix 4: Budgetary Allocation
ID
Numb
er
Task Title Durati
on Calculation Cost Source
1 Venue 3 days Free of charge £ 0.00 (QAHE, 2019)
2 Decor 2 days
8 x Balloon Bouquet Decor Package
(£125 per package) + 10 x Table
and Chair Decoration Package
(£400 per package) +4 x Room
Draping Décor Package (£700 per
package)
£
7,800.00
(So Lets Party,
2019)
3 Furniture 2 days 45 Large Tables x £6.89 per table +
500 chair x £2.75
£1,685.0
5
(Furniture Hire UK,
2019)
4 Food 1 day Two-course buffet menu (1000
people x £16/per head)
£
16,000.0
0
(Chef de la Maison,
2019)
5 Drinks 1 day Drink Package 4 (1000 people x
£7/per head)
£
7,000.00
(Pinnacle Bar
Services, 2019)
6 Audio/Visual 1 day
Wolfson evening package £800 +
20% VAT (No changes in the prices
since 2017)
£ 960.00
(RCP Events, 2017)
7 Social Media/Video 60 days
Google Plus x 6months (£59 per
month) + Facebook x 6months
(£119 per month) + Twitter x
6months (£179 per month) +
Pinterest x 6months (£289 per
month)
£
3,876.00
(Count SEO, 2019)
8 Promotional Gadgets 1 day 1000 (Promotional Pens with QAHE
Logo) x £0.16 £160.00 (Pensun Limited,
2019)
9 Event Flyers/Posters 3 days
All Purpose Circle Logo Poster 2
(500 pieces) x £62.23 + Fine Art
Flyer 4 (500) x £62.23
£ 373.38
UK Ticket Printing
(2019)
10 Flyers/Posters
Distribution 14 days 2 x 1000 Flyers/Posters Distribution
(£55 per 1000 pieces) £110.00 (Leaflet Marketing,
2019)
11 Letters for the
neighbours 1 day Printing 20 letters x £0.16 + 2 pack
of 10Enevelops (£1.99+ VAT£1.06) £ 9.30 (Post Office Shop,
2019; Ryman, 2019)
12 Invitation Cards 1 day 20 x Invitation Cards (£1.50 per
card) £ 30.00 (Optimal Print,
2019)
13 Cleaner 2 days 16 hours x £10.23per hour £ 163.68 (Pay Scale, 2019a)
14 Waiters and Bartenders 1 day Included in the drink and food
packages £ 0.00
(Chef de la Maison,
2019; Pinnacle Bar
Services, 2019)
15 Security 1 day 12 hours x £10.50 per hour £ 126.00 (LSG-Security,
2019)
16 Utilities 3 days
Water and electricity for 3 days,
arranged and accepted by the
QAHE.
£ 194.03
(QAHE, 2019)
17 DJ/MC 1 day Pack for 8hours work (Included all
equipment) £ 752.00 (Storm DJs, 2019)
18 Project Manager 56 days 56 days x 8 hours per day x £20.99
per hour
£
9403.52
(Pay Scale, 2019a)
19 Finance Manager 3 days 3 days x 8hours per day x £14.90
per hour £ 357.60 (Pay Scale, 2019b)
20 Marketing Manager 2 days 2 days x 8 hours per day x £10.63 £ 170.08 (Pay Scale, 2019c)
22

per hour
21 Hospitality Manager 2 days 2 days x 8 hours per day x £8.78
per hour £ 140.48 (Pay Scale, 2019d)
22 HR Manager 2 days 2 days x 8 hours per day x £11.48
per hour £183.68 (Pay Scale, 2019e)
23 Event Manager 3 days 3 days x 8 hours per day x £11.05
per hour £265.20 (Pay Scale, 2019f)
24 Event Planner 3 days 3 days x 8 hours per day x £10.00
per hour £240.00 (Pay Scale, 2019g)
Appendix 5: Risk register document
Ri
sk
ID
Risk Risk description Owner Likeli
hood
Impac
t
Sco
re
Conting
ency
risk
categor
y
Mitigation Mit.
Clo
sed
out
1 Lack of
resources.
If the resources are not
appropriate such as
financing, skilled
workers and time, then
number of resources
can occur within the
project.
Event
Manage
r
5 2 10 Medium It is quite necessary
to track the needed
resources on regular
basis for making sure
that the required
resources for the
project is present. A
tracking Software
would reduce the risk
No
2 Lack of
budget.
If the project sponsor
does not provide proper
budget, then financial
risk can occur
Finance
Manage
r
4 5 20 Medium
High
Proper management
of project budget is
helpful for resolving
this problem. So,
creating master and
variety of budget
report could help to
analyse and reduce
the risk.
No
3 Venue
unavailabi
lity.
If the venue is not free
due to the storm
flooding, then the event
could fail.
Project
Manage
r
1 1 1 Very
Low
A back up venue plan
would help to resolve
the problem.
No
4 Improper
seating
arrangem
ent.
If proper seating
arrangement is not
done properly then the
audiences will face
issue in attending the
event.
Event
Planner
4 1 4 Low It is quite necessary
to make proper
seating arrangement
as per the invitations
so that no audiences
or guests will face
problem while
attending the event.
No
23

5 Inexperien
ced event
manager.
If the event managers
are not experienced,
then number of
problems can occur
within the project.
HR
Manage
r
5 2 10 Medium Proper training facility
must be arranged for
the project team
members so that they
can manage the event
successfully.
No
6 Sexual
assault of
a guest.
If the bartenders are
not well trained to
behave then, sexual
violence may occur.
Event
Manage
r
3 3 9 Medium It is quite necessary
to ensure that the
bartenders have been
trained in RSA. Also,
Event Manager has to
be prepared to how to
respond and prevent
sexual violence.
No
7 Unauthori
sed
access to
the Event.
If the security is not
checking the invitations,
then various problems
such as property
equipment damage
may occur.
Event
Manage
r
3 5 15 Medium
High
To resolve this
problem, the security
must check the guest
invitation cards very
carefully. However,
before to employ the
security the Event
Manager must ensure
that the individual has
previous work
experience and most
importantly an SIA
licence, so they can
prove that they have
been trained to do
their job correctly.
No
8 Food
poisoning
If the guests have any
food allergy and
consume the food
which is harmful to their
immune system various
problems may occur.
Hospitali
ty
Manage
r
2 5 10 Medium
High
It is quite necessary
to label and state
which food what
contains, so the
guests can see and
choose what they can
or cannot consume.
No
9 Sound/
Video
system
Failure.
If the Sound/Video
system fails during the
Event the whole Event
will be affected.
Event
Planner
4 5 20 High It is quite necessary
to have back up
Sound/Video system
so can prevent the
presentation failure of
the Event. It is
essential to for the
Event Planner to ask
for additional
equipment in case
something went
wrong with the
Wolfson Theatre
audio-visual package.
No
10 Utilities If the power goes out
during the Event, then
the delivery of the
project could be
affected
Event
Manage
r
5 4 20 High It is quite necessary
to have a generator
available if the power
goes out.
No
24

Appendix 5: The strengths and weaknesses of the project management methodologies.
Methodologies Description Strengths Weaknesses Comments
Agile methodology Agile methodology refers
to software development
methodologies based on
iterative development and
incremental approach,
where requirements and
solutions evolve by
collaboration efforts
between self-organising
and cross-functional teams
as well as their customers.
It can be applied for small
and medium projects
(Collier, 2012).
 Agile methodology
helps in providing
continuous work
delivery and enable
the customers to
make decisions
(Collier, 2012).
 Agile is more user-
focused
methodology and
allows regular
adaptation within
the changing
circumstances
which leads to a
high customer
satisfaction (Collier,
2012).
 It allows a
continuous quality
assurance and
great attention to
details (Collier,
2012).
 Lack of proper
emphasis in
designing as well
as documentation
of the project
(Collier, 2012).
 Project can be
taken out of track
quite easily if the
customers
changes their
mind too often
during the
process (Collier,
2012).
Agile methodology
relies on a strong
customer
involvement
throughout the
project. Therefore,
will be not used in
this Project.
PRINCE2 methodology PRINCE2 (PRojects IN
Controlled Environments)
is a structured project
management method and
practitioner certification
programme. PRINCE2
features dividing projects
into manageable and
controllable stages. Also, it
can be applied to any
projects, regardless of its
size, type and
organisation, and it is
widely used in Europe as
well as in the US
(Hedeman and Seegers,
2018).
 Prince2
methodology help
in proper planning
of the project and in
tracking the
performance of the
project quite
effectively
(Hedeman and
Seegers, 2018).
 It generally plays
an important role in
limiting the risks as
well as challenges
of the project
effectively
(Hedeman and
Seegers, 2018).
 It breaks the tasks
into small sub tasks
so that it will be
easy for the project
manager to
manage the goals
and objectives of
the project
effectively
(Hedeman and
 Must effort is
generally
required in
maintaining
documents like
logs (Hedeman
and Seegers,
2018).
 The
implementation of
the project
changes is
considered to be
cumbersome
(Hedeman and
Seegers, 2018).
PRINCE2 is a
method that mainly
supports
organisational
administration over
project investments,
and it provides
excellent control of
resources, and it
predicts the risks
more effectively so
aids managers in
the decision-making
processes. Hence,
this methodology is
more sufficient for
this London's Event
project
25

Seegers, 2018).
Waterfall methodology The waterfall model is a
relatively linear sequential
design approach to
software development. It
tends to involve a series of
sequential implementation
steps such as gathering
and documenting
requirements, design,
code and unit testing,
perform system testing,
perform user acceptance
testing (UAT), fixing any
issues and delivering the
completed product. This
model is mainly used for
manufacturing and
construction industries
(Adibi, 2014).
 With the help of
waterfall
methodology, it is
quite easy to get
accurate budget as
well as timeline
(Adibi, 2014).
 It is quite easy to
transfer the
knowledge of
project (Adibi,
2014).
 Helps in extensive
as well as proper
documentation
(Adibi, 2014).
 It is considered to
be difficult to
include the
needed changes
after project
reaches testing
phase (Adibi,
2014).
 This methodology
is not appropriate
for complex
projects (Adibi,
2014).
As the Waterfall
methodology is not
a client and/or end-
user friendly, this
approach does not
apply to London's
Event Project. The
project itself intends
to increase the
number of students
by receiving
feedback from the
stakeholders.
Create Milestones !!!!
26