Developing Online Stud Farm Management System PDF

Student Name
ID Developing Online Stud
Farm Management
System

1. Part One
1. 1 MOV - Measurable Organisational Value
Ranking Area of Impact
1 Overall revenue of the Globex
2 Increase the accuracy to maximize level
3 Manage the data and information
4 Business operation Strategy
5 Social connectivity
1.2 Project value
The project will provide following values:
Better: The standard of the daily operational activities will be enhanced from existing to better services
and on the other hand the customers will be provided with enhanced and faster services.
Faster: the services and the product being availed by the Globex will become more faster than earlier in
manner to enhance the existing services.
1.3 Comparison Metric and Time Frame
Rank Area of Impact Time Frame Metric
1 Overall revenue of
the Globex 3 months Increase the yearly revenue
by 20%
2 Increase the
accuracy to
maximize level
2 months Increase the efficiency up to
more than 90%
3 Manage the data
and information 3 months Faster the services through
automating the database
management
4 Business operation
Strategy 2 month Fasting and enhancing the
services and ways of
delivering services
5 Social connectivity 2 months Connect the employees and
customers in social network
platform
2. Part Two:
2.1 Scope
Scope of this project can be listed as:
 Increase the overall revenue
 Fastening and enhancing the manner of service delivery

 Eliminate the human errors to the extent level
 Allow data access and management in effective and efficient manner
 Provide a sophisticated model to be followed for the accomplishment of the enhancement for the
Globex
 Targeting enhancement in the customer satisfaction
 Migrating data over an online system and allow data and information access for 24*7
 Allowing the employees of the Globex to minimize the workload
 Complete the project within deadline
 Accomplish all the milestones without altering the milestones
2.2 Out of Scope
 compatibility with the devices having different operating systems, coding, hosting, programming, and
others
 Conflicts among the staffs and employees
 Changes implemented after evaluation
 Uncertainties due to natural calamity
2.3 Assumptions
 Executives will approve the project draft
 Resources will be available throughout the project lifecycle
 Risks has been minimized to the extent level
 The prices of the resources will be same throughout the project development
2.4 Constraints
 The quality of the project will be of highest quality
 The project will be completed within 190 days
 The cost of the project will not increase more than $ 35,000
2.5 Scope Management Plan
 Manage resource availability
 Comply the business rules with new implementation
 Impact of the risk is managed to the minimum level
 Risk handling delivery considering the identification of the positive and negative risks
 Regular monitor and audit
2.6 Resource Plan
 Human Resources
Resource Name Std. Rate
Project Manager $50.00/hr
Marketing and Commerce Manager $45.00/hr
Technical Expert $40.00/hr
System Trainer $35.00/hr
Technical Integration Specialist $40.00/hr
Developer $35.00/hr
IT Manager $40.00/hr

Data Management Officer $25.00/hr
Project Supervisor $25.00/hr
 Technology
Hardware Cloud Storage, computers, cables, electric connections,
switches, wireless connectivity appliances
Software My – SQL database, software, MS office
Network Internet, Intranet
 Facilities
Network connection will be available throughout the project cycle including all the resources
necessary for the deployment of the successful project. the budget will be signed by the contractor and
further raise in the prices will be handled by themselves.
3. Part Three:
3.1 Project Milestones
Task Name Duration Start Finish
Online Stud Farm Management System
Development 188 days Mon 12/18/17 Wed 9/5/18
Phase 1: Planning 35 days Mon 5/21/18 Fri 7/6/18
Milestone 1: planning completed 0 days Fri 7/6/18 Fri 7/6/18
Phase 2: Initiation 10 days Mon 7/9/18 Fri 7/20/18
Milestone 2: initiation completed 0 days Fri 7/20/18 Fri 7/20/18
Phase 3: Execution 29 days Wed 7/25/18 Mon 9/3/18
Milestone 3: execution completed 0 days Thu 8/16/18 Thu 8/16/18
Phase 5: Training 188 days Mon 12/18/17 Wed 9/5/18
Milestone 5: completed 0 days Thu 12/21/17 Thu 12/21/17
phase 6: Project Closing 9 days Fri 12/22/17 Wed 1/3/18
Milestone 6: completed 0 days Wed 1/3/18 Wed 1/3/18
3.2 Project Activities
0 Online Stud Farm Management System Development
1 Phase 1: Planning
1.1 Meeting with stakeholders

1.2 Drafting project proposal
1.3 Analysing requirements
1.4 Draft proposition
1.5 Approval
1.6 Sign-off
1.7 Project charter development
1.8 Approval
1.9 Milestone 1: planning completed
2 Phase 2: Initiation
2.1 Analysing budget
2.2 Requirement analysis
2.3 System Design development
2.4 Assigning roles and responsibilities of stakeholders
2.5 Milestone 2: initiation completed
3 Phase 3: Execution
3.1 Software Analysis
3.2 Hardware analysis
3.3 Software Integration
3.4 Hardware integration
3.5 Incorporating Hardware and software for the system
3.6 UI integration
3.7 Online storage
3.8 Data migration to the database
3.9 Milestone 3: execution completed
3.10 Phase 4: Monitoring and controlling
3.10.1 Simulation testing
3.10.2 Black box testing

3.10.3 Real world application testing
4 Phase 5: Training
4.1 training to employees
4.2 Analysing learning enhancement
4.3 system tutorial
4.4 Milestone 5: completed
5 phase 6: Project Closing
5.1 project review
5.2 project documentation
5.3 stakeholders sign-off
5.4 Milestone 6: completed
3.3 Project Resources
Resource Name Type Std. Rate
Project Manager Work $50.00/hr
Marketing and Commerce Manager Work $45.00/hr
Technical Expert Work $40.00/hr
System Trainer Work $35.00/hr
Technical Integration Specialist Work $40.00/hr
Developer Work $35.00/hr
IT Manager Work $40.00/hr
Data Management Officer Work $25.00/hr
Project Supervisor Work $25.00/hr
Hardware Material $2,500.00
Development Software Material $4,000.00
Figure 2: Project resources
(Source: Created by Author)
3.4 Time Estimation
The project is expected to be completed within 188 days and the whole estimated expanses is $34,640 as explained in the below
screenshot of the MS project:

Figure 3: Time estimation
(Source: Created by Author)

3.5 Project Budget
Figure 4: Project budget
(Source: Created by Author)

3.6 Time Phase Budget
Phase 1:
Planning Phase 2:
Initiation Phase 3:
Execution Phase 5:
Training phase 6:
Project
Closing
$0.00
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
$14,000.00
$16,000.00
$18,000.00
$20,000.00
Actual Cost Remaining Cost Baseline Cost
Figure 5: Time phase budget
(Source: Created by Author)
Name Remaining Cost Cost Cost Variance
Phase 1: Planning $17,160.00 $17,160.00 $17,160.00
Phase 2: Initiation $2,920.00 $2,920.00 $2,920.00
Phase 3: Execution $5,840.00 $5,840.00 $5,840.00
Phase 5: Training $1,680.00 $1,680.00 $1,680.00
phase 6: Project Closing $7,040.00 $7,040.00 $7,040.00
4. Part Four:
4.1 Assumptions
The assumptions are as follows:
 The available human resources will work as per the determined work hours
 Project will not increase more than $ 40,000
 The milestones will be accomplished within the planned constraints

4.2 Project Risk and Management Strategy
Risk
ID
Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
Probability
after
mitigating
Risk
01
Glitches
and bugs
40% 4 250 Software
engineer
An IT
committee for
evaluation
Threat 10%
Risk
02
Risks
associated
with
resources
10% 2 150 Resource
manager
Resource
management
in efficient
manner
Threat 2%
Risk
03
Issues
associated
in the
developed
design
30% 3 250 Web
Designer
Mock-up
presentation
and approval
from real users
Threat 5%
Risk
04
Increase in
Schedule
50 % 5 400 Project
planner
Preparing
Gantt chart
with
milestones
Opportunity 10%
Risk
05
Increase in
budget
60% 5 400 Project
manager
Estimating cost
for every
aspect
Threat 10%
5. Part Five:
5.1 Statement on Project Quality
 The project will be managed as per the stated milestones and schedules and alterations will be made if
certain activities are not meeting with the project constraints
 ISO 9001 standard will be applied for the management system
 Service legal agreements will be prepared and the project will be delivered accordingly
 Experienced and educated human resources will be appointed
 Knowledge related to previous projects will be applied
5.2 Set of Verification Activities
Verification Activity When?

Resource Quality and quantity During planning phase
Developed system After execution phase
Regular audit After execution till closure phase
Survey from customers and consumers After the development of system
5.3 Set of validation activities
6.
Part Six:
6.1 Annotated Bibliography
Please see in Appendix
6.2 Closure Checklist
Closure checklist Checklist options
Documents have been reviewed done
Testing completed done
Risks have been managed Not done
Training to the employees done
Project is change acceptable done
Project hand over Not done
6.3 Project Evaluation
Evaluation Criteria Option
Feasibility of design that is created for the system Yes  No 
Project plan feasibility Yes  No 
Feasibility of the organizational operation Yes  No 
Testing the results Yes  No 
Validation Activity When?
Testing After the development of the system
Simulation During execution phase
ROI and NPV After executing the estimation of the budget

Bibliography
Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with
each other. Routledge.
Cagliano, A. C., Grimaldi, S., & Rafele, C. (2015). Choosing project risk management techniques. A theoretical
framework. Journal of Risk Research, 18(2), 232-248.
Coombs, C.R., 2015. When planned IS/IT project benefits are not realized: a study of inhibitors and facilitators
to benefits realization. International Journal of Project Management, 33(2), pp.363-379.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management
Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.
Hornstein, H.A., 2015. The integration of project management and organizational change management is now a
necessity. International Journal of Project Management, 33(2), pp.291-298.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing
project manager. John Wiley & Sons.
Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing structure and
flexibility. International Journal of Project Organisation and Management, 7(3), 251-269.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a
critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.
Terlizzi, M.A., de Souza Meirelles, F. and de Moraes, H.R.O.C., 2016. Barriers to the use of an IT project
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34(3), pp.467-479.

Appendix 1: Annotated Bibliography
Article 1: Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing
structure and flexibility. International Journal of Project Organisation and Management, 7(3), 251-269.
Riol and thuillier (2015) claimed that the project evaluation is the most crucial factor for the successful
development and deployment of any project and delivering it with the highest priority and quality. The project
evaluation is a process of determining to what extent the deliverables of the project has been delivering as per
the determined scope and goal of the project. They have also stated that it should be incorporated within the
phases of the project as it has the same priority than that of the other five phases of the project management.
Monitoring and controlling is the phase where the project evaluation can make its place considering the
smooth and effective flow and management of the project evaluation process. Project evaluation techniques
and tools such as checklist and analysing the NPV (Net present Value) has been described as the effective tool
for the deployment of a successful project and identifying the quality of the project.
Article 1: Coombs, C. R. (2015). When planned IS/IT project benefits are not realized: a study of inhibitors and
facilitators to benefits realization. International Journal of Project Management, 33(2), 363-379.
Coombs (2015) claimed various tools and techniques those could be applied within a project for
identifying the feasibility of the project considering the delivery of the successful project. He claimed that NPV
can only not be the effective tool for the delivery of a successful project evaluation phase and in addition with
the NPV (Net Present Value), IRR (Internal Rate of Return), PP (payback period), Benefit-cost ratio, and ARR
(Accounting Rate of Return) have been recommended as the effective tools for the delivery of an efficient and
effective project evaluation. He emphasizes that there should be some quantitative measure for the
deployment of the project evaluation and determining the feasibility of the output of the project considering
the perspective of the customers and the organizational overall revenue.
Article 3: Cagliano, A. C., Grimaldi, S., & Rafele, C. (2015). Choosing project risk management techniques. A
theoretical framework. Journal of Risk Research, 18(2), 232-248.
Caglino et al. (2015) described the same statement as Coombs (2015) and emphasized on identifying
the quantitative measurable value for the project evaluation and recommended it as the best approach for the
delivery of the project. They have presented a research that determines that the project evaluation has been
very crucial for the development and deployment of a successful project. They have stated that the risk
management strategies should involve the project evaluation as one of the crucial phase in manner to identify
the effectiveness of the strategies and activities deployed in the project and determine whether the proposed
system is capable of delivering the objectissssves and goals of the organization or not.
Ms Project screenshots
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Screenshot 2:
Screenshot 3:

MS project
739834_2.mpp