Subject 10 Third Party Observation Form for Early Childhood Education

The Subject 10 Third Party Observation Form for Early Childhood Education is a Skills Workbook for Instruction for Supervisors. The form is designed to observe and testify that the candidate has completed the tasks described in this form in the childcare centre, and to document the quality of the candidate’s workplace performance by completing the observation form. The form includes a checklist that needs to be completed by the supervisor.

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Instruction for Supervisors
Dear Supervisor,
Thank you for agreeing to act as the candidate’s observer for this project.
Kindly read through the instructions below to guide you in fulfilling your role as
an observer for this assessment activity.
NOTE: to observe the candidate, you MUST have the necessary experience and
qualification/s in the area of early childhood education (e.g., you are the
designated vocational workplace supervisor for the candidate, or you have the
relevant VET qualification/s, Certificate III in Early Childhood Education or
Diploma of Early Childhood Education)
Your role as an observer
You are asked to observe and testify that the candidate has completed the tasks
described in this form in the childcare centre, and to document the quality of
the candidate’s workplace performance by completing the observation form that
begins on the next page.
Before you complete this form, please:
- Read through the observation form (starts on the next page)
- Discuss any queries about the observation form with the candidate. If the
candidate cannot answer your questions about the observation form,
contact the candidate’s assessor.
Make specific, written comments about the candidate’s performance, as well as
ticking the boxes and initialling the requirements met. These comments are
valuable evidence of the candidate’s competency—where they are not provided,
the candidate’s assessor may contact you directly to get more information about
the candidate’s performance.
Complete all parts of the checklist, including signing the observer declaration
on the last page of the form. Once done, return the completed checklist to the
candidate.
The checklist begins on the next page.

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Student Declaration
By affixing my signature below, I declare that I have performed the roles
outlined below and that I have provided a true and accurate record of my
performance as a childcare educator in a registered childcare centre.
Student Name: Student Signature:
Date Completed:
Note to the candidate: The following outlines the requirements relevant to
the units included in subject 10. Provide the details required below to
document your successful completion of each requirement. Have your
vocational placement supervisor confirm your documentation by signing in the
space provided.
Note to the supervisor: By initialling the boxes below, you are confirming
that you have observed the student demonstrating their ability to
satisfactorily and consistently complete all the tasks outlined in this form
according to the provided description (in blue text), and cope with
contingencies related to the tasks. You are also confirming that they have
worked within their work role and followed organisational policies,
procedures, frameworks and relevant legislative requirements.
This section will be completed by the candidate: Superviso
r Initial:
1. Describe strategies you initiate that support the children to
manage their own behaviour.
Guidance: Explain how you ensure that the strategies are
consistent with children’s abilities.
The strategies which is used to support the children’s for managing their own
behavior are guide the child to learn the desired, use the self- management system
to assess performance of behavior.
Yes:
____
No: ____
2. Describe guidelines you develop in consultation with
families and in collaboration with children.
Guidance: Explain the process you undertook to consult
and collaborate with families and children. Also, include
how you consider the culture and background of the
children and the policies of the service in developing the
guidelines.
consultation and collaboration with families and children is done by inviting each
other with the respect, communicate freely and respectfully with each other and
Yes:
____
No: ____

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
value each other culture. Pre plan cultural days ahead of time, sing songs in
different languages.
3. Describe an instance in your practice where you have to
decide on how to respond to incidents involving a child’s
behaviour.
Guidance: Identify the specific incident and explain how
you responded in a timely, clearly, consistently and calmly
manner.
I have responded to the abnormal child behavior by the
management of effective team who helped me to manage
the situation with calmness and kindness.
Yes:
____
No: ____
4. Describe an instance in your practice where you assist,
support and encourage children’s efforts to participate as
valued members of the group.
Guidance: Explain how you assist, support and encourage
children regardless of their background, gender, age or
ability to fully participate.
Yes:
____
No: ____
5. Describe the opportunities you have provided to children
for them to learn about similarities and differences,
interdependence and how we can learn to live together.
Guidance: Explain how you draw the children’s attention
and engage them in discussing issues of fairness,
respectful and equal relations relevant to them.
Yes:
____
No: ____
6. Describe an instance in your practice where you provide
families with opportunities to be involved in the service.
Explain the specific activities and/or measures you have
undertaken to:
Yes:
____
No: ____

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
a. Create a welcoming environment for the families using the service
I have started with a clean, well-organized room, create a new year
bulletin board and also decorated the center with children’s photos and then
implemented all safety measures for child.
b. Respond to families’ questions, concerns and requests
Acknowledge the parent's concerns and greeting them well.
c. Encourage families to share their knowledge, skills, expertise and
aspects of their family life and culture
Working in partnership with families builds trust, communicate with families often.
d. Inform the roles families may take and create opportunities for them
to contribute to the operation of the service
Guidance: Explain the specific information and opportunities you
provide to the families regarding advisor, consultative or decision-
making role they may take.
A healthy diet chart is provided to the parents in context to the
management of effective growth and development of the child.
7. Describe an instance in your practice where you provide
information to families about their child. Explain the
specific activities and/or measures you have undertaken to:
Yes:
____
No: ____
a. Share information with families about children’s progress,
relationships, interests and experiences both in and outside the
service
Being open and honest and asking parents for their input, share the
positives about a child's learning, behavior and experience.

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
b. Inform families promptly and sensitively of any incidents affecting
their child
Let parents make informed decisions, meetings arrangement’s.
c. Demonstrate an understanding of each child and their family and
community context
In this, it helps involvement helps extend teaching outside the classroom.
d. Implement strategies that facilitate shared decision-making with
families
It includes sharing the stories with families about their child's learning,
strengths, achievements, and experiences at home.
8. Describe an instance in your practice where you provide
information to families about the operation of the service
using the main language of the community.
Guidance: In your description, include the specific
information about the operation of the service you provided
to the family.
The families and staff can share discussions about how children are
going and how best to meet their requirements. Families know their
child's strengths, personality, moods, and behaviors very well. Staff
can also get to know a child well through their daily experiences and
share their understanding of how children develop.
Yes:
____
No: ____
9. Describe an instance in your practice where you provide
information about community services and resources to
families. Explain the specific activities and/or measures
you have undertaken to:
Yes:
____
No: ____
a. Make information available to families about community services
and resources
Make information available to families about community services
and resources
It can involve conversation, problem solving and mapping so that

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
families can know about the resources.
b. Ensure that there are processes in place to maintain current contact
details of community services and resources
Guidance: In your explanation, specify process/es implemented by
your workplace.
The easiest way is to subscribe to all their mailing lists, and they will notify
people of any change in their details.
c. Assist families to locate and contact and/or access community
services and resources as required
Guidance: In your explanation, specify the community services and
resources located and contacted
Through social media - Facebook, Twitter, and many more. It also includes
visiting the local council, where they may have information on current events.
Observation Checklist
This section is to be completed by the supervisor:
1. I have observed the candidate interact with children and
involved them in decision-making and planning.
Yes:
____
No: ____
2. I have observed the candidate use oral communication
skills to facilitate collaborative discussions with parents
and caregivers about children’
Yes:
____
No: ____
3. I have observed the candidate worked collaboratively with
at least three different families to support education and
care, including communicating information about children’s
interests and development.
Yes:
____
No: ____
4. I have observed the candidate worked collaboratively with
at least three different families to support education and
care, including developing care strategies together.
Yes:
____
No: ____
5. I have observed the candidate worked collaboratively with
at least three different families to support education and
care, including engaging in discussion relevant to the child
and family.
Yes:
____
No: ____
6. I have observed the candidate involved families in the Yes:

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
service/program by encouraging participation in children’s
experiences.
____
No: ____
7. I have observed the candidate involved families in the
service/program by providing opportunities for families to
give feedback on service/program.
Yes:
____
No: ____

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Supervisor Declaration
By affixing my signature below, I declare that the candidate, whose name is
recorded above, has completed the tasks outlined in this form according to
the descriptions provided. I further confirm that I have observed the
candidate plan, develop and implement a childcare plan for children in the
centre.
Satisfactory Performance Not Yet Satisfactory Performance
Note: Should you find the candidate’s performance not yet satisfactory, kindly
include comments in the space provided below.
Supervisor’s Name: Signature:
Date:
Vocational Placement Supervisor Details
Phone Number:
Email Address:
Supervisor Qualifications:
Supervisor Comments (optional feedback to student):