Sustainability Policy for ICT Company

This article discusses the sustainability policy for an ICT company, including the strategies for implementation, reducing wastage, reusing and recycling. It also includes a presentation to stakeholders and a plan of action for improving resource efficiency.

SUSTAINABILITY POLICY FOR ICT COMPANY 1
SUSTAINABLE POLICY FOR ICT COMPANY
By (Student’s Name)
Professor’s (Name)
College
Course
Date

SUSTAINABILITY POLICY FOR ICT COMPANY 2
SUSTAINABLE POLICY FOR ICT COMPANY
Task one
As the sustainable manager of the BC soft company, there was developed a committee that will
make guide the green sustainability of the company1. The program is expected to run for the next
12 months and then will be adapted fully into the company2. The committee consists of five
members namely.
Peter Meyer- head of sustainability management. Over sees all the programs of the project.
Erick Ott- deputy head of sustainability management. In charge of employee awareness. This
member of the committee is expected to collect views of the employees of the company about
the program. He is also in charge of telling the employees how the program works and shoe them
their involvement as employees of the BC soft company.
Ilya Cheprasov- head of finance. In charge of getting all the financial requirements needed for
the company to implement the sustainable project. They include finance for project cans and
recycle bins of the paper to avoid wastage. She will also be responsible for any payment of the
supplying company.
Richard Hoffman- project manager. since this is one of the company’s project, the general
project manager is a member to give support to the project.
Matt Clarkson- the overall CEO of the company. Represents the stakeholders of the company.
Used to show the employees how this sustainable project is important.
1 Hilty, L. M., & Aebischer, B. (Eds.). (2015). ICT innovations for sustainability (Vol. 310). Springer.
2 Cerri, D., & Terzi, S. (2016). Proposal of a toolset for the improvement of industrial systems’ lifecycle
sustainability through the utilization of ICT technologies. Computers in Industry, 81, 47-54.

SUSTAINABILITY POLICY FOR ICT COMPANY 3
The sustainability program will be efforts by the company to go green. This will be averagely
done at the workplace. Especially from employees and other stakeholders in the company. The
policy is to ensure that 80-90% of the overall paper used in the company is recycled.
This will be in line with the environmental policy and law under the new initiative of
environmental protection agency. The policy is expected to involve all the stakeholders in the
company.
Source of information Information
Environmental protection agency The new laws on protection of the
environment of work place and sustainability.
Bc soft employees Their opinions on the new project
Trash can company Office recycling program information
Local government Process of waste management
Task two
Strategies of incorporating policy.
The strategies of implementing the trash can policy of the environment in the company was
developed from the meeting by the selected committee. The meeting was held in the company’s
hall at 8.00 am on Thursday 23/06/18. The minutes of the meeting have all the strategies and
responsibilities that were agreed on for the keeping the company green policy.
Minutes of the meeting held at boards room of the Bc Soft company sustainability
committee at 8:00 am on the Thursday of 23/06/018.

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Present
Peter Meyer chairman of the committee and the meeting
Erick Ott secretary of the meeting
Illa Cheprasov
Richard Hoffman
Matt Clarkson
Introduction
The meeting was called to order by Matt Clarkson at 8:00 am. He welcomed everyone to the
committee and red the goals and the objectives of the committee. Being the first meeting there
wasn’t any confirmation of the previous minutes. The meeting therefore began directly to the
first agenda. There followed a short informal introduction.
Min 23/18: Business Agenda 001. strategy for the keeping green policy
Mr. Ott began by giving the first strategy of the meeting which was supported by every member.
The first strategy as agreed by members is to train and involve the employees of the company
into the keep green policy.
The training of the staff would be the first step of the policy. The reach out to employees will be
done to all members of the company. The office complexity makes it easier to launch the policy.
During this process the staff would also be asked to offload any computer products they did not

SUSTAINABILITY POLICY FOR ICT COMPANY 5
need into the trash cans. Every employee is also made aware of the policy goals and what the
policy hopes to achieve using the Keep green project.
The second strategy was keeping each staff a paper trash. They would use the paper trash for
discarding any office papers. This was proposed by Mr. Meyer and agreed by all members.
Therefore, it would be the second strategy for the policy.
The third strategy would be supplying all the office parts with trash cans and bins. This will be
done for all the staff and employees. Other cans will be placed at corridors of the company and
through the walls of the company. This will also save on office waste.
The fourth strategy, is giving awards to employees and staff who have maintained
communication and maintained the policy. The committee will also try different monetary
incentives to the employees. There will be track progress by counting recycled materials and
letting them know what they have accomplished after each step.
Min 23/18: Business Agenda 002. Choosing of roles for the committee members
The members then agreed on taking up the following roles that would help implement the policy.
The roles were shared in the following manner and agreed upon by every member.
Peter Meyer- head of sustainability management. Over sees all the programs of the project.
Erick Ott- deputy head of sustainability management. In charge of employee awareness. This
member of the committee is expected to collect views of the employees of the company about
the program. He is also in charge of telling the employees how the program works and shoe them
their involvement as employees of the BC soft company.

SUSTAINABILITY POLICY FOR ICT COMPANY 6
Ilya Cheprasov- head of finance. In charge of getting all the financial requirements needed for
the company to implement the sustainable project. They include finance for project cans and
recycle bins of the paper to avoid wastage. She will also be responsible for any payment of the
supplying company.
Richard Hoffman- project manager. since this is one of the company’s project, the general
project manager is a member to give support to the project.
Matt Clarkson- the overall CEO of the company. Represents the stakeholders of the company.
Used to show the employees how this sustainable project is important.
Min 23/18: Business Agenda 003. Methods of implementation
Members then discussed the following methods that would be used in implementing the
following policy.
Activities to be undertaken
The group agreed to undertake the following activities as a way of implementing the policy. The
members agreed on the following activities;
Starting an office recycling program. The recycling initiatives will be made known to everyone
who is staff or employed at the BC soft company. Both janitorial staff and employed staff will be
responsible for the office recycle program. The paper program will focus on both paper and used
computer parts. There will be a list of things that can be recycled and the ones that cannot be
recycled provided for each employees and staff of the company.
Arranging for disposal

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Since the method involves collecting and disposal. The second method will focus on how to
dispose these paper and computer waste. Disposal that will allow for proper recycle. The
disposal will be done in two ways. The company will higher the Encog company which is an
outside service that collects wastes and recycle them. They will therefore be picking paper waste
and computer waste from the company and recycling them. The company has partnered with the
other small corporates to reach the volume required by Encog Company. This will happen to the
products that can be recycled.
The members of the meeting agreed that for non-recyclable products, they will be delivered to
the local municipality. The office complex will be used in the management of paper waste and
disposal.
Expected outcomes
The members agreed that after a period of the three months there will be an assessment of the
policy. The committee expected that the company will have reduced paper wastage. The
company will also be clean than before free from paper and electronic waste. Very many
programs should have been reduced to paperless work. An electronic program referred to as bi
annual electronics will be introduced to help in collecting the wasted computer electronics that
can still be used.
Assigned responsibilities.
Members agreed that the responsibilities assigned earlier will remain the same.

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Task three
THE NOTICE ON INFORMING THE EMPLOYEES ABOUT THE POLICY
R
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C
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C
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KEEP IT GREEN

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An email to the stakeholders informing them of the policy
Email to the stakeholder
From [e-mail]
To [e-mail]
Subject: Activities to be undertaken in the implementing of the policy.
Dear stakeholders, the company has developed a sustainability policy that will see the company
become paper waste. The policy that has been named keeping green which will see staff and
employees join towards keeping paper waste and recycling them. This is under the countries
environmental law. Guided by the new initiative of the policy of eco-friendly company.
The company has chosen a five made committee headed by the sustainable chairman Mr. Meyer.
The committee has come with defined activities that will enable the implementation of the keep
green policy. The keep green policy will be an initiative undertaken by all the company’s
employees and staff. Each employee will be provided with
The activities that the company will engage in to implement the policies are different. Some of
these activities include;
The company will provide a trash can for every employee to put paper waste that will be
collected at the end of every week to recycle them to the company.
The company will partner with the nearing company to supply waste to the recycling company
and supply the local municipal.
Putting up an electronic shop that will retail computer electronic waste from the company that
can still be used in other fields.

SUSTAINABILITY POLICY FOR ICT COMPANY 10
The company will partner with other companies to make enough paper waste to supply the
recycling company.
The company is planning to spend money in buying incentives and gifts for the staff that shall
have participated well in the implementation of the policy.
The company is therefore looking forward to receiving feedback from you as soon as possible,
regards.
Chairman,
Sustainability manager,
Peter Meyer.
Task four
Reduce wastage program for environmental policy
Reduce wastage

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The company will reduce paper waste in the office by providing the exact numbers of papers
required by employees daily. These will also be done when giving other stationeries in the
company. The companies will provide the trash cans for every employee to implement to reduce
wastage3.
Re use
The company is planning to re-use the wasted electronic products. The products will be used in
starting up the electronic shop. The shop will be used in making money that will be used in
purchasing the trash cans and purchasing incentives that will be used by the company to award
the best staff and employees4.
Recycle
The company is planning to recycle the products through the Ecnog company. The company will
be picking waste from our company and using it to create more papers for the company5. Since
our company cannot provide enough paper waste, the company will combine with two other
neighboring companies that are of like mind. Our company will therefore sign an agreement with
the three companies with the same agreement.
Presentation to all stakeholders.
Will the recycle benefit the company according to your opinion?
Is the company bound to gain anything from implementing this policy?
Is there any interference that might arise due to implementation of this keep green policy?
3 Bifulco, F., Tregua, M., Amitrano, C.C. and D'Auria, A., 2016. ICT and sustainability in smart cities
management. International Journal of Public Sector Management, 29(2), pp.132-147.
4 Chatfield, K., Iatridis, K., Stahl, B.C. and Paspallis, N., 2017. Innovating responsibly in ICT for ageing:
drivers, obstacles and implementation. Sustainability, 9(6), p.971.
5 Pyzdek, T. and Keller, P.A., 2014. The six sigma handbook(Vol. 4). New York: McGraw-Hill Education.

SUSTAINABILITY POLICY FOR ICT COMPANY 12
If there is something you would improve about the policy, what would it be?
What is the best and worst plan about the policy?
Plan of action for the improvement of the policy and resource efficiency.
Identify the opportunity. The company has realized the opportunity of supplying waste to the
re usage of the company paper and stationery waste6.
Develop a solution. The solution develop is to recycle the paper to reduce paper waste and make
the company clean. The company has also decided to recycle the product to manage the paper
waste. Selling the electronic used computers that can still be used for further usage7.
Implement the solution. The company is in the process of implementation and is consulting
various stakeholders before fully installing the procedure. The company has therefore come up
with the following plan to implement any challenges that might have been mentioned by the
stakeholders.
From the problems identified by both the stakeholders and staff of the company, the company
will develop the following improvement plan based on Kaizens policy.
Implement and be patient for perfection.
The program will be implemented and gain perfection slowly. No program gains perfection at
once, therefore the plan will be put through and receive perfection with time.
Correcting mistakes as soon as they are found.
6 Hernandez, V.L., 2017. Lean Six Sigma in a University Service Environment: Distinct Perspectives of
Lean Implementation in Brownfield and Greenfield Projects (Doctoral dissertation, The University of
Texas at San Antonio).
7 Voehl, F., Mignosa, C., Harrington, H.J. and Charron, R., 2016. The lean six sigma black belt handbook:
tools and methods for process acceleration. Productivity Press.

SUSTAINABILITY POLICY FOR ICT COMPANY 13
Any mistakes that might arise during the implementation will be addressed and changed
immediately. The change is done within the realization so that it doesn’t affect the end
realization of the policy8.
No substitution of money for thinking
The improvement will be more of creativity rather than use of capital. The company will
therefore use more creativity than monetary terms in implementing money into the
implementation and improvement of the policy.
Use of opinions
For any improvement opinions from both the stakeholders and the employees will be taken very
serious. The committee will also take opinions from the people who were not part of the
committee than the people who are at the committee. The conferences will therefore be
organized with the employees rather than the board and other stakeholders. The decisions must
be based on data and not opinions from different people. Although opinions might also be very
important.
Reduce use of excuses
Execution of the policy into the programs that can be managed well instead of finding within the
process excuses for not implementing the policy9.
An established track system record for using in planning for the
8 Mason, S.E., Nicolay, C.R. and Darzi, A., 2015. The use of Lean and Six Sigma methodologies in
surgery: A systematic review. The Surgeon, 13(2), pp.91-100.
9 Zokaei, K., Manikas, I. and Lovins, H., 2017. International Journal of Lean Six Sigma. Sigma, 8(3),
pp.377-386.

SUSTAINABILITY POLICY FOR ICT COMPANY 14
Item May Jun Jul Aug Sept Oct
Photocopier pages
Laser printer
Pages
MFD Pages
Total reams paper
Ream of paper
Cost of paper
Laser printer
Toners
Printer toner cost
Photocopier
toners
Photocopier toner
Costs
MFD Toners
MFD Toner Costs
Cost p.p. for
Servicing
Cost of servicing
Total print costs
Carbon dioxide
(CO2) emissions

SUSTAINABILITY POLICY FOR ICT COMPANY 15
(CO2-e)
emissions (kg )
Task five policy review
BCSoft has been purchasing remanufactured toner cartridges with great success.

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For the past 6 months, the company has purchased 220 remanufactured laser toner and inkjet
printer cartridges from their supplier Green Business Products.
 Cost savings range from 25% - 60% of the price of new cartridges.
 New cartridges typically cost $98-$158 each.
 The company also gets $5 credit for each recycled cartridge.
In terms of lighting, the company has replaced all 60W light bulbs with 13W 6400-kelvin high-
efficiency bulbs in the entire Administration building.
 A single 60W light bulb burns $5.96 worth of electricity per month. This is doubly the
case with down lights, which typically consume 50W - which equates to 200W in an
average four-light office, costing $0.03 per hour or $0.72 a day to run.
 On the other hand, a 13W 6400-kelvin high-efficiency bulb consumes just $0.03 per day
one-sixth the cost of incandescent10.
 There are 28 four-light offices in the Administration building, a library equivalent to four
offices, a kitchen and dining area approximately the same size as the library and eight
four-light toilets each.
 The company has also reduced paper waste to half the number.
10 Kamali, M. and Khodaparast, Z., 2015. Review on recent developments on pulp and paper mill
wastewater treatment. Ecotoxicology and Environmental Safety, 114, pp.326-342.

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 The company has also been able to sell several tones to the recycle company
 The company has been able to sell electronics to the retailer shop and have numerous
profits11.
Table showing the cost of products that have improved during the implementation of the
keeping green policy.
Item May June July Aug Sept Oct Total
Laser printer
Cartridges @
150 each
40 25 18 35 20 15 $ 22950
Ink printer
Cartridges @
100 each
10 5 5 7 10 10 $ 4700
Carbon dioxide
(CO2)
emissions (CO2-
e) emissions
(kg )
1000 600 550 700 500 400 3750
11 Kinnaman, T.C., 2017. The economics of residential solid waste management. Routledge.

SUSTAINABILITY POLICY FOR ICT COMPANY 18
Total cost of paper usage = 2100 reams used for 25 per case.
The total cost for paper is 2100*25 = 52500
The total cost used by the company for the past two months, very high.
Suggestions to reduce paper consumption cost
 Provide paper only when needed.
 Endorse non- paper use example sending emails instead of using papers.
 Improving proper involvement of stakeholder and employee on the use of paper waste.
 Improving more trash cans in the company.
 Collecting opinions from stakeholders on how to reduce the cost of paper usage and
waste.
 Modified procedures for how to reduce paper and printing wastage in the company.
 Purchase the recommended papers only.
 Use the entire team as part of the implementation team instead of one person in
supervising the paper plan.
 Create another committee that will focus on the reduction of paper and printing waste.
 Create more awareness to members of the company
 Introducing use of capital by purchasing more trash cans.

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 Stopping the partnership program and supplying Ecnog as single company without the
help of other companies.

SUSTAINABILITY POLICY FOR ICT COMPANY 20
References
Hilty, L. M., & Aebischer, B. (Eds.). (2015). ICT innovations for sustainability (Vol. 310).
Springer.
Cerri, D., & Terzi, S. (2016). Proposal of a toolset for the improvement of industrial systems’
lifecycle sustainability through the utilization of ICT technologies. Computers in Industry, 81,
47-54.
Bifulco, F., Tregua, M., Amitrano, C.C. and D'Auria, A., 2016. ICT and sustainability in smart
cities management. International Journal of Public Sector Management, 29(2), pp.132-1a47.
Chatfield, K., Iatridis, K., Stahl, B.C. and Paspallis, N., 2017. Innovating responsibly in ICT for
ageing: drivers, obstacles and implementation. Sustainability, 9(6), p.971.
Pyzdek, T. and Keller, P.A., 2014. The six sigma handbook(Vol. 4). New York: McGraw-Hill
Education.
Hernandez, V.L., 2017. Lean Six Sigma in a University Service Environment: Distinct
Perspectives of Lean Implementation in Brownfield and Greenfield Projects (Doctoral
dissertation, The University of Texas at San Antonio).
Voehl, F., Mignosa, C., Harrington, H.J. and Charron, R., 2016. The lean six sigma black belt
handbook: tools and methods for process acceleration. Productivity Press.
Mason, S.E., Nicolay, C.R. and Darzi, A., 2015. The use of Lean and Six Sigma methodologies
in surgery: A systematic review. The Surgeon, 13(2), pp.91-100.
Kinnaman, T.C., 2017. The economics of residential solid waste management. Routledge.

SUSTAINABILITY POLICY FOR ICT COMPANY 21
Kamali, M. and Khodaparast, Z., 2015. Review on recent developments on pulp and paper mill
wastewater treatment. Ecotoxicology and Environmental Safety, 114, pp.326-342.