Sustainable Policy Document for Organizations

This policy document provides a step-by-step guide for implementing sustainable practices in organizations, including identification of key stakeholders, strategies for continuous improvement, and policy modification.

Sustainable policy document

Table of Contents
Sustainable policy document.................................................................................................................1
Scope of sustainability policy:................................................................................................................3
Resources for Policy:.............................................................................................................................3
Key stakeholders:..................................................................................................................................3
Strategies:..............................................................................................................................................4
Recommendation:.................................................................................................................................4
Policy:....................................................................................................................................................4
Method of implementation:..................................................................................................................5
Policy communication to the stakeholders:...........................................................................................5
Promotion of workplace sustainable policy:......................................................................................5
Communication of outcomes to the stakeholders:............................................................................5
Policy implementation:..........................................................................................................................5
Methods for communication:............................................................................................................5
Strategies for continuous improvement:...........................................................................................6
Assignment of responsibilities:..........................................................................................................6
Review of policy:....................................................................................................................................7
Documentation of outcomes:............................................................................................................7
Investigation of success:....................................................................................................................7
Monitoring of records:......................................................................................................................7
Policy modification:...........................................................................................................................7

Scope of sustainability policy:
The policy will provide details and step by step guide for implementing the concept of
sustainable organization with proper identification of key stakeholders, stakeholder
communication, and scope for policy modification and strategies for continuous improvement
to the developed policy
Resources for Policy:
In order to develop policy information has been collected from various resources such
as environmental legislation act 2018, Australia's National Waste Policy, Environment
Protection and Biodiversity Conservation Act and documents of environment act for details
regarding energy standards and energy efficiency procedures
Key stakeholders:
Stakeholders Responsibilities
Green filed agriculture To execute planning for organic harvesting
and agriculture for producing coffee beans
Smart energy Redesigning the electric and electronics
equipment for less energy consumption
Modern engineering Inc. Smart waste management for waste due to
agriculture and production
Bio product corporation Develop plans such as availability, cost and
effectiveness for distributing bio degradable
products such as plates, strew and other
accessories across the retail units both
locally and internationally

Strategies:
Area of work Requirement Strategy
Raw material sourcing Less environmental
pollution
Organic farming
Energy efficiency Less energy consumption Energy efficient appliances
and not wasting electricity
when not required
Waste production less waste production and
smart waste decomposition
Producing energy from
waste and smart
decomposition
Retail unit management Environmental friendly
approach
Promoting eco-friendly
products across retail units
Recommendation:
 Organic farming is recommended as it is eco-friendly, however might require more
time for raw material production and will cost more. However it is effective solution
for sustainable practise
 Energy production from waste is a smart movement but requires complex
infrastructure and is costly
 Promoting bio degradable and eco-friendly materials across retail units is a smart ,
cheap and effective strategy to establish commitment of sustainable organization
Policy:
 Involving and identifying all the stakeholders while formulating policy
 Equal preference for social, economic and environmental improvement through policy

 Quarterly, monthly and yearly review and publication of report with proper
distribution to key stakeholders
 Measurement of performance in areas Raw material sourcing , Energy efficiency ,
Waste production , Retail unit management against set standards and identifying
scope and requirement for improvement
 Proper and clear communication of policy modification and improvement to all the
key stakeholders involved with the organization.
Method of implementation:
The method for implementing the policy will be subject to approval from all the
stakeholders including the internal senior management and the higher authorities of the
organization itself.
Policy communication to the stakeholders:
Promotion of workplace sustainable policy:
The work place sustainability will be promoted within the organization which
includes the expected and key stakeholders as well. Online and offline campaign, media and
print advertisement, monthly report publications specifying the progress , internal workshop
are some of the proposed methods for policy promotion
Communication of outcomes to the stakeholders:
The stakeholders involved in the policy making, will be informed about the policy
outcomes through electronic documentations through the officials mails and organizing
meeting with them in regular basis based on the requirement
Policy implementation:
Methods for communication:
 Electronic documentation for recording documents

 Official emails for sharing documents
Strategies for continuous improvement:
 Reviewing and improving tools and techniques for organic farming to maximise profit
and minimizing environment pollution. Gathering feedbacks from the farmers as well
to identify scope and requirements for improvement
 Replacing old electrical and electronics equipment with the latest ones for less energy
consumption. The existing appliances will also be reviewed in regular basis to
identify faults and remove those faults for better result
 Generation of energy form the waste will be only permitted if it is not polluting
environments in any means and if so the technique will be redesigned as well
Assignment of responsibilities:
Stakeholders Responsibilities
Green filed agriculture To record response , complaints of farmers
related to the organic farming
Smart energy To record response , complaints related to
energy consumption , distribution
throughout the organization
Modern engineering Inc. To record response , complaints regarding
waste generation , decomposition and
energy production
Bio product corporation To record response , complaints related to
availability , distribution of biodegradable
products across the retail units

Review of policy:
Documentation of outcomes:
The outcomes of the implemented policy will be documented in electronics
documentation format so that it is easier for all the concerned department to share feedback to
key personnel and stakeholders in minimum time possible
Investigation of success:
The success of the policy will be investigated as how far the outcomes has been met
against the set standards and stakeholder expectation and satisfaction
Monitoring of records:
An quarterly, monthly as well yearly internal and external review will be performed to
identify if each section of the policy is being properly executed and monitor the records for
identifying trends that requires remedial action
Policy modification:
The policy will be modified after the monitoring of the records through internal and
external review involving the responsible stakeholders