Stakeholder Engagement Plan for Sydney Airport's Third Runway Construction

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STAKEHOLDER ENGAGEMENT PLAN (SEP): MAIN REPORT
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Table of Contents
1. Introduction.......................................................................................................................................2
1.1. Project summary........................................................................................................................2
1.2. Objectives of SEP.......................................................................................................................4
2. Overview of stakeholder engagement...............................................................................................6
2.1. Meaning of stakeholder engagement........................................................................................6
2.2. Importance of SEP.....................................................................................................................6
2.3. Key principles of stakeholder engagement..............................................................................7
2.4. Factors to consider when preparing for stakeholder engagement.........................................9
3. Stakeholder identification and analysis.........................................................................................10
3.1. Stakeholder Identification.......................................................................................................10
3.1.1. Client.................................................................................................................................10
3.1.2. Project Board.....................................................................................................................11
3.1.3. Lead consultant..................................................................................................................11
3.1.4. Employees.........................................................................................................................11
3.1.5. Government officials.........................................................................................................11
3.1.6. Contractors and subcontractors..........................................................................................12
3.1.7. Suppliers............................................................................................................................12
3.1.8. Impacted communities.......................................................................................................13
3.1.9. Interest groups...................................................................................................................13
3.1.10. Vulnerable groups..............................................................................................................13
3.1.11. Media.................................................................................................................................14
3.1.12. Public.................................................................................................................................14
3.2. Stakeholder Analysis...............................................................................................................14
4. Stakeholder engagement strategy...................................................................................................15
4.1. Stakeholder engagement stages..............................................................................................15
4.1.1. Baseline engagement stage..............................................................................................16
4.1.2. Disclosure and consultation stage...................................................................................16
4.1.3. Continuous engagement stage.........................................................................................16
4.2. Sources of Information............................................................................................................16
4.3. Communication Methods........................................................................................................17
5. Grievance management...................................................................................................................17
6. Implementation of the SEP.............................................................................................................19

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7. Monitoring, evaluation and reporting of SEP implementation....................................................20
7.1. Monitoring and Evaluation.....................................................................................................20
7.2. Reporting..................................................................................................................................21
7.2.1. Monthly Reports..............................................................................................................21
7.2.2. Annual Reports................................................................................................................21
8. Conclusion........................................................................................................................................22
References................................................................................................................................................23

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1. Introduction
1.1. Project summary
Sydney (Kingsford Smith) Airport is the biggest airport in Australia, accounting for
nearly 40% of the country’s domestic and international air services. The number of airlines and
passengers using the airport has been increasing gradually over the years and the need to
construct a third runway is inevitable. Construction of a third (parallel) runway at the airport will
definitely create more employment opportunities and spur economic growth in the region. Upon
completion, the project will inject billions of dollars into the Australian economy annually and
create tens of thousands of jobs in the region. This project is an expansion of the existing airport
and therefore it will have numerous impacts on the operations of the airport, nearby businesses
and local communities. The airport already has two runways: the north-south runway (3,962 m
long) and the east-west runway (2,530 m long). According to the design of the project, about 170
hectares of Botany Bay will have to be reclaimed using an estimated 15 x 106 m3 of sand that will
be dredged from the bay. A 7km vertical wall will also be constructed using precast concrete
panels and reinforced earth to retain the sand filling. Therefore this project will have significant
environmental impacts and specific environmental impact assessment (EIA) processes should be
satisfactorily completed. The decision to construct the third runway on reclaimed land from
Botany Bay was made because of the airport’s proximity to Sydney city and also the degree of
existing development in the surrounding areas. The third (parallel) runway is 2,438 m long.
Figure 1 below shows the location of the proposed third runway at Sydney (Kingsford Smith)
Airport

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Figure 1: Location of proposed third (parallel) runway at Sydney (Kingsford Smith) Airport
Since the announcement of this project, there have been mixed reactions about its
feasibility, social, economic and environmental impacts. The company that has been awarded the
contract to execute this project (referred in this report as “Company”) has given stakeholders
involved in the project an opportunity to raise their issues. This stakeholder engagement plan
(SEP) will help the Company to facilitate and manage engagement with stakeholders through
various phases of the project’s life cycle, starting from conceptualization through to construction
and operation.
1.2. Objectives of SEP
The main goal of this SEP is to facilitate and improve decision making processes and
create an understanding atmosphere where all stakeholders involved or affected by the project

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can voice their concerns and opinions freely. The SEP is a very essential tool for facilitating and
managing communication between the Company and project stakeholders. The document will be
updated as the project progresses.
The main objectives of this SEP are:
 Provide stakeholder engagement guidance that meets the standards and requirements of
international best practice.
 Identify stakeholders that will influence or be affected by the project and its associated
activities.
 Identify the best structures and approaches of disseminating project information, and
facilitate accessible, transparent, regular and proper consultation with stakeholders.
 Develop an appropriate stakeholder engagement procedure that enables the stakeholders
to influence the project positively.
 Guide the Company to create strong, beneficial, respectful and long-lasting relationships
with all stakeholders.
 Define roles and responsibilities of all stakeholders.
 Develop proper grievance mechanisms.
 Define the resources, roles and responsibilities needed for effective implementation of the
SEP.
 Define monitoring and reporting measures for ensuring effective implementation of the
SEP.