System Analysis and Design for ABC University Enrolment System

Running head: SYSTEM ANALYSIS AND DESIGN
System Analysis and Design
Name of the Student
Name of the University
Author Note

SYSTEM ANALYSIS AND DESIGN
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Table of Contents
Introduction......................................................................................................................................2
Stakeholders.....................................................................................................................................2
Actors...............................................................................................................................................4
Student.........................................................................................................................................4
Student Enrolment Officer...........................................................................................................4
Program Director.........................................................................................................................4
Timetabling Officer.....................................................................................................................5
Functional Requirements.................................................................................................................5
Non-Functional Requirements.........................................................................................................6
Use Case Diagram...........................................................................................................................7
Use Case Description.......................................................................................................................9
Conclusion.....................................................................................................................................10
References......................................................................................................................................11

SYSTEM ANALYSIS AND DESIGN
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Introduction
An information system is a system or software that improves the user interaction to
support any organization or business process. The enrolments system can be categorized as an
information system (Dworatschek, 2018). The Information system development can be
developed using the SDLC (System Development Life Cycle) methods. It helps in analysing the
system requirements which will lead to the business objectives and goals. However, the system
can have multiple goals and which can be divided into the objectives. Objectives of the system
can be derived from the functions and requirements (Malakooti, 2013). ABC University was
founded in Sydney in 2013 and recently the growth in the student numbers have caused its
directors to introduces an enrolment system for the students. The student can enrol for their
semester by selecting the course and subjects in the system with the help of their Program
directors, Enrolment officers and Timetabling officers. Currently the university has more than
50000 students across four campuses. The newly proposed system is supposed to replace the
current manual system. This report intends to discuss about the ABC University enrolment
system along with the identification of the stakeholders and actors of the system. It is also
discussed here that what will be functional and non-functional requirements of the system. In the
later sections of the report use-case modelling and description is also described.
Stakeholders
An individual or group of individuals who are directly and indirectly associated with the
project referred as stakeholders. In the current scenario of ABC university Enrolment system, the
stakeholders of the project can be categorised into two types: Internal and External stakeholders
(Kuzu, Gökbel & Güleş 2013). Generally, the internal stakeholders are directly involved in the
project for example the managers, teams, organization etc. Whereas an External stakeholder is
someone who is indirectly associated with the project for example the users of the system or
software which will be the end result of the project (Turker & Altuntas 2013). In ABCU, the
following stakeholders can be identified:
 Program Directors: The Program directors can log into the system and he have the
responsibility of check the status of the requisite subjects and available subjects

SYSTEM ANALYSIS AND DESIGN
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according to the relevant courses. It is also the responsibility of the Program Director to
prepare and provide a descriptor of the status report.
 Pro Vice Chancellor: The Pro Vice chancellor of ABCU is responsible for learning and
teaching in the university and providing an online student enrolment system. The email
reminders for the enrolment of the student is also done by the system.
 Enrolment Officer: The Student Enrolment officers are supposed to create, edit and
remove the subjects as well as the courses according to the student’s study load,
payments and availability of the course and subjects. The core subjects and electives
subjects are also the part of the management. The report generated by the Program
directors can be customized by the Enrolment officers and add some statistical data about
the no of stdents taken admission in a particular subject or course.
 Timetabling Officer: The Timetabling officers have the responsibility of assigning the
timetable for each class according to the students, subject and relevant course. A subject
can have multiple classes in the university. He can create, add or remove the time
schedule for any classes for an individual courses.
 Students: Students can log into their accounts and view the available courses and
subjects they want to enrol in. A study load approval is analysed by the Enrolment officer
then the students are allowed to choose the number of subjects. Students can pay their
tuition fees through a secured payment portal in the system. The student’s numbers in any
university create impacts on a business level of these type of organizations.
 ABCU: The ABC University is the main stakeholder in the current project as it provides
an online enrolment system to the students. The University is an educational organization
and it has opened three new campuses over Australia. The main shares and stakeholder is
the university and the increment in the job demands causing the more number of
admissions in the university.
 Other Staffs of ABCU: The remaining staff members like teachers, management etc. are
also participating in the improvement of the system directly. The management has been
successfully identifying the job demands in the market and providing the infrastructure
for the increasing capacity.