System ANALYSIS AND DESIGN INTRODUCTION FOR YOU CAN Fit IN
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Added on 2021-01-02
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9 Table of duration of each task.9 Gantt chart made in MS project software 10 Critical path of the project 10 10 ACTIVITY In manager 4 10 Risk associated with the project 10 Anticipated benefits of the new proposed system 11 Expected cost of new system 11 Cost-benefit analysis (CBA) techniques 12 Functions of the new proposed system 13 ACTIVITY 5 13 Fact finding techniques13 Identifying staff members 14 Interview questions 15 Recommendations for fact-finding approaches 15 ACTIVITY 6 16 Main functions needed to be handled by
System ANALYSIS AND DESIGN INTRODUCTION FOR YOU CAN Fit IN
Added on 2021-01-02
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SYSTEM ANALYSIS ANDDESIGN
Table of ContentsINTRODUCTION...........................................................................................................................4ACTIVITY 1....................................................................................................................................4Summary of “You Can Fit In” business .....................................................................................4Organisation chart ......................................................................................................................5Proposed functionality of new information system ...................................................................6ACTIVITY 2....................................................................................................................................7Functions that the new system might fulfil.................................................................................7System Vision Document............................................................................................................8ACTIVITY 3....................................................................................................................................9Table of tasks included their dependencies and predecessors.....................................................9Table of duration of each task.....................................................................................................9Gantt chart made in MS project software................................................................................10Critical path of the project.........................................................................................................10........................................................................................................................................................10ACTIVITY 4..................................................................................................................................10Risk associated with the project ...............................................................................................10Anticipated benefits of the new proposed system ....................................................................11Expected cost of new system ...................................................................................................11Cost-benefit analysis (CBA) techniques ..................................................................................12Interpretations and assumptions ...............................................................................................12Analysis of proposed system as a business case ......................................................................13ACTIVITY 5..................................................................................................................................13Fact finding techniques ............................................................................................................13Identifying staff members ........................................................................................................14Interview questions ..................................................................................................................15Recommendations for fact-finding approaches .......................................................................15ACTIVITY 6..................................................................................................................................16Main functions needed to be handled by new system...............................................................16Roles that will be interacting with the system..........................................................................16
Use Case diagram and descriptions...........................................................................................16ACTIVITY 7..................................................................................................................................22Duplications and Inconsistencies..............................................................................................22ER Diagram...............................................................................................................................22Design Tables............................................................................................................................23Sample Data..............................................................................................................................24ACTIVITY 8..................................................................................................................................26Sequence diagram.....................................................................................................................26Commercial Software package.................................................................................................26Options......................................................................................................................................27CONCLUSION ............................................................................................................................27RECOMMENDATION.................................................................................................................28REFERENCES..............................................................................................................................29APPENDIX ...................................................................................................................................32Interview plan ...........................................................................................................................32
INTRODUCTIONSystem analysis and design is defined as the method of implementing a new system formeeting the specific organisational needs. Interpretation of facts, risk assessments and evaluationof system elements are the essential phases in design and analysis process of system. Withexpansion of business it becomes vital to integrate the business information system with the newobjectives and operational activities (Dennis, Wixom and Tegarden, 2015). The ineffectivesystem design can lead to dis-satisfactory performance outputs in business. Thus beforeimplementing any new system organisations pay great attention to identify their business needs,risk failures and cost analysis of the new system solution.The report will analyse the system design for the case example of “You Can Fit In”which is planning to develop a new information system for its new fitness super-centre in GoldCoast. The document will discuss the system vision document for specifying the features of newsystem. It will also analyse the benefits, possible risks and cost evaluation of the system alongwith project management tools. The study will discuss the facts finding techniques so that systemrequirements can be analysed in a better manner and more suitable system design solutions canbe provided. Further to give detailed understanding of the new system for the organisation ERDdiagrams, case diagrams and comparison of different commercial packages will also be providedin the report. ACTIVITY 1Summary of “You Can Fit In” business “You Can Fit In” organisation is providing fitness related services and operates numberof fitness centres. These centres are effectively and successfully managed by the organisationand provides different services such as personal fitness training, gym, yoga, aerobics and otherhealthy lifestyle related activities. Some fitness centres also include swimming pools and childcare services. The routine operations of management and data management are executed by theinformation system of “You Can Fit In”. The organisation is planning to open up a huge fitness centre which will be the super-centre of all of the existing fitness branches. The main business objective of “You Can Fit In” isto provide all health and physique maintaining services under one roof. Thus along with theservices of physical exercises organisation also explore its services to activities such as store for
nutritional and sports accessories, child fitness programmes and swimming services for therefreshment of its single visit customers along with its membership customers ( Rantzer, 2015 ). Organisation chart The organisation chart of “You Can Fit In” is provided below. All the fitness clubsmanaged by the organisation follow this operational hierarchy. The operations of business areregulated by three managers namely finance manager, operational and marketing manager whoreports to CEO. Since the front office staff at the clubs receive payments from clients andcommunicate with them for service delivery and improvement the human resource and customerexperience team are also included in control of finance manager. The operational manager of the business manages the quality of operations. It is assured by themanager that according to the membership customers are provided necessary services andsupport. The special services such as health food and sports shop are also managed by the specialservice management teams. The marketing manager in the organisation chart ensures that properimprovement and promotional strategies are used by every fitness centre or “You Can Fit In”.The efficiency of each of the business unit of the organisation are controlled and managed byIllustration 1: Organisational chart of “You Can Fit In”
marketing manager. Different vendors who supply the materials and services for the functionalactivities of the fitness centres are also managed by marketing managers. Proposed functionality of new information system Currently the organisation is using OnAllAccounts for managing its finance related datawhile the records are managed by using word and other file processing systems. However theserecords are not accessible via internet and thus each of the fitness centre has separate accountingsoftware ( Sarmah and Mallick, 2015 ). One of the best functional feature of the new informationsystem is that it will provide web access to records. Thus it will become possible for theorganisation to access and share the information of its other fitness centres. The new super-centreof company is also introducing more options for the one time visitors like tourists. Thus there is need of information system with high storage capacity with more securefeatures. The new propose system will give a complete information package in which there willbe no need to maintain separate word files or spreadsheets for every activity or services (Wasson,2015). The entire functional activities of the company can be managed by the new informationsystem. For instance in the new system there will be different options for services related to basicmembers, full members. It will make it easy for the staff members to manage the details of everyoperation related to customer management, stock and maintenance as well as availability ofservices.ACTIVITY 2Functions that the new system might fulfilThere are various functions that the “You Can Fit In” system might fulfil are:The new system will be needing to manage All the accounts of the fitness centre in such away that all the finance related data is stored accurately and all the other records aremanaged and stored by using word and other file processing systems. It should beefficient and should have a facility of sharing all the account related information with allthe other centres ( Rega and Lenci, 2015 ).New system might fulfil the requirement for managing all the classes, their members andtimings. This will help the instructors to manage their members according to their classes.It might also fulfil the requirement to manage details of their staff members includingtheir fitness trainers and all the members whether they are of full or limited time
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