System Analysis & Design Report: Homes School - HS2011 T1 2018

This report provides a comprehensive system analysis for Homes School, a private school aiming to implement an information technology system to manage administrative and financial tasks. It details the functional and non-functional requirements for the proposed system, addressing the need for automation due to increasing workload. The report includes a use case diagram illustrating interactions between actors like the Executive Director, Principal, teachers, and administrative staff. Two complex use cases, bus transportation and time sheet management, are elaborated with activity diagrams. The analysis covers aspects like user authentication, data security, student data management, and dietary chart maintenance, ensuring an efficient and secure IT solution for Homes School.

Running head: SYSTEM ANALYSIS FOR HOMES SCHOOL
System Analysis for Homes School
Name of Student-
Name of University-
Author’s Note-

1SYSTEM ANALYSIS FOR HOMES SCHOOL
Executive Summary
This report elaborates the information technology system of Homes School. As the
system was not automated, the employees and the teachers faced difficulty in maintaining the
system of Homes School. As after implementing the service of after care for the students of
Homes School as well as students of other schools as well, maintaining the data has become very
difficult. This report consists of the functional as well as non-functional requirements that are
needed for Homes School to introduce the information technology in the system. This report also
has a use case diagram for the Homes School. Two most important and complex use case are
elaborated along their activity diagrams respectively.

2SYSTEM ANALYSIS FOR HOMES SCHOOL
Table of Contents
Introduction..........................................................................................................................2
FURPS Requirement...........................................................................................................3
Use Case Diagram...............................................................................................................5
Use Case Descriptions.........................................................................................................6
Activity Diagram...............................................................................................................11
Bibliography......................................................................................................................13

3SYSTEM ANALYSIS FOR HOMES SCHOOL
Introduction
The Homes School is private school in Midwest United States providing service of
preschool for 20 years. The school offers education to preschool students and also offers
education up to primary level. But, recently the management team of Homes School has decided
to provide as service of after school care to the students who wants to stay in the school after the
school timing. It has also decided that the after care service will not only provided to the students
of Homes school, but others school students in that local area can also get benefit from the
service provided by Homes. So, the management team of Homes School has decided to
implement an information technology system in the present working system of the education.
Homes wants to implement IT solution in its system. All the administrative as well as the
financial works should be handled by computer systems that are to be implemented in the
system. With the increasing workload of maintaining the students in after-care have lead their
staffs and employees to increase their workload as well. So, to reduce those extra workloads, the
management has decided to implement IT solution in the system. The Homes School is a small
organization and is not capable of employing a new set of administrative personnel as well as
new staffs in the system. The demand for after care in Homes is increasing day by day making
the teachers impossible to maintain all the work properly.
The information system that is proposed by the Homes School add ups the computer
hardware as well as computer software with employees of the system, processes of the system, as
well as data that is involved with the Homes School. Summing up all the system of information
technology leads to makes the system automated as well as more efficient. With the
implementation of information system, the workload of the teachers will become less and they
can only concentrate on teaching the students. The details for the information are given below.

4SYSTEM ANALYSIS FOR HOMES SCHOOL
FURPS Requirement
Functional Requirements
FR-SLNO Explanation
FR-1 Needs many system to maintain all the works involved in the Homes
School.
FR-2 There should be buss available for providing transportation service to
the students.
FR-3 All the employees should have a user id as well as a password for
logging in the system.
FR-4 The security of the system should be provided
FR-5 The students are able to download their assignments from the online
website of the school
FR-6 The details of the students are to be stored in a database securely.
FR-7 The time sheets that are made for extra time for the aftercare students
are also to be send to the Vice-Principle by online system.
FR-8 The director will have accessibility for modifying the details of the
student in the student database.
FR-9 A special diet chart should be uploaded on the network so that it can be
followed everyday even when the Vice-Principle is not present.

5SYSTEM ANALYSIS FOR HOMES SCHOOL
Non-Functional Requirements
NFR-SLNO Explanation
NFR-1 The data of the students are to be always available on the system.
NFR-2 All the authorized employees can access the data and the details of the
students when they need.
NFR-3 A dietary chart for the students of after care is to be uploaded on the
network.
NFR-4 The entry time as well as the exit time of the pre-registered students are
to be noted on a previously made application for calculating the exact
amount of money.
NFR-5 Proper security about the system is to ensure by the information
technology developer s that data breach does not take place.
NFR-6 No other unauthorized user should access the system of Homes School.
NFR-7 There should be proper used id and proper password for the authorized
users.
NFR-8 The cloud that the Homes School should use should be a secured one
because the data of the students are very important to the organization.
NFR-9 The data that are available on the system should be accurate and the
system should work fast.

6SYSTEM ANALYSIS FOR HOMES SCHOOL
Use Case Diagram
Figure 1: Use Case for Homes School
(Source: Created by Author)

7SYSTEM ANALYSIS FOR HOMES SCHOOL
Use Case Descriptions
The diagram stated above shows the use case diagram of the Homes School, which is a
private school in United States. There are many actors who are involved with the system. The
main actors who are involved with the use case are Executive Director, Principle, Vice-Principle,
Administrative Assistant, Full-Time Teachers, as well as Part-Time Teachers.
The uses cases that are involved with actors of Homes School are listed below.
Executive Director- The Executive Director administers all the activities that are involved
with the school. Give support to the educational staff and manages the Financial, Payroll, as well
as Human Resource Function in the system. The director also prepares the report for all the
functions in the system of the school.
The principle handles all the academic as well as curriculum issues in the system of the
school and looks at the fact that all the standards of federal as well as state education are
fulfilled. The admission decision of the students are also managed by principle of the school.
The transportation schedule of bus is also coordinated by the Principle. This one of the complex
use cases among all the use case in the use case of Homes School. The principle even takes
substitute classes if the teachers are not present.
There are also many activities that the Vic-Principle manages. The Vice-Principle is
responsible for after-care program. The Vice-Principle looks at the Drop in facility to the student
after-care. There is school calendar that is maintained by Vice-Principle and also prepares
handouts for the school. The Vice-Principle usually communicates with the parents regarding
their child and manages the diet of the students. The Vice-Principle also needs to arrange
summer programs and summer camps.

8SYSTEM ANALYSIS FOR HOMES SCHOOL
There is an administrative assistant in the system of Homes school who is responsible to
look after the fees and bill payment of the school. All the monetary transactions are done by the
administrative assistant. From submission of fees to bills for tuition or after-care students are all
maintained by the administrative official. The records of the students are also managed by
administrative assistant.
There are two types of teacher associated with the Homes University. One is full-time
teachers and the other is part-time after care teachers. The full time teachers are assisted by
teacher aids who helps them to deal the students. The full time teachers helps to keep the
attendance of the students from kindergarten to 6th grade standard. All the records are kept in a
student file.
The part-time after care teachers are assisted by part-time assistants who are assigned
with the program. The total number of students who are pre-registered determines the total
number of assistants. The time sheets for the part-time assistants are basically managed by after-
care teachers. The total number of hours that the pre-registered students spent in after-care
program are also calculated by the after-care teachers. This task is an extremely complex as this
needs many calculation and shift time is to be noted daily.
The two complex use cases among all the use cases in the diagram is bus transportation
system and maintaining the time sheets by the part-time after care teachers.
The bus transportation is a complex activity for the principle to maintain as all the
students may not maintain the same time for after care facility. The explanation of the use case is
given below in the template.

9SYSTEM ANALYSIS FOR HOMES SCHOOL
Actor: The actor associated with the bus transportation Use case is the
Principle of the school.
Description: The bus transportation is to be conducted by the Principle of the
school. She needs to arrange the facility of bus to all the students in
the local area. The principle must contact the local company who
can provide bus for the school. She also takes the responsibility to
drop some students by district buses of local public school and she
also co-ordinates with transportation department of the district.
Pre-conditions: Before the transportation, the Principle has to look at the factor that
the bus arrives the school gate in time. The bus company is to be
contracted for hiring bus for transportation for the student in local
area. The Principle should look at the fact that there is available
district busses for some of the aftercare students. Before
implementing the bus service for the school, the Principle has to
take permission of the transportation department of the district.
Post-conditions: The Principle should ensure that the bus driver and the conductor is
trustable for taking the students home safely. The students must
reach home safely and that is ti be looked by the Principle of the
school. The students should contact the Principle by and alert that
he has reached home safely.
Priority: This use case has the highest priority as dropping the students

10SYSTEM ANALYSIS FOR HOMES SCHOOL
safely to their home is the most priority of the school.
Frequency of Use: Used every when the school is opened.
Special Requirements: On special requirement, the students of aftercare are also given
district buses of local public school for reaching home.
Notes and Issues: There may be issues in traffic for reaching home. There may be
issue that the bus comes late for taking the students from school.
Another issue may rise if the students does not come on time to
board the bus.
The next use case that is complex in the system making the time sheets for the pre-
registered students in after care school of Holmes. The explanation of the use case is shown
below.
Actor: The actor who is involved in maintaining the time sheets for the
pre-registered students is the part time teachers of after care.
Description: This use case deals with the time sheets that are made by the part
time teachers associated with the system of the school. If the pre-
registered students stays in the after care for more time, that
particular time is to be noted by that teacher for calculating the
extra price and then submit the calculated sheet to the Vice –
Principle in every two week gap. This is done mainly to make the

11SYSTEM ANALYSIS FOR HOMES SCHOOL
bill that is to be given to the parents for making the extra payment.
Pre-conditions: The pre-condition that is involved with this system is noting the
extra time that the students spends in the after care center. This is
to be noted by the teacher associated with the after care. Every day,
the teacher has to know the shift time for the students and at the
time of leaving the time is to be noted by the part-time teacher.
Post-conditions: The post conditions that are to be followed after this activity is
calculating of time exactly the student is staying and keep a record
of all such time in a sheet for two weeks. After two weeks, the
teachers are to submit them to the Vice-Principle for making the
bill for the parents of such students.
Priority: This time making sheets that are used in this use case gets the
second priority as because without the extra time calculation, the
school cannot charge the parents for extra cost and thus will make
a loss.
Frequency of Use: Used when a particular student stays in the after care center after
his shift timing. It may not be used every day for all students.
Special Requirements: Time sheets are to be calculated on excel sheets and the part-time
teachers must know how to work with the excel sheets and how to
calculate the time accordingly with the previous time schedule.
Notes and Issues: The calculation must be exact as wrong calculation may lead to