School for Life: System Design, Stakeholder Analysis, and UML Report

This report provides a comprehensive system design analysis for the 'School for Life'. It begins with an overview of stakeholders, categorizing them into internal and external groups (staff, alumni, head of college, and fundraising offices), and detailing their roles and perspectives. User stories are presented to capture the needs of different stakeholders, such as school staff, the head of the school, fundraising officers, and alumni, focusing on improvements in fundraising and alumni management. A questionnaire is designed for the IT department to gather information on infrastructure requirements and assess the benefits of a new computerized system. Furthermore, the report explores UML modeling tools, specifically draw.io and Visio, comparing their features, costs, and suitability for different business sizes, with a focus on their application within the Google apps and Office 365 environments. The report concludes with an activity diagram illustrating a process flow, and a comprehensive list of references supporting the analysis.

System designs of Schools for Life
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Stakeholders
The stakeholders are considered to be the primary source of getting information for addressing the
system requirements. All those people who are totally affected by any changes in the best interest of
their associations are termed as stakeholders for that association. The group of the system can be
small, medium or large based on the scope and the nature of the system. All these groups of
stakeholders are associated to the system in different ways and each of these groups has different
perspective and definition of the system according to their interactions (Galliers and Leidner 2014).
For example, in case of an accounting system for the public traded corporation, the associated
stakeholders are the accountants, bookkeepers, managers, executives, suppliers, customers,
investors, auditors, SEC and the IRS. Before assigning to the stakeholder groups, the analyst
belonging to the corporation analyses the various people who have close similarity and places them
according to their similar fields. Stakeholders are classified into the internal and the external which
can be further divided into the executives and the operational stakeholders.
The major stakeholders in the School for Life are the staffs, alumni, head of the college and the fund
raising offices. The staffs are responsible for making personalised letters using a word processing
tool and a personal database. They are also responsible for personally adding the alumni
information. Alumni are the former pupils who receives donation from the school. The college head
is the most significant and important person who manages each and every operations of the school.
The staffs are the internal stakeholders belonging to the operational level because they are
responsible for the works in the school. The alumni are the external stakeholders of the executive
level as they will get the donations from the school. The head of the school are the internal
stakeholders of the executive level because all the managing decisions are taken by them. Lastly, the
fund raising offices are the external stakeholders to the operational level as they request for
donations but are not completely associated with the task.

Figure 1: Stakeholder diagram
(Source: Created by the author)
User Stories
“As a school staff, I want to ensure that the personalized letters are successfully made so that the
fund raising opportunities can be successfully carried”.
“As the head of the school, I want to ensure that the IT department gets a new computerized way of
operations for successfully making a computerized alumni system”.
“As a fund-raising officer, I want to ensure the continuity of the donation processes, so that a
donation can be given to the alumni members”.
“As an alumnus, I want to see the changes in the school in every six months so that all the
celebrations can be effectively made”.
Questionnaire
This questionnaire is to be sent to the IT department regarding some questions that are to be
addressed.
The main purpose of this questionnaire is to get information regarding the infrastructure to be
developed.
Part 1: Answer these questions based on the new information system.
1. What type of services will be given?
2. How the computerized process will work?
3. What will the new system will do?
4. How will the staff get benefits from this?
5. How will this be a time reducing technology?
6. What are the major changes and the requirements that will be done?
Part 2: Circle the appropriate response based on how strongly you agree or disagree.
Questions Strongly agree Strongly disagree
It would help me to do my
job in a better way
1 2 3 4 5 6 7
I could do better if the
services are computerized
1 2 3 4 5 6 7
The computer response
time is very low
1 2 3 4 5 6 7
I will be able to provide
better services to the
School
1 2 3 4 5 6 7
The new system is 1 2 3 4 5 6 7

successfully integrated in
the existing infrastructure
Part 3: Please explain your opinion:
UML Modelling Tools
The UML (Unified Modelling Language) is used to create architectures and designs in a both
behavioural and structural way. There are two modelling tools that will be used for addressing to the
requirements of the Google apps and the one drive apps. The draw.io will be used for working with
the Google apps and the Visio software will be used with Office 365 apps.
Draw.io Visio
The cost of this for 10 users is 10$ paid annually The cost of this tool is 99$ for one user paid for
only one time
The main features of this tool are the Google
drive integrations, Google Security bound and
drag and drop functions available
The main features are auto connect
functionality, great brainstorming diagrams and
development of business process diagrams
For looking at the value for money, this seems
to be a more viable choice than the other
For looking at the value for money, this seems
to be a less viable choice than draw.io
Best Tool
The use of draw.io can be used by freelancers and small businesses whereas the Visio tool can be
used by mid-size business and the small businesses. Both of them are not fit for large enterprises
which can only be done by using the Adobe Illustrator tool.

Activity Diagram
Figure 2: Activity diagram
(Source: Created by the author)

References
Bonham-Carter, G.F, 2014. Geographic information systems for geoscientists: modelling with
GIS (Vol. 13), Elsevier.
Galliers, R,D, and Leidner, D,E, eds, 2014. Strategic information management: challenges and
strategies in managing information systems. Routledge.
Jones, C, B, 2014. Geographical information systems and computer cartography. Routledge.
Laudon, K,C, and Laudon, J,P, 2013. Management Information Systems 13e.
Pearlson, K,E, Saunders, C,S and Galletta, D,F, 2016. Managing and Using Information Systems,
Binder Ready Version: A Strategic Approach. John Wiley & Sons.
Peppard, J, and Ward, J, 2016, The strategic management of information systems: Building a digital
strategy, John Wiley & Sons.
Stair, R and Reynolds, G, 2013. Principles of information systems. Cengage Learning.
Venkatesh, V, Brown, S,A, and Bala, H, 2013. Bridging the qualitative-quantitative divide: Guidelines
for conducting mixed methods research in information systems. MIS quarterly, 37(1).