System Recommendations for Maryland Technology Consultants, Inc.
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This report provides system recommendations for Maryland Technology Consultants, Inc. to improve their hiring process using EZ-ATS systems. The report discusses cloud-based service models, system justification, implementation areas, and benefits of using SaaS.
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Running Head: SYSTEM RECOMMENDATIONS Maryland Technology Consultants, Inc. SYSTEM RECOMMENDATIONS Nam of the Student: Name of the University: Author Note:
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1SYSTEM RECOMMENDATIONS Abstract With the evolution of technology current working processes of the business models are also evolving. New business models has been also introduced to the market. Some examples of the evolving business models are the e-commerce. Internet plays an important role in this evolving market. The processes are being automatized and using the internet many service providers are trying to deliver high quality service to their clients. Maryland Technology Consultants, Inc. which is also a consultancy service that attempt to provide high quality services to the customers. Using the technology in an effective way to improve the services provided by them is their main goal. Using the technology the company can improve the functions of the organization, the overall management of the organization. In this report, some recommendations of the system that will be used by the company is discussed. The company will be using theEZ-ATSsystems for their hiring process. In conclusion, the system was analysed well and the recommendations were made according to that.
2SYSTEM RECOMMENDATIONS Table ofContents Introduction......................................................................................................................................3 Cloud based service models.............................................................................................................3 VI. System recommendation...........................................................................................................4 A. System Justification................................................................................................................4 B. Implementation areas..............................................................................................................5 Conclusion.......................................................................................................................................6 References........................................................................................................................................7
3SYSTEM RECOMMENDATIONS Introduction Technology in today’s world has great importance. The role of technology in building a business is immense. Technology provides innovation in order to increase the responsiveness of an organization and provides effective and efficient solutions regarding the business processes (Obeidat et al., 2015). The Maryland Technology Consultants, Inc. is an IT firm that mostly consults clients using IT methodologies so that the customers can be benefited. The customer base ranges from small to mid-sized businesses and also includes non-profit organizations and different levels of government agencies. For the hiring process the company is planning to implement a SaaS (Software as a service) software, named asEZ-ATS systems. This software will help to automate the hiring process (Wu, Straub & Liang, 2015). The system is analyzed and the requirements were provided in this report. In conclusion, the overview of the current system and the processes of the company are provided and the benefits of using SaaS is produced in this report. Cloud based service models The cloud based service models are categorized into three major types. The first one is the IaaS also known as Infrastructure as a service model, which is provided by a vendor to the clients that gives access to a cloud based storage to the clients depending on the subscription or the cloud services that provides pay-as-you-go access. These services also provide networking and servers related help and this is implemented in the cloud (Manvi & Shyam, 2014). Some examples of the IaaS model are the Amazon AWS (Amazon Web services), Microsoft Azure and Google Compute Engine (GCE). The other model is the PaaS, which stands for Platform as a service. These services are provided by a service provider which offers the access to a cloud
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4SYSTEM RECOMMENDATIONS based setting, using which the users can build and distribute applications. In this type of service the hardware and the software are provided over the internet (Verba et al., 2017). Some examples of the PaaS can be the Apache Stratos, AWS Elastic Beanstalk and Magneto Commerce cloud. In this report, only the SaaS implementation is used. These type of services are very effective as it provides the whole software over the internet, in exchange of a monthly subscription. The users can access the software using the web or then API provided by the vendor. EZ-ATS is also a SaaS service that is used to deliver high performance in the hiring process of an organization (Tsai, Bai & Huang, 2014). VI. System recommendation A. System Justification The aim of the Maryland Technology Consultants, Inc. is to make the hiring process faster and effective with some automation. The implementation of the EZ-ATS will improve the hiring process. The software will provide the tracking of the applications(Dmour et al., 2015). The implementation of the service is also very easy and the use of the software is very user friendly. Application tracking will help the company to choose better among the applicants(Laumer, Maier & Eckhardt, 2015). There are customizations available during the implementation. A dedicated manager account is also provided with the software. Function like the automatic software updates will be very helpful. This cloud based service can be accessed using the computer, mobile devices and laptops. One of the most effective advantage is that there is no need for additional hardware to implement this software. The data storage is not constrained and provides high level of data security.
5SYSTEM RECOMMENDATIONS B. Implementation areas The main area of implementation of the software in MTC would be in the hiring process. New contracts are coming in for the company but due to the manual hiring process the assignment and availability of new skilled personnel is slowing down. The chances of the company of losing the contract is increasing. The use of EZ-ATS services can help to reduce this constraint. The use of the software will speed up the process of hiring and the company can also get applications from the different location and can choose a more efficient employee based on the profile of the applicant. The implementation of the service requires no additional hardware because everything is accessed over the internet or cloud (Seethamraju, 2015). The storage is also in the cloud that will save a lot of physical space. The service is subscription based and has a charge of $50 to $500 per month based on the number of users. For an estimated 60 users the MTC will have to pay a nominal fee of $100 per month. The service also provides a 30 day trial period to first try the software with all the functionality. The service can be accessed from any device using the web browser and the internet or any wireless connections. The connection of the software and the MTC will be purely over the internet. Implementing and using the SaaS service is very easy and configuration can be done by any of the IT experts in the firm with the help from then dedicated manager who will guide to set up the software. There are training videos available on the official website of EZ-ATS and additionally a web based training is also available for a one-time cost of $295.
6SYSTEM RECOMMENDATIONS After the setup is complete, the testing of the software is must. In order to test the service a simple test of the user login can be conducted to check if the software is working or not. The CIO should take the initiative of the testing process. The accounts of the users are set up and provided to the particular user and after that asking them to login using the credentials provided to them can help to test the software. The training of the users of the system can be done using the videos provided in the official website of EZ-ATS. A training course is also available for a minimal charge. The CEO should be in charge of the training process and make sure that each employee gets a proper education about the software. The use of the integrated email service and the chat service should be understood properly. Every data is stored and access over the cloud and thus, data migration will not be a hectic task. All the data will be stored in a cloud and can be accessed anytime and from anywhere in the world. Any updates are automatically installed without hampering the current process. Conclusion Using the cloud based service models can be very helpful and add efficiency of the workflow of any organization. Implementation of the EZ-ATS in the MTC can be very effective because of the high usability and accessibility of the service. The integrated features will be very helpful in the internal communication of the company. There is no maintenance fee for the service only the monthly subscription has to be paid. The free training videos will enhance the users to use the software efficiently. The dedicated account manager will help in the process of setting up the software and will provide assistance throughout the subscription period. In
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7SYSTEM RECOMMENDATIONS conclusion, using the SaaS service will help MTC to hire faster and with immediate effects. The use of the service will also enhance the overall performance of the organization.
8SYSTEM RECOMMENDATIONS References Dmour, D., Hani, R., Obeidat, D., Yousef, B., Masa'deh, R. E., Almajali, D., & Abdelkarim, D. (2015). The practice of HRIS applications in business organizations in Jordan: An empirical study. Laumer, S., Maier, C., & Eckhardt, A. (2015). The impact of business process management and applicanttrackingsystemsonrecruitingprocessperformance:anempirical study.Journal of Business Economics,85(4), 421-453. Manvi, S. S., & Shyam, G. K. (2014). Resource management for Infrastructure as a Service (IaaS) in cloud computing: A survey.Journal of network and computer applications,41, 424-440. Obeidat,M.,North,M.,Richardson,R.,&Rattanak,V.(2015).Businessintelligence technology, applications, and trends. Seethamraju, R. (2015). Adoption of software as a service (SaaS) enterprise resource planning (ERP) systems in small and medium sized enterprises (SMEs).Information systems frontiers,17(3), 475-492. Tsai,W.,Bai,X.,&Huang,Y.(2014).Software-as-a-service(SaaS):perspectivesand challenges.Science China Information Sciences,57(5), 1-15. Verba, N., Chao, K. M., James, A., Goldsmith, D., Fei, X., & Stan, S. D. (2017). Platform as a service gateway for the Fog of Things.Advanced Engineering Informatics,33, 243-257.
9SYSTEM RECOMMENDATIONS Wu, S. P. J., Straub, D. W., & Liang, T. P. (2015). How information technology governance mechanisms and strategic alignment influence organizational performance: Insights from a matched survey of business and IT managers.Mis Quarterly,39(2), 497-518.