Systems For Accountants

This report discusses the implementation of an ERP system within an educational institution, specifically TCU. It covers the purpose, system boundary, stakeholders, inputs, transformation, outputs, and feedback of the system. Desklib is an online library for study material with solved assignments, essays, dissertations, and more.

Systems For
Accountants

Contents
Contents...........................................................................................................................................2
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
Discuss the system 'purpose' for the planned system..................................................................3
TASK 2............................................................................................................................................4
Identify the system boundary, then identify the elements within the boundary and the elements
outside the boundary. Identify any sub systems..........................................................................4
TASK 3............................................................................................................................................5
Produce a CATWOE and a Root Definition................................................................................5
TASK 4............................................................................................................................................8
Identify the stakeholders and stakeholder groups involved in the system. Identify the
stakeholder’s perspective.............................................................................................................8
TASK 5............................................................................................................................................9
Identify the inputs/transformation/outputs/feedback for the system...........................................9
TASK 6............................................................................................................................................9
Reflect on the above process that have been undertaken............................................................9
CONCLUSION..............................................................................................................................10
REFERENCES..............................................................................................................................11

INTRODUCTION
Enterprise Resource Planning (ERP) frameworks connect several aspects of an organisation into
a single data base. The following are some of the major business capacities that ERP
programming may manage. ERP frameworks are built on a single, well-defined information
structure (outline) with a standard data set. This ensures that the data used throughout the project
is consistent and based on common definitions and customer experiences. These centre
developments are then linked to business processes led by work procedures across company
offices (for example, finance, HR, design, advertising, and tasks), interface frameworks, and
users. In a nutshell, ERP is a vehicle for integrating people, processes, and innovations
throughout a cutting-edge project. TCU's ERP system is highlighted in the following report.
TASK 1
Discuss the system 'purpose' for the planned system.
Purpose:
The goal of deploying this system is to increase application allocation and processing efficiency
while also increasing application processing communication. The admission process in an
educational institution is a lengthy process that can be frustrating for faculty, administrators, and
students who must wait in a long line throughout the entrance process. Furthermore, this aids the
educational institution in running a smooth and methodical admissions procedure. Based on a
fully integrated automation system in the institution, it can also assist to reduce manual
interventions in a straightforward, systematic, and error-free manner.
Evaluation:
Education Enterprise Resource Planning (ERP) is a business performance software that is used
by businesses to manage all of their operational processes, in my view. It is educational
institutions that deal with a large quantity of student and employee data and records. Maintaining
the time and date for processed data, in my opinion, is a tedious task. In addition, educational
institutions must handle tests, the admissions process, accounts, websites, the procurement of
school supplies, and workers, all of which demand close attention. As a result, educational
institutions must maintain a great digital solution in the form of an ERP that can readily address
a variety of difficulties. Furthermore, the education ERP will be able to be accessible by
students, their parents, and all of the institution's personnel via their mobile phones or

smartphones. It is via ERP mobile accessibility that real-time decision making, consistent and
easy workflow, and increased efficiency can be achieved.
The education ERP utilised for application processing will aid in the automation of the academic
and administrative structures in order to complete operations and functioning. The applications
utilised in the school admissions process contain a variety of information such as the candidate's
date of birth, grades, speciality, and so on.
The Education ERP will be created when the institution's management has gathered a large
amount of information in the form of diverse concepts and methodologies offered by students,
professors, and administration. These extracts include everything that a college or school needs
to administer its database, departments, students, and personnel administration. I believe that in
order to evaluate the candidate's eligibility, the person in charge of the investigation should
thoroughly examine all of the records. Because the activities are completed by hand, the
operation takes a long time. However, it would be through this education ERP system that the
best-fit pupils will be easily enrolled.
TASK 2
Identify the system boundary, then identify the elements within the boundary and the elements
outside the boundary. Identify any sub systems.
The Education ERP will be created when the institution's management has gathered a large
amount of information in the form of diverse concepts and methodologies offered by students,
professors, and administration. These extracts include everything that a college or school needs
to administer its database, departments, students, and personnel administration. In order to
evaluate the candidate's eligibility, the person in charge of the investigation should thoroughly
examine all of the records. Because the activities are completed by hand, the operation takes a
long time. However, it would be through this education ERP system that the best-fit pupils will
be easily enrolled.
The ERP Oracle Student Cloud subsystem may be divided into three dashboards for
administrators, faculty, staff, and students. The following are the subsystems of ERP Oracle
Student Cloud, which are the many modules accessible in the software:

 Student Record System (SRS) - This module will aid in the recording of information on
higher education students, including personal information, fee payment status, and progress
reports. This programme allows you to view these records in report format.
 Attendance Monitoring System - This will assist in maintaining and monitoring the
student's attendance. Students will be separated into two groups: those from the United States
and those from other nations. The visa status of international students will likewise be
represented in the system. The status of the student visa will also be marked for updating after it
has expired.
 Timetabling system – The time tabling mechanism will be based on the system's
automatic permutation and combination. The faculties will be given a timetable with open time
slots that they may choose from according to their preferences. This will lessen disagreement
between faculty and students, as well as make it easier to reserve a space for classes in advance
(Zhezhnych, and Tarasov, 2018).
 Finance Module - The money module will help the organisation to get an insight about
how the students are paying the fees and other charges in the organisation. This module will
enable the effective management of the funds in the organisation.
TASK 3
Produce a CATWOE and a Root Definition.
C- Customers C stands for customers, as the letter suggests.
(Basden & WoodHarper, 2006). These are
the people or organisations who consume
services or products. Customers are the
system's users and administrators. If the
change is made within the system, the
advantage is undeniable. The analysis of the
client is the first phase of CATWOE. The
analysis will aid in the understanding of the
system in order to attract customers. In
addition, the administration determine what
difficulties may exist and devise a viable

remedy. The customers of the system in the
case are the students, administration and the
faculty of the university. They will be using
this system for different purposes.
A- Actors Actors are represented by the letter A.
Employees who work for the company are
known as actors. Employees are in charge of
ensuring that process modifications are
implemented. They are the ones that are in
charge of the procedure. As a result, when
changes occur, organisations should be aware
of their interests, abilities, and traits that aid
in the implementation of the process or
design modifications (Simmonds, Tadesse,
and Murthy, 2018). In the above case, the
actors present in the system are the managers
and the software developers who are working
for the organisation to maintain the system
and make it work efficiently.
T- Transformation Process The term "transformation" refers to the
process of incorporating new technologies
into an existing system. This process involves
the transformation of inputs such as raw
materials, labour, and time into outputs such
as the end product. It assists in knowing the
input material and the output result in the
future, which greatly aids in taking future
moves. In the above case study, the
transformation system is the processing of the
inputs into the output. The information
related to the students and the inputs from the

faculty will be provided to the specified
person included in the system.
W- World view The term "world view" describes how it
depicts a broader picture of the surroundings.
The stakeholder and interested parties, as
well as the competitive industry, are all part
of the environment. It is regarded as one of
the most crucial aspects of CATWOE
analysis. People in management frequently
have opposing viewpoints on the same issue.
The goal of CATWOE analysis is to provide
opposing viewpoints on various topics. The
world view in the case study is the benefits
that will be derived by the system. It will
create simplicity for the users of the different
information of the university and make it
much easier for the administration to provide
necessary information to the different
stakeholders.
O- Owners The letter O stands for owner, which alludes
to a shareholder, investor, or entrepreneur in
the sector. Who decides when the project
should begin and when it should end? They
are the organization's decision-maker and
have complete authority to make choices in
the organization's best interests. The owners
here are the people within the organisation
and the board of directors of the education
institution who will implement this software
within the organisation.
E- Environmental Constraints This is in contrast to the world perspective,

which identifies real-world aspects that
influence the institution and may demonstrate
the benefits and drawbacks of the design
system. Boundaries, financial conditions,
conventions, and other environmental
boundaries are examples. In the above case,
the constraints are the production of the
software and the different labour force which
are required to have technical information
which would produce the elements of the
software and hardware.
TASK 4
Identify the stakeholders and stakeholder groups involved in the system. Identify the
stakeholder’s perspective.
The stakeholders in the system are:
 Admin
 Faculties
 Employees and the
 Students
The perspective of these stakeholders is
 The admin wants to use this system to manage the different activities of an education
institution in a better way. The system will help the management in formulation different
strategies and keep a check if the previously taken decisions are being effective in the
management of institution of not.
 The faculties of TCU will know whether the students are engaging with the study
modules posted and if they are attending the classes regularly or not. This will help
faculties in allotting the marks to the students according to their performance.

 The employees of the organisation will check if there is well defined communication
between the faculties and the students. They will settle any grievance which might arise
in the organisation using this software.
 The students will use this software to get the timely assignments and attend the classes
regularly.
TASK 5
Identify the inputs/transformation/outputs/feedback for the system
Inputs: The inputs of this system are the information related to the different students, their details
related to where they come from. The database of the employees and the faculty of the institution
is also registered and is considered as the inputs to the system. The way these data will be
processed is also one of the inputs in the system. The different assignments, attendance
information of students, assignments to students, academic fees etc.
Transformation: this input which is being put into the system is transformed into more detailed
data which is easy to use. The transformation is the process which determines how the input is
delivered and used in the system. This different information is delivered to different users of the
info.
Output: the output in the system is the tables and the assignments. Other detailed information
related to the students and the professors of TCU. This information is delivered to all of its users.
Feedback: Feedback in the system is the corrections that are required to be made if there is any
wrong information. The feedback also considers the follow up conversations that are done
through the system.
TASK 6
Reflect on the above process that have been undertaken.
The above process highlights how implementation of ERP system within TCU, an educational
institution is an effective way to manage different tasks that are to be performed by TCU. TCU
has applied ERP by forming four different modules which are divided into tasks. These are:
1. Student Record System (SRS) - this module will assist with recording the subtleties of the
greater instructive understudies which will comprise of the understudies' very own
subtleties, charges instalment status and their advancement report. These records can be
accessible in report design through this product.

2. Attendance Monitoring System - this will assist with keeping up with and screen the
participation of the understudy. There will be division of the understudies in view of the
understudies from homegrown nation and those from unfamiliar nations (Savchuk, and
Kirsta, 2019). Further, the unfamiliar understudies' visa status will likewise get reflected
in the framework. Likewise, when the understudy visa status is lapsed a similar will be
featured for refreshing.
3. Timetabling system – Time postponing framework will be founded on mechanized
change and blend introduced in the framework. The resources will be given a plan where
there will be empty time allotments accessible and can be picked by them according to
their accommodation. This will lessen the contention between the resources and
understudies just as help to book a room ahead of time for holding classes.
4. Finance Module - The money module will help the organisation to get an insight about
how the students are paying the fees and other charges in the organisation. This module
will enable the effective management of the funds in the organisation.
CONCLUSION
From the above-mentioned report, it can be concluded that ERP is an essential and easy system
which can be used by any business or organisation in the effective management of their different
tasks. TCU is implementing a new system in its management and the it is focusing on being
effective in the organising of different workings of the education organisation. The system is
known as ERP. The Education ERP utilized with the end goal of utilization handling will assist
with computerizing the scholastic and managerial design for finishing the activities and
usefulness. The applications utilized for the course of affirmation in the school comprises of
different data as competitor's date of birth, imprints, specialization and some more.

REFERENCES
Books and Journals
Sardo, F. and Alves, M.C., 2018. ERP Systems and Accounting: A Systematic Literature
Review. International Journal of Enterprise Information Systems (IJEIS), 14(3), pp.1-
18.
Hosseinzadeh, A. and Davari, B., 2018. The impact of enterprise management systems on
management accounting in private companies of Iran. International Journal of
Economics and Financial Issues, 8(1), p.83.
Pereguda, A.V., 2018. Enterprise resource planning: implementation issues. European science,
(1), pp.62-66.
Zhezhnych, P. and Tarasov, D., 2018, September. Methods of data processing restriction in ERP
systems. In 2018 IEEE 13th International Scientific and Technical Conference on
Computer Sciences and Information Technologies (CSIT) (Vol. 1, pp. 274-277). IEEE.
Simmonds, D., Tadesse, A. and Murthy, U., 2018. ERP System Implementation and
Sustainability Performance Rating and Reputation.
Gavali, A. and Halder, S., 2020. Identifying critical success factors of ERP in the construction
industry. Asian Journal of Civil Engineering, 21(2), pp.311-329.
Savchuk, R.R. and Kirsta, N.A., 2019, January. Managing of the business processes in enterprise
by moving to SAP ERP system. In 2019 IEEE Conference of Russian Young
Researchers in Electrical and Electronic Engineering (EIConRus) (pp. 1467-1470).
IEEE.