Business System Implementation Proposal
Added on 2020-05-04
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Systems Proposal & Development 1SYSTEMS PROPOSAL, IMPLEMENTATION AND DEVELOPMENTBy Student’s NameCode+ course nameProfessor’s nameUniversity nameCity, StateDate
Systems Proposal & Development 2Executive summaryDavid’s used car uses paper folder to record information of purchased cars. Since the existing system is paperwork and preparing, changing and retrieving information takes a longer period, the company wants to change the existing system into a new computerized system. Most of the entries accumulate car information in the folder and maintain an alphabetic cabinet file by car model and make. An off-the-shelf tool is proposed to help to address specific needs and is targeted at large markets audience. This software considered affordable since their costs of development are distributed to many audiences. The owner should consider the initial cost of implementation and maintenance. These costs are usually high and therefore an analysis has beendone to identify the benefits. For new implementation consider the features of the new system and analyze the security features also.
Systems Proposal & Development 3Systems Proposal, Implementation, and DevelopmentIntroduction Background informationDavid’s used car company is owned by David Steel. It is a dealership company that buys and sells used cars. David has a stock of about 200cars and he buys and sells approximately 10cars/ day. Steele repossesses a car from banks, purchases trade-in cars from new vehicle dealers and obtains cars from auctioneers. Currently, steel employs two sales person and five mechanics to prepare and repair vehicles for resale. The owner and salespersons operate from the office in front of car yard and the mechanics work under the shard behind the yard. David does not accept payments for from cars in trade. Steel uses paper folder record information of purchased cars. He accumulates car information in the folder and maintains an alphabetic cabinet file by car model and make. Every car is assigned a unique identification number with five digits in advertisement and on the lot(Hambrick & Cannella, 1989, p. 342).Statement of the problemSteele has been using a manual system to record and store data for the cars he buys and sells. He uses a paper folder and master sheet. He also stores his employees’ information concerning sales and commission on a separate account and files with a unique sequence number. David’s system has no problems. He sometimes forgets to update prices on car stickers to show repairs made. These errors are frequent and are not easily discovered until the time of selling. He forgets to fileFriday folders of car sales and commission payments. In the recent week, Salespeople are not
Systems Proposal & Development 4receiving their required commission. David has noticed that some cars have stayed on the displayfor a long period before being sold. Steel has no time to review the problem and identify those cars for resale. Despite receiving assistance from his daughter, David uses much time on paperwork. This makes him frustrated since information is inaccurate and analyzing and processing paperwork is time consuming thus making business management difficult. This leads to system inefficiency that is time-consuming and increases in the cost of money (Hambrick & Cannella, 1989, p. 342).Solution and controlA computerized system as technology practice serves as a control and solution to David’s used car. An all-in-one and easy-to-use systems will assist David to manage his business time and inefficiencies. Even though steel does not have formal education and has no computer information, having this system will help him to control stock management, customer information, and employees’ information. He fears to learn computer but has information about computer system making clerical operation simple. He is aware that once information is stored inthe computer, that information can be used to generate various kinds of information useful for analysis and cash flow improvement. Therefore he should implement software that can help trackfiles, schedules, deadlines, and document. This will ensure efficiency and effectiveness of the operation. The ability of computer storing large data saves cost, space and convenient for use (Carnall, 1999, p. 167).
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