Food and Beverage Project for Musicians at ANZ Stadium: Project Plan and Analysis

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XXX PROJECT PLAN FOR XXX
Project Submitted by:
PROJECT TITLE
Food and Beverage Project for Musicians in ANZ Stadium
S: This project is specific as because the project contains all the project are specified in this
project.
M: This project is Measurable as all the time and cost are measured from before.
A: This project is assigned to the project manager. So this can be stated as assignable also.
R: This project is realistic as the project is going to take place in the ANZ stadium and the
events are listed in the Project.
T: Time-Related: this project is time related as there is specific time allocated to complete the
project.
EXECUTIVE SUMMARY
This project deals with the Frontier training company who is organizing a music event in the ANZ
stadium of Australia. As this is a grand event and wants it to be successful the Director of Frontier
Training has decided to divide the work between the different project managers giving them each a
sub-projects. This project has detail of a sub-project within the project. The sub-topic chosen for the
project is Food and beverage project. Gantt chart, resource sheet, cost estimation, and risk
assessment are all discussed in this paper related to the case study given.
FORCE FIELD ANALYSIS FOR THE PROJECT
Driving forces Restraining forces
Sponsors will provide
fund for the Project
Implementation cost is very
high
Popularity of Selected
Food Brands
Poor Quality of Raw Materials
Possible high Revenue
because of huge crowd
Lack of adequate amount of
Raw Materials
INTRODUCTION
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The case study in this report is about Frontier Touring which is one of
the most proactive and long standing concert promoters. Frontier had many records of arranging
successful concerts all over Australia and has expertise in event management organizing numerous
number of concert projects. The company has developed itself to one of the most respected touring
companies in Southern hemisphere. The Frontier Touring is a big organization, which organizes the
concert projects in Australia. This time the organizing a music event in the ANZ Stadium of Australia.
The details of the project is explained in this project.
LIST OF ACTIVITIES OR WORK BREAKDOWN STRUCTURE
Task Name
Food and Beverage Project
Initiation Phase
Meeting with the client
Visiting the Venue
List of Invitations
Conforming the contract
Signing the Contract
Development Phase
Listing the Food items
Meeting with stakeholders
Conforming the Food Items
Contact the raw material suppliers
Conform the items with suppliers
Contact the caterers
Sign in Contract with caterers
Implementation Phase
Setting up Stalls
Transportation of raw materials
Setting up Equipment
Instruction for preparing the food
Serving the food
Closing Phase
Payment to the Suppliers
Final meeting with the Stakeholders
Receive the Payment
Signing off the Procurement
Closing the procurement
REQUIRED RESOURCES
Resource Name
1. Project Manager
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2. Procurement Manager
3. Finance Manager
4. Labors
5. Chefs
6. Volunteers
7. Stall Setup
8. Food Raw Material
9. Beverage Cans
10. Cooking Equipment
11. Others
SEEKING PROJECT CLARIFICATION
PROJECT CLARIFICATION EMAIL
<Date>
To,
< Name, Designation>
<Project Organisation>
Subject: Seeking project clarification
<Dear Name>
I am writing this letter to you because I have been assigned as the project manager by
Frontier Training for organizing the Food and beverage in an event. The event is going to take
place in ANZ Stadium and it a grand event that is going to take place. It will be a music concert and
I have been assigned for the Food and beverage project.
I need your expert suggestion and advice about the way I will start preparing for the event.
The management opportunity that I got from the Frontier Training is a big opportunity and I needs
your experienced suggestion for covering this event.
The scope of the project that I have decided is to have all the raw materials gathered and
talking with all the suppliers in personal by organizing meeting with them. I have also prepared a
Gantt Chart stating all the activities that will take place for completing the project. Please, guide me
about how to carry out with the next part of the project and please suggest if I need to do any
modification in the part I have already completed.
As I do not have experience of organizing a big event similar to this, I need you
suggestions for completing this project successfully. There are many stakeholders as well in this
project who will provide sponsorship for this event. Please, suggest how to manage them and
complete all the requirement of the project. I am requesting you to arrange a meeting so that we
can discuss over the issues and get your idea about how to successfully complete the project.
I appreciate your consideration and eagerly waiting to have a meeting with you at some
convenient time of yours.
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Thanks,
<Your Name>
<Signature>
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