APP11 – Security of Personal Information

Added on - 08 Mar 2021

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Table of ContentsPart - A.......................................................................................................................................2Part – B.......................................................................................................................................3Task – 1..................................................................................................................................3Task – 2..................................................................................................................................4Part – C.......................................................................................................................................5Part – D......................................................................................................................................7Assessment – 3.........................................................................................................................11Part – A Prepare a plan for training session.............................................................................11Part – B.....................................................................................................................................12Part – C.................................................................................................................................13References................................................................................................................................17
Part - A1.Information entry:Three forms used to collect client administration information are –1.Client Information Form for gathering all the details of the client2.Adult Pre-Exercising Screening Tool3.Dealing with client issues through online modes.Two Australian Privacy Principles1.APP11 – Security of Personal Information2.APP10 – Quality of Personal InformationTwo quality assurance requirements1.Process documentation2.Process checklists (Wynn and Clarkson, 2018).2. Information Storage:Methods that are used for storing information1.Information can be stored electronically.2.Organization can also store information on premises3.Usage of hard disk drives (HDD) and Solid-State Drive (SSD)Legislative requirement1.Privacy Act 1988 (Cth).2.Notification of the collection of personal informationSecurity requirements1.Security of personal information2.Access is given only to authorised person in the organization.3. Information Output:Three documents for information output consideration1.Balance Sheet2.Statement of Cash Flow3.Feedback Matrix WorksheetTwo legislative requirements1.Direct marketing2.Adoption, use or disclosure of government related identities
Two Quality Assurance requirements1.Avoiding any kind of errors in the personal information by maintaining the qualityof personal information and correction of personal information2.Dealing with all unsolicited personal information4. Organization’s present and Future IT capabilitiesHardware – Present photocopiers are capable of meeting the demands of printing atsome extent. But through standardization in the organization will help in fulling thefuture demands of the organization such as printing brochures, flyers and posters. Thiswill also help in developing graphical standards of organization.Software – the computers in the organization have the windows 7 although they arestable and reliable but the main support has ended from the side of Microsoft office,after upgradation in future to Windows 10 with subscription the organization will beable to design their flyers and addition work flexibly with the help of MS Outlook,this will help the organization in standardizing their templates of signatures and e-mails (Kildea et al., 2019).5. Cost for upgrading Windows10 software and OS in 3 computers will be out of the budgetas one upgrade in 1 computer will cost more than $199.99 that is suited for the businesses andfor 3 computers it will cost more than it. But, if the organization wants it within the budgetthen organization can go for Windows 10 Home Costs as that cost $139 per computer, thiswill be within the budget and will help the organization get subscription for 3 computers.Part – BTask – 1Cost EstimationTasksResponsible person/roleRateDurationCostFormatting, Typing andFillingCasual assistant ofadministration$22 per hour10 Hour$220Developing the contentBusiness DevelopmentManager$ 35 per hour18 Hours$630Total costs$850
Task – 2Style Guide1.Design Requirements –paper-based documents involve AGM papers, Board papers in a hardcopy formatand reportselectronic based documents involve newsletters, agendas of staff meeting and e-mails2.Images and Drawings –Listing the requirements of all the images such as the image resolutions which areto be used. The hand-drawn images quality can be specified. The low-resolutionimages are of approx. 150dpi. Medium-resolution are between 200dpi to 300 dpi.3.Use of Copyright –Copyright helps in protecting the real expression of ideas and information. Thecopyrights are applied on all the artistic works, literary.4.Language specification along with writing style –One formal language is used for all the documents, the organization can set thelanguage to English as this is the means of communication to show whole data toeveryone representing the organization. If the outlets of Crossfit is in more thanone country or one area in such cases the local language can be used to makeflyers, posters etc., the tome should also be formal, respectful and descriptive.Writing style – the writing style must be in formal and appealing to the yes, theorganization must not use any informal writing style for typing their documentsand they must be properly edited and saved (Gocłowska, Piątkowska andLenartowicz, 2019).5.Formatting the conventionsThe documents must be in one set font such as Times New Roman, at one set sizesuch as for heading the size can be 14, for sub headings it can be 13 and fornormal text it can be 12. The alignment must also be set for all the documentssuch as justified. The colour of the text must be black.6.Usage of logoThe colour of the logo must be appealing and attracting the clients. The logo mustbe unique for example- Blue colour is used for CrossFit logo. The size must not be
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