Manage Project Information and Communication BSBPMG535

Task 2- Manage project information and
communication BSBPMG535

Contents
Task 2 – Plan information and communication processes...............................................................1
Task 2.1 Plan project information and communication.........................................................1
Task 2.2 Case Study........................................................................................................................6
REFERENCES..............................................................................................................................10

Task 2 – Plan information and communication processes
Task 2.1 Plan project information and communication
Project Information and Communication Management Approach
Development
Outline all the following:
o Outline the significant input into the plan
(3-4).
o Mention what stakeholders were
consulted in the development of the plan
and why. (3-4 stakeholders)
o Outline what communication constraint
were considered when developing the
plan. (2-3)
o Outline what specific communication
requirements from stakeholders were
considered in the development of the
plan. Consider the project sponsor, the
steering committee, the project manager,
the project team and two additional
stakeholders.
Resources, messages, channels, internet budgets,
communication flowcharts many others.
Finance team, management team, clients, and
others.
When developing the plan some communication
constraints are considered such as cultures,
languages and many more.
Project sponsor: Scheduling meetings,
information about changes in project
environment and summary of project expenses.
Steering Committee: Communication
preference, status reports and information about
entire working.
Project team: Circumstances about lat minute
project assignment and sharing whole plan fro
upcoming project.
Project manager: Collaboration apps, discussion
boards, surveys and status reports
Resource managers: Good understanding of all
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Project Information and Communication Management Approach
relevant factors, planning and allocation of
resources and budget of project.
Investors: Invested money and their returns.
Communication methods, processes and
technology
Outline all the following:
o Outline communication methods,
processes and technologies are used in the
project (4-5)
o Specify what PMIS is in use
o Outline communication standards used in
the project (4-5)
The various communication menthods used into
the project are verbal, non-verbal, visual and
others. In addition to this, the process are
initially the communication management plan
are developed, manage communication and
control communication. Additionally, the
technologies utilised in this are e-mails, MS-
Office, visual design, video conferencing, and
many more (Kwofie, Aigbavboa and Thwala,
2020.
Project management information system is
utilised through lower as well as upper
management for communicating with one
anothers, it also helps to plan, implement and
close project management objectives. It is also
utilised for budget framework like anticipating
cost.
Communication standards which are used in the
project are centralised project updates, automate
flows, services creating opportunities and time
2