Renovation of Head Office of Superior Implements (SIM Co.)

This project aims to renovate the Head Office of Superior Implements (SIM Co.) by introducing new facilities, updating the bathroom and kitchen facilities, and replacing the flooring conditions. The project will improve the working conditions of the employees and provide updated amenities.

TASK 2.1 Project Initiation document
The grey italicised instructions indicate the content to be included in each section. Remove all the GREY instructions from the template prior to submitting.
Project Information
Project Title: Renovation of Head Office of Superior
Implements (SIM Co.) Prepared by: Project Manager
Date: 06/08/2019 Distribution:
SECTION 1: Project Definition
Background What is the context of the project? Why is the work needed? Briefly describe the idea or problem and discuss why this
project is relevant and timely.
Superior Implements (SIM Co.) is considered as the largest supplier of different form of equipment to the catering
industry. The company has been in operations since the past few years and thus have gained a huge reputation in the
market. The catering company has thus planned to renovate their Head Office by introducing new kind of facilities,
updating the facilities of bathroom, kitchen and also replacing the flooring conditions.
The
projectProject can be thus defined as relevant as with performing the project, the design of the office would be updated
and thus create a new feel for the employees working within the office.
Purpose Why are you doing this work? Describe the desired end result of this project.
The project work is being performed for renovating the parts of the kitchen and bathroom by bringing in new kind of
facilities. Different kind of planning would be included during the design process. The milestones for the project would
be set as per the needs and demands of the project.
The project aims to provide support to the company by including different kind of updated facilities to the people. The
flooring of the office would also be renovated based on improving the looks of the office.
Objectives What are the specific project objectives (you should have 4-5)? Write the objectives SMART.
The SMART based objectives of the renovation based project are discussed as follows:
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1. Specific – To bring in changes within the structure of the office by renovating specific areas within the Head Office
2. Measurable – The changes within the structure could be measured based on the feedback from the employees
working within the office.
3. Achievable – The renovation that would be made within the office could be achieved based on contacting the proper
contractors who would be suitable and have a certain experience for designing the office.
4. Realistic – The intricate changes that would be made during the renovation phase would be found to be realistic as
each of the small changes would be taken care of.
5. Timely – The needed changes of renovation would be fixed within a certain amount of time.
Links to Organisational
Objectives
Outline the relationship of this project to the organisational objectives of either (i) the organisation which shall sponsor
your chosen project or (ii) your chosen project scenario based on the SIM Co. simulated workplace.
The project based on renovating the office for SIM Co. would be highly relevant to the objectives of the company. The
organiser who would be sponsoring for the renovation works would relate to the objectives of the company. Each of the
facilities within the kitchen and bathroom would be updated and new amenities would thus be served. This would in turn
improve the working conditions of the employees.
Impacts of other projects Also include how any other projects running at the same time may impact on the resource availability for your chosen
project
There might be many other similar projects who might be working for the same kind of objectives as the chosen project.
The resources that would be required for the chosen project should be procured much early before the final
implementation of the project. Any other need based on resource availability could be resolved by contacting other
service providers during the time of project implementation.
Scope What are the boundaries (e.g. type of work, type of client, type of problem, geographic area covered)?
List any areas excluded that you believe stakeholders might assume are included, but are not. The more specific you
are, the less opportunity there is for misunderstanding at a later stage in the project.
The boundaries for the project includes: the flooring setup during the renovation works would remain the same. No other
kind of changes in expanding of the flooring could be done. Each of the other facilities that would be included within the
kitchen and bathroom would also be limited as per the requirements specified by the management team.
Schedule What timeframe has been given to complete this project?
The timeframe for the project is 246 days.
Deliverables What will the project deliver as outputs? Where you can, describe deliverables as tangible items like reports, products,
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or services.
The certain deliverables of the project are:
 Updating the facilities provided within the kitchen and bathroom.
 Replacing the flooring of the entry part of the office.
 Complete the project within the certain deadline.
Milestones Define the milestone date for when each deliverable above is planned to be completed.
Constraints What limitations must you take into consideration that will influence your deliverables and schedule? These are external
variables that you cannot control but need to manage This may include deadlines, financial and budgetary, legislation,
resource availability, environmental, technology, security, interruption to business.
The constraints within the project are listed as:
1. Urgent requirement and bulk orders during the time allocated for renovation could lead to stoppage of renovation
work.
2. Unavailability of resources at inappropriate moments could lead to stoppage of work over the renovation project.
3. Lack of employees during the time of renovation could lead to delay in project works.
Assumptions What assumptions are you making at the start of the project? If necessary, schedule work to confirm these assumptions.
The assumptions that could be made during the start of the project are discussed as:
1. The renovation works would be completed within the assigned deadline.
2. The funding for the project would be appropriate to include all the necessary functionalities and purchase all
equipment properly.
3. The resources needed for the project would be readily available as per the listing done previously.
SECTION 2: Business Case
Benefits Why are you carrying out this project, and what benefits do you expect it to deliver to the organisation? Include
information on how these benefits will be measured.
The project based on renovating the Head Office would incur certain benefits for the organisation. These include:
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1. The improvement in the kitchen facilities would help in providing the best form of facilities to the employees. They
would thus be able to use new kind of equipment for cooking, storing of food materials and others.
2. The bathroom facilities provided for the office would be useful for the employees. They would be provided with some
kind of additional facilities.
3. The renovated rooms would help in improving the facilities provided at the office and would thus improve the working
conditions.
Options List two other courses of action that were considered as this project was designed and developed. Explain why they
weren’t adopted as the project outcomes.
The other courses of action are:
1.
The entire flooring of the room within the head office would be redesigned. However, this could not be done as this
would incur additional form of costs for the project.
2. The furniture of the office had also been thought to be redesigned. This would however increase the total cost of the
project.
Cost/Benefit Analysis How are the costs of the project balanced against the expected returns
$176320
Risk Identification Identify the risks within the project. Either list them or insert a picture of the project team’s brainstorm below
The certain risks within the project are:
1. The costs incurred for the project might increase. This would lead to cost overruns for the office.
2. The project might miss the deadlines for the project. This might lead to delay in works over the project.
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SECTION 3: Initial Project Plan
Project Structure Create a hierarchical diagram using the chart below to show the lines of authority and reporting for each project team
member
Project Sponsor Who will have the ultimate authority and control over the project and its implementation?
The ultimate authority of the project would be given to the CEO and project manager. They would maintain the control
over the entire project by procuring every kind of equipment within the project. They would also look into other critical
aspects such as bringing in items and implement them accordingly as per the project plan.
Project Manager Who is the Project Manager? (NB this should be you) What are their responsibilities?
The project manager would be responsible for designing the project plan and thus help the contractors to help in achieving the
success for the project. The other important responsibilities of the project manager would be to manage the procurement, implement
new plans for the renovation work.
Project Team Name Role Responsibilities
on project
Contact
Phone #
Email Address Who they
currently report to
To be filled by
student
Project
Manager
Manage the
procurement and
installation of
other works over
the project
To be filled
by student
To be filled by student CEO
To be filled by
student
Project
Sponsor
Determine the
areas in which
installation and
To be filled
by student
To be filled by student CEO
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CEO
Employees Labours Suppliers
Project
Sponsor
Project
Manager

sponsoring would
be required
To be filled by
student
CEO To be filled
by student
To be filled by student NA
Stakeholder consultation List the key stakeholders. What are their responsibilities in relation to this project? How will you consult with them?
The key stakeholders within the project are:
1. Project Manager – They would design the project plan and manage the critical aspects in relation to the project. They would be
consulted by the contractor regarding the changes made to the project.
2. Project Sponsor – They would sponsor the items necessary for the project. They would also look into other aspects as to
whether the project would be progressing as per the needed plan.
3. Contractor – The contractor would be responsible for designing the project. They would follow the requirements as mentioned
by the project manager within the plan of the project.
Human resource
requirements
Approximately how many days’ activity will be needed to complete the project? How many support staff will be needed?
Will you need to bring more people onto the project team, e.g. specialists?
246 days
Project Control How is progress of this project to be monitored and communicated?
The progress over the project would be monitored by the project manager and project sponsor. They would control each
of the aspects of the project based on monitoring over the works of the project. The project manager would
communicate with the contractor based on the work progress. They would also ensure that each of the phases within
the project would be completed as per the deadlines.
Quality Control What quality standards apply to the project? How are these to be used to evaluate and monitor the quality of
deliverables?
The Quality Standards that apply to the project include the application of Quality System Certification. This certification
would be provided to the project only when the review system made over the project. The quality testers working within
the project would test each of the project areas and thus ensure that each of the deliverables have been met
successfully.
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