Team Charter, Rules, Expectations and Communication Plan for Globlex Project

This report mainly focuses on the development of a website and an app for the organization “Globlex” with the help of Virtucon. The paper mainly focuses on the team charter, team rules and expectations. Moreover, communication plan is also developed for the project.

Group name
Team work and
reflection

Introduction
The report mainly focuses on the development of a website and an app for the organization “Globlex” with the help
of Virtucon. The system that will be developed will be helpful in providing some extra services to the clients including
the facility of online transaction, bidding as well as accessing both the domestic and international markets. In order
to develop the system, the paper mainly focuses on the team charter, team rules and expectations. Moreover,
communication plan is also developed for the project.
Part One
1. Project Name / Team:
Team Name:
S.
No
Team
Member
Contact
Number
Email Role
1 X <Please Fill> <Please Fill> Project manager
2 Y <Please Fill> <Please Fill> System developer
3 Z <Please Fill> <Please Fill> Team leader
2. a. Project Description
The organization “Globlex” expands its business and in order to manage the operations of the
business and for meeting the requirements of its customers, the organization wants to add
some extra services for the clients with the development of the new system. The project of
developing the system of “i-corp” for the Globlex clients is quite advantageous as it assists in
providing the facility of accessing both the domestic market as well as international market
online for both buying and selling grains.
b. Project Objectives
The objectives are listed below:
 To implement i-corp system for the clients of Globlex
 To support cash transaction through online platform’
 To give the opportunity of bidding during buying grains
3. Team Charter
Role(s) Project manager Team leader System developer
Responsibilities They take the
responsibility for managing
the project deliverables.
They take the
responsibility of facilitating
collaboration.
The system developer
takes the responsibility of
designing as well as
installing the system
software
They take the
responsibility of monitoring
the project plan
They take the
responsibility for focusing
on the needs of both the
They maintain the entire
system

internal as well as external
requirements
They prepare as well as
monitors each phase of
the project.
They take the
responsibility for
communicating the status
of the team and
accomplishment of project
tasks.
Helps in giving better and
efficient services to the
clients.
Skills/ Knowledge They have the skills of
managing risks and issues
They are skilled in proper
communicating.
They are skilled in
programming as well as
computer programming.
They generally lead the
entire project
They have proper
knowledge and skills in
management of tasks
They are skilled in
resolving logical problems
They motivate the team for
working hard for the
project.
They are skilled in
inspiring the team
members.
They are skilled the
making the required
modifications within the
entire system.
Team Rules & Expectations
Team Rules The rules of the team:
 Providing clear as well as constant feedback
 Keeping the membership of the team stable’
 Determining the decisions of the team
Expectations
(previous
experience)
The expectations are:
 Proper management of project resources
 Getting delivery of the project within the expected time
 The client will get benefit from the new system
Values The values include:
 Growth as well as learning from the project work
 Embracing as well as driving the ongoing changes within the project.

Code of
Ethics The code of ethics includes:
 The team members are not pressurized
 Proper professional code of conduct must be used
 Originality with the work is necessary
Nam
e Signatu
re Date
1. X <Please Fill> 30-08-2018
2. Y
<Please Fill> 30-08-2018
3. Z <Please Fill> 30-08-2018
Part Two
1. Meeting Minutes and Outcome:
Meeting 1
Role Date/Time&
Attendees
Project
manager
The meeting is arranged for knowing the status
of the project
X, Y, Z
Scribe The project managers can be able to know
about the status of the project.
Outcome of the meeting:
The project manager can be able to take proper steps for managing the deadline.

Meeting 2
Role Date/Time&
Attendees
Organiser
X
System developer
The system developer arranges the meeting
for reflecting on the system faults.
X, Y, Z
Scribe The project manager generally receives
the details about the faults within the
system.
Outcome of the meeting:
The project managers generally work for resolving the problems within the system.
Meeting 3
Role Date/Time&
Attendees
Organiser
X
(Team Leader)
Meeting is arranged by the team leader for
reflecting on the extra resources that are required
for project.
X, Y, Z
Scribe The project managers get to know about the
resources which are generally needed for finishing
the entire project.
Outcome of the meeting:
The outcome of the meeting is that the project managers can be able to provided the
resources which are required for successful project completion.

2. Team Learning Record
What we know What we think we know What we don’t know
The fund for the project
is provided by Globlex The project will get over within the
funded amount.
Financial issues can occur.
The project will be
helpful in giving online
transaction support.
The procedure of online transaction is
quite helpful. Security related challenges
can occur.
Learning Cycle
Problem: Proper
resource manager
Reflect and
Learn:
Management of
resources
assists in
managing
budget
Learning
Cycle1
Plan: Proper
management
of resources
Act: Tracking the
utilization of resources

Part Three
Communication Plan:
Project
Objectiv
es
The objectives include:
 To resolve technical issues
 To deliver project within time
 To manage the project slippage
Targete
d
Audienc
e
The targeted audience include:
 Project manager
 Project sponsor
 Team leader
 System analyst
Problem:
Inappropriate
management of
schedule
Reflect and
Learn:
Proper
scheduling is
helpful for
finishing project
.
Learning
Cycle2
Plan:
Scheduling the
project
effectively.
Act: Earned value
analysis will be useful.

Stakeholder
name
Information to
be
shared
Frequenc
y
Location Purpose Mechanis
m
Who What When Where Why How
System analyst • Shares
information
regarding
technical
drawbacks of
the system
During
testing
phase
Room 4B Information is shared
for highlighting the
issues and for mitigating
it.
Email. Face
to face
Team leaders • Shares details
about the status of
the project
schedule.
During
project
progress
Conference
hall
• Information is
shared for tracking
the project
Video
conference
Project
managers
• Shares
details about
the project
requirements
Before
the
initiation
of the
project.
Room 3C  Information is shared
for highlighting the
project needs so that
they can be met.
Email. Face to
face
Part Four
Reflection
After getting engaged with the project I have identified that leadership is quite necessary for driving the project
towards success. Proper leadership not only helps in sharing a clear vision but it assists in inspiring others. It assists
in providing positive attitude as well as enthusiasm within the team members. The qualities of leadership like
problem solving skills, team building as well as competence assists in making the project successful. Additionally, I
analyzed that a leader requires to change the style of leadership with the requirement of the project and needs to
acquire new qualities in order to achieve success.
As a project manager, it is quite necessary to have proper technical skills for successful management of project.
Proper qualities of leadership are also necessary within the project. It is found that the project manager must have
the skills of team management, resource management, cost management as well as project negotiation. Proper
management of project risks are essential for making the entire project successful within the time that is expected by
the organization. Additionally, the project manager should also have the capability of developing collaboration within
the project team.

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