Team Work and Reflection for IT Project Management - Desklib

This article discusses team work and reflection in IT project management. It covers topics such as roles and responsibilities of project manager, project overview, project description and objectives, team charter, learning cycles, communication plan, and reflection. The article is relevant for students studying IT project management and related courses.

IT Project
Management
2018
Team work and reflection
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Assessment 2: Team Work and Reflection
Part One:
1. Project Name / Team / Description
Team Name: OSFMS Experts
Team Members Role Contact No Email
Arun Kumar Kola Project Manager Mobile number Personal e-mail
Ashmita Ghimire Business Analyst Mobile number Personal e-mail
Sinthusha
Kandeepan
IT Manager Mobile number Personal e-mail
2. PROJECT OVERVIEW
The project is related to the development of a system which can be used for the
online transaction of information regarding the stud breeding, payment from the
owner and further communication related to the commercial information. the stud
farms in NSW are currently maintaining a manual register for the entry of any new
horse for the breeding so that the stud manager can take appropriate action in the
season. This automated system can help this stud farm manager and owner by
conducting all communication and do transaction very transparently and without
having any excessive manual entry.
3. PROJECT DESCRIPTION & OBJECTIVES
The aim and objective behind the development of the project by the Globex are to
generate profit by selling the system which is to be developed for simplification of
the entry and transaction method for the stud farm managers and the owner of the
horse both. This system which is to be developed is headed over to Virtucon by
Globex. The system will help it project between the owner of the horse and the stud
Farm Manager. The order of the horse did a book for the season or the breeding
period with the stud farm. The features which will be included in the system will be
to help both the clients equally. By using this system, the stud farm manager will be
able to enter all the details required for the breeding and at the same time, the
platform can be used for the contractual agreement between they stud farm and the
owner. From the system itself, all the accounting related information like GST and
BAS which is required to be submitted to the government so that it can be obtained.
All together this system will abide by the International standard and the Australian
Standard too.
4. TEAM CHARTER
Team Members Role Skills and Knowledge Inventory
Arun Kumar Kola Project Manager Communication skill, leadership skill, human
resource management skill, technical knowledge
Ashmita Ghimire Business Analyst Communication skill, stakeholder management

Assessment 2: Team Work and Reflection
skill, business handling skill, technical knowledge
Sinthusha
Kandeepan
IT Manager Communication skill, Technical knowledge, Team
player
Role Roles and Responsibilities
Project Manager Role of a project manager is to bind the whole team with a single string so
that all remain focused towards the goal. The responsibility of a project
manager is to take the ownership of the whole project and stayed by the
decision
Business Analyst Role of the business analyst is to continuously analyze the outcome of the
project so that the progress pictures can be shown to the stakeholders for
the growth of the business. The business analyst shall be responsible for the
further growth of the business by selling the ideas and practice future be
followed by the organization.
IT Manager Role of IT manager is to work in a team to communicate well with the other
team members for gathering the needs and expectation from the system. IT
project shall be responsible for developing the overall system of OSFMS
fulfill all the expectation of the stakeholders.
a. Team Communications
Communication
Type
Frequency / Time Location eMails and Document
Storage location
Video
Conferencing
Weekly Through VC The shared folder on a PC
In Person Weekly In Virtucon Office The shared folder on a PC
Face-to-face Weekly In Virtucon Office The shared folder on a PC
Video
Conferencing
Weekly Through VC The shared folder on a PC
Audio
conferencing
Weekly Through Mobile call The shared folder on a PC
b. Team Rules & Expectations
Previous Experience
Advantages There are different points of interest of working in a group which
has acknowledged as far as I can tell. The positive sides are, it
helps in expanding the profitability of everybody, it likewise builds
a coordinated effort and aides is doing conceptualizing. For a
given arrangement of the issue, it is constantly fitting to tackle
with at least two then two individuals, so the arrangement can be
accomplished rapidly.
Disadvantages However, in the meantime, the working in a group can negatively
affect the undertaking expectations (Paul, 2012). Group working
can end up negative if the correspondence between the
colleagues isn't clear to set up of taking care of an issue that
issue itself turns into another issue and the odds of raising clash
increments. Perhaps unit if any individual can't settle on his or her
own choices they generally need to allude to all the colleagues
for taking a choice, consequently the motivation time of taking a
choice increments.

Assessment 2: Team Work and Reflection
Overall Goal of the Team
Identify and fulfill all the expectations of the stakeholders
Rules and Expectations
Team Values All the team members are required to maintain integrity in the
communication channel so that all the information remain same
throughout the team members and everybody knows every bit of
thing about the project. Every team member should respect each
other so that the excellent work should always be acknowledged
(B&B Scenario, 2018). Every team member should understand
other members feeling a problem; this can help in avoiding conflict.
Code of
Ethics
This code should lead all the team members towards developing a
smart approach for handling the work. All the team members
should be treated transparently, fairly and equally, there should not
be distinguished among the team members (HR Specialist, 2013).
All the issues or conflict should be debated inside the room only
and the issues should not be taken outside the room in any
arbitration or Court. All the team members should follow the
procedure properly and in case of any problems they should try to
abide it.
Rules and
Expectations
All the team members should follow the rules and regulations as
bed sheet in the policy paper of the organization. All the members
should attend every meeting as per the communication plan. Every
team member should attend the office time to avoid any
disciplinary action. Before going for leave every team member
should get it approved by a senior.
Arun Kumar Kola
Insert Electronic signature
Project
Manager
25/04/2018
Ashmita Ghimire
Insert Electronic signature
Business
Analyst
25/04/2018
Sinthusha Kandeepan
Insert Electronic signature
IT Manager 25/04/2018
Part Two:
1. Learning Cycles
Meeting Date Organiser Scribe Meeting outcome
18/04/2018 Arun Kumar Kola Ashmita Ghimire During this meeting, our
internal roles and
responsibilities are
finalized, so that the
project activities can be
started accordingly.
19/04/2018 Ashmita Ghimire Sinthusha During this meeting,

Assessment 2: Team Work and Reflection
Kandeepan types of stakeholders
along with the list is
identified, so that the
scope of the project into
fertilized.
20/04/2018 Sinthusha Kandeepan Arun Kumar Kola During this meeting, if
work breakdown
structure of the project
is developed so that the
overall scope can be
divided into
manageable work
packages.
Record of Learnings
The Facts The Assumptions The Questions
This online system Will help the
stud Manager to avoid the
manual entry regarding the
horses and their register. It's so
this software will surely become
a hit, and all the stakeholders
shall you very much satisfied
with this system
Globex will take care of the
commercial requirement during
the project life cycle, as there is
always nil profit margin, so all
the commercial transactions
shall be done by the Globex
For developing the project, you
shall be stationed at Virtucon
office, so communicating with
the sponsor shall become a
challenging task, so a channel
is required to be developed
By developing this system, this
software can be sold to the
probable clients very easily at
this will automatically develop
the profit percentages of the
company.
The manpower requirement for
the execution of the project
shall be provided by the client
and Virtucon shall hold the
stakeholder position for the
proper management
development of the project
Clear information about the
stakeholders is not available
and so the list is required to be
developed before fixing the
needs or the requirement
Virtucon is a long-time
consultant to Globex, and so
Globex could provide the
contract of managing and
developing the project to
Virtucon directly without
conducting the contractual
evaluation process
The system is going to be very
famous about the clients and
customers, and so Globex will
not have to take any extra
additional effort for marketing,
the product will itself do the
marketing of Globex
Corporation due to its brand
innovation
There are many hardware and
other material which are
required to be purchased for the
project, but due to very less
cache location direct purchase
by the Virtucon shall not be
possible, hence the Purchasing
responsibility matrix is required
to be fixed before the placement
of an order
Action Plan:
The Questions Action By whom By when
For developing the project, you
shall be stationed at Virtucon
office, so communicating with
the sponsor shall become a
challenging task, so a channel
is required to be developed
(NCPEA Publications, 2013)
Proper communication method
along with well-developed plan
is required to be developed so
that the same can be used for
further communication
Project Manager
and Globex
Team members
During
Initiation
stage of the
project
Clear information about the
stakeholders is not available
and so the list is required to be
developed before fixing the
needs or the requirement
A list of clearly identified list
and requirements from the
stakeholders is required to be
developed and subsequently,
approval should be obtained
Project
Manager,
Sponsor, and
Globex Team
members
During scope
management
phase

Assessment 2: Team Work and Reflection
before the start of the work
There are many hardware and
other material which are
required to be purchased for the
project, but due to very less
cache location direct purchase
by the Virtucon shall not be
possible, hence the Purchasing
responsibility matrix is required
to be fixed before the placement
of an order
Item list containing all the
materials which are required to
be purchased are to be
developed so that the approval
can be obtained either from
Globex or they can plan for
purchasing of the material to
avoid any delay with the
project execution
Project
Manager,
Business
Analyst, IT
Manager,
Sponsor, and
Globex Team
members
During
procurement
management
phase
Part Three:
Communication Plan
(Ripley, 2017)
Stakeholder
name
Information to be
shared
Frequency
of
information
exchange
Location of
information
exchange
Purpose of
communication
Mechanism of
communication
Hardcopy, pdf,
ppt, word, email,
etc
Who What When Where Why How
Arun Kumar
Kola (Project
Manager)
All reports of all
knowledge areas
Daily and
weekly
Office
premises or
at other
respective
locations of
the
employees
So that always
remains updated
regarding the
progress and the
concerns of the
project
All forms of
communication for
sending the
information
Ashmita
Ghimire
(Business
Analyst)
Business projections
and earned value
results
Weekly At project
Manager’s
chamber
Update the other
stakeholders like the
project manager
Hardcopy and e-
mail
Sinthusha
Kandeepan
(IT Manager)
Progress and the
concern report
Weekly At project
Manager’s
chamber
Update the other
stakeholders like the
project manager
Hardcopy and e-
mail
Sponsor (of
Globex)
All reports of all
knowledge areas
Monthly Sponsor’s
chamber or
as per their
wish
Keep satisfied with
helping in financial
management
Hardcopy, e-mail,
and presentation
Team –
Globex
Schedule and quality
report
Monthly Globex office Always keep updated
and aligned
Hardcopy, e-mail,
and presentation
Team -
Virtucon
All reports of all
knowledge areas
Weekly Virtucon
office
Always keep updated
and aligned
E-mail and pdf
Stud farm
members
Only key updates on
project status and time
progress
Monthly Stud farms in
NSW
Always keep updated
and aligned
The presentation
slide, pdf report
Veterinary
Doctor
Only progress related
points
Monthly Doctor’s
chamber
Always keep updated
and aligned
The presentation
slide, pdf report
Head of
NSW
Progress and Concern
report
Monthly Secretariat
building
Always keep updated
and aligned
The presentation
slide, pdf report
Part Four:
Reflection

Assessment 2: Team Work and Reflection
For a project to be successful, in this assignment, I could gather the knowledge regarding
the roles and responsibilities of a project manager, that the project manager must have the
team building capability. While developing this assignment along with my classmates I could
Discover the inherited characteristics present inside myself, I realized that for the success of
a project the project I need to have total control over the project team members and in
return the projector papers should also have faith and trust in the project manager (Koganti,
2017). This situation can only happen if the project manager poses the leadership
characteristics. This assignment has provided an insight view of the requirement to
successfully lead a project. So, it could be concluded from my experience of developing this
assignment that for achieving the success of a project, the manager of the project did to be
a leader too else the chances of failure get increases.
ICT ventures are essentially determined by HR, acknowledge the utilization of programming
and rationale else everything in ICT venture depends on the aptitude and learning level of
the labor. The labor which is being utilized for creating it anticipates is greatly gifted in the
meantime they are additionally sufficiently proficient. However, in the meantime to convey
a task legitimately the venture supervisor needs to control all the HR who are being
associated with the undertaking. Hands to administrator ICT venture in IT division, the task
supervisor need the human control expertise, which can be best accomplished by utilizing
initiative capacities. The venture administrator of ICT undertakings ought to have solid
transaction expertise alongside the compelling listening ability, include the percent is
likewise required to be straightforward with the goal that all the colleagues can take after as
a brand image.
References
B&B Scenario. (2018). Team Values. Retrieved April 24, 2018, from
sielearning.tafensw.edu.au:
https://sielearning.tafensw.edu.au/toolboxes/toolbox316/rm/rm_c10.html
HR Specialist. (2013, December 12). The smart team leader’s code of conduct. Retrieved
April 24, 2018, from www.businessmanagementdaily.com:
https://www.businessmanagementdaily.com/37365/the-smart-team-leaders-code-of-
conduct
Koganti, S. (2017, September 28). Establishing Trust: A Very Important Quality of a Project
Manager. Retrieved April 23, 2018, from PM Books: https://project-
management.com/establishing-trust-a-very-important-quality-of-a-project-manager/
NCPEA Publications. (2013). Using Peer Learning Support Networks and Reflective
Practice: The Arkansas Leadership Academy Master Principal Program. Retrieved
April 24, 2018, from https://archive.cnx.org:
https://archive.cnx.org/contents/a995d72b-77ee-49f2-adad-13a38eac8aca@3/using-
peer-learning-support-networks-and-reflective-practice-the-arkansas-leadership-
academy-master-principal-program
Paul, D. (2012, December 12). Advantages and Disadvantages Team Work. Retrieved April
24, 2018, from WordPress.com:
https://daniellapaul.wordpress.com/2012/12/12/advantages-and-disadvantages-team-
work/
Ripley, R. (2017, August 25). 5 Critical Elements of Project Communication Plans.
Retrieved April 24, 2018, from www.workamajig.com:
https://www.workamajig.com/blog/project-communication-plan-needs