Effective Project Management for Information Technology Implementation

The assignment content discusses project management, communication plan, and evaluation. The communication plan aims to convey information about the project, issue communications prioritized by level of importance, and assign responsibilities to team members. Project evaluation is a crucial part of the project, using strategies such as project evaluation matrix to measure performance over time. The closure checklist includes works that need to be done in the project, such as installing computers and software. Reflection emphasizes the importance of democratic leadership, communication, and problem-solving skills for effective project management.

Running head: TEAMWORK AND REFLECTION
Team work and Reflection
Student Name:
Coursework:
University:

TEAMWORK AND REFLECTION 1
Part 1
Project Name/ Team/ Description
The name of the project is information technology players. The teams consist of six members,
which include two network engineers, two software engineers, project manager, and one
communication manager. The aim of the project is to implement the information technology in
an organization. The duration of the project is two months in which the computer system will be
installed in an organization. The work within the organization was done manually, and the new
project will help the organization in utilizing information technology to conduct operations
faster.
Team charter
1. Skills and knowledge inventory
The following table shows the skills and knowledge inventory:
Project members Designation Knowledge and skills
required
Mr. John Project Manager Leadership, team
management, risk
management, communication,
and personal organization
Mr. Jack Software developer Programmer, system analyst,
time management, critical

TEAMWORK AND REFLECTION 2
thinking, complex solving
problems, negotiation and
service orientation
Ms. kate Software developer Programmer, system analyst,
time management, critical
thinking, complex solving
problems, negotiation and
service orientation
Mr. George Network Engineer Installation and configuration
of hardware and software,
detect and solve the
networking problems,
technical support and time
management
Mr. Smith Network Engineer Installation and configuration
of hardware and software,
detect and solve the
networking problems,
technical support and time
management
Mr. Harry Communication Manager Planning of new agenda,
excellent communication
skills, communicate necessary

TEAMWORK AND REFLECTION 3
information effectively
2. Roles and responsibilities
The following table shows the roles and responsibilities of team members:
Project members Designation Roles and Responsibilities
Mr. John Project Manager The manager will act as a
leader and managed all the
activities of the projects. He
will be responsible for the
completion of work on time.
The risk and cost of the
project will be managed by
him.
Mr. Jack Software developer The programming related to
the software installation will
be done by him within the
specific time framework. The
installation and configuration
of the system will be done by
him.
Ms. kate Software developer The programming related to
the software installation will
be done by her within the

TEAMWORK AND REFLECTION 4
specific time framework. The
installation and configuration
of a system will be done by
her.
Mr. George Network Engineer The networking in all the
system will be done by him
with the installation and
configuration of networking.
The problems related to the
networks will be solved by
him.
Mr. Smith Network Engineer The networking in all the
system will be done by him
with the installation and
configuration of networking.
The problems related to the
networks will be solved by
him.
Mr. Harry Communication Manager The planning of meeting and
new agenda will be decided by
him. The information
conveyed by him to every
member. The ideas and
discussion of meetings are

TEAMWORK AND REFLECTION 5
noted by him, and feedback
form is given by him to the
team members.
3. Team communication
The team communication will be done through formal communication channels such as
emails, project communication software, phone calls which help to communicate each
other. The time of meeting and venue will be mutually decided by the team members and
then communicated to other team members. The information will be uploaded on Asana
which can be easily accessed by every team member.
4. Team rules and expectations
The previous experience helps to solve the problems related to installing, configuration
and others which act as barriers to the completion of the project on time. The overall goal
of the project is to implement information technology in the company. The code of ethics
includes the completion of work with integrity, truth and coordination with the team
members. The rules of the project include the completion of work on time; the reporting
should be done to the concerned person.
5. Signature: ------------------------------------

TEAMWORK AND REFLECTION 6
Part 2
Learning cycle
The meeting is held thrice in a week which helps to coordinate all the work related activities
between the tea members. The team meetings help to solve the problems, and the communication
manager will be accountable if the activities are going on the schedule of the meeting. The
organizer of the meeting is done by communication manager who will write the ideas of team
members and discussion agenda then circulate to the team members for feedback.
Part 3
Communication plan
The aim of the communication plan is to convey the inform regarding the project which includes
amendments in the existing project by the discussions in the meeting and documentation, issue
the communications which are prioritized, issue of information related the issue of management
and assigning of responsibilities to an individual, and the escalation process is used in the
meeting for resolving the issues through filling of forms.

TEAMWORK AND REFLECTION 7
Part 4
Project evaluation
The project evaluation is the necessary part of the project. The project evaluation helps to
evaluate the performance of the project from the goals and objective of the project. There are
various strategies which help to evaluate the project such as project evaluation matrix which
helps to evaluate the performance of the project over the particular period of time. The parts of
result based project management include monitoring, design, and evaluation. The managing for
impact includes the resulting chain of a project which comprises of various steps such as inputs
which are converted into outputs then the outcome is measured through its impact. The
evaluation of the projects is done through project monitoring, annual project reviews, interim and
final evaluations, and impact assessments (Tran et al., 2013).
The closure checklist involves the works that need to be done in the project. The checklist
includes installation of systems in an organization, networking of the computers, installation of
software's on the computers. The following table shows the checklist:
Items Work needs to be
done
Who
owns
Developed by Reported to
Installation of
computers
The computer will be
installed in the
company
successfully
Project
Manager
Software
developer
Project
Manager
Networking The networking of all Project Network Project

TEAMWORK AND REFLECTION 8
the computers Manager Engineer Manager
Software
development
The development of
software
Project
Manager
Software
developer
Project
Manager
Software
installation
The software needs
to installed in
computers
Project
Manager
Software
developer
Project
Manager
Communicatio
n plan
The planning of
communication
Project
Manager
Communication
Manager
Project
Manager
Implementation
report
The report which
tells the
implementation of
activities
Project
Manager
Communication
Manager
Project
Manager
Lesson learned
report
It is started with the
start of the project,
and it should be
regularly reviewed
Project
Manager
Communication
Manager
Project
Manager
Project closure
report
It is prepared at the
end of the project
Project
Manager
Project
Manager
Project
Manager
The project is evaluated through interim and final evaluation method in which the performance
of the project is assessed by the goals and objectives of the project (Schwalbe et al., 2015). The
assessment is done through in the middle of the project, and the final evaluation is done at the
completion of the project through comparing the performance with the goals and objectives of

TEAMWORK AND REFLECTION 9
the project. The measurable organizational value is the main goal of the project, and it is
measured through its success (Marchewka et al., 2014). The measurable organizational value of
the project is assessed below:
1. The desired area of the project is implementing the information technology in the company.
2. The desired value is to have a successful installation of computers in an organization.
3. The appropriated matrix is developed in numeric form.
4. The time framework is two months for achieving the measurable organizational value.
5. The project will achieve its measurable organizational value through the successful
implementation of information technology in an organization.

TEAMWORK AND REFLECTION 10
Part 5
Reflection
The democratic leadership is suitable for the project management because the management of the
project needs the suggestion and opinion of team members which helps to coordinate the project
which is experienced from the management of the project. In the profession of information
technology, the ICT project manager requires the knowledge of information technology,
networking knowledge, program development, ability to solve troubleshoots related to the
installation and configuration of the software. The knowledge helps to manage the activities and
prepare the accurate time framework for the completion of the project. There are various
difficulties which come in the implementation of the project which changes the working of
employees. The autocratic leader cannot handle the project in a most efficient and effective
manner which is understood after the experience gained from working in the project. The
effective leader leads others through managing all the work related activities within the specific
time framework. The leader must share the vision with the team members who help to achieve
the objective through common goals of all team members. The project manager must act as a
good communicator so that the goals and objectives of the project are communicated to all team
members in a most efficient and effective manner. The project manager must have integrity,
empathy, enthusiasm, compete, team building, and ability to solve problems. The project
manager can succeed the project through using the resource effectively.