Conducting Interviews and Advising Applicants of Outcomes for Technical Admin Position

This document provides information on conducting interviews and advising applicants of outcomes for the Technical Admin position. It includes email templates, interview questions, and an induction policy.

Running head: DIPLOMA OF LEADERSHIP
Diploma of Leadership
Name of the Student:
Name of the University:
Author Note:

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DIPLOMA OF LEADERSHIP
Activity 1: Conducting Interviews
a) Mails to the Candidates
Applicant 1: Jessica Joseph
Email Subject Line: Invitation to Interview
Dear Ms./Mrs. Jessica Joseph
We are pleased to inform your CV has been shortlisted to appear for an interview for the job
position of Technical Admin. We have arranged an interview schedule on 25th May, 2018,
at our office premises in 6 Corio Street, Pomborneit East, Victoria- 3249.
The interview will be with our senior management panel of Administration. The
interview is expected to last about 45 minutes. Please bring your CV attaching your
photograph and your identity proof.
Please contact me on 222-333-444 to confirm your attendance at the interview location.
We are looking forward to see you
Yours Sincerely
Sharon Chris
Administrative Executive
6 Corio Street,
Pomborneit East,
Victoria- 3249.

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DIPLOMA OF LEADERSHIP
Applicant 2: Chris Parker
Email Subject Line: Invitation to Interview
Dear Mr. Chris Parker
We are pleased to inform your CV has been shortlisted to appear for an interview for the job
position of Technical Admin. We have arranged an interview schedule on 25th May, 2018, at our
office premises in 6 Corio Street, Pomborneit East, Victoria- 3249.
The interview will be with our senior management panel of Administration. The interview is
expected to last about 45 minutes. Please bring your CV attaching your photograph and your
identity proof.
Please contact me on 222-333-444 to confirm your attendance at the interview location.
We are looking forward to see you
Yours Sincerely
Sharon Chris
Administrative Executive
6 Corio Street,
Pomborneit East,
Victoria- 3249.

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DIPLOMA OF LEADERSHIP
Applicant 3: Ronald O’Brien
Email Subject Line: Invitation to Interview
Dear Mr. Ronald O’Brien
We are pleased to inform your CV has been shortlisted to appear for an interview for the job
position of Technical Admin. We have arranged an interview schedule on 25th May, 2018, at our
office premises in 6 Corio Street, Pomborneit East, Victoria- 3249. The interview will be starting
from 9 am.
The interview will be with our senior management panel of Administration. The interview is
expected to last about 45 minutes. Please bring your CV attaching your photograph and your
identity proof.
Please contact me on 222-333-444 to confirm your attendance at the interview location.
We are looking forward to see you
Yours Sincerely
Sharon Chris
Administrative Executive
6 Corio Street,
Pomborneit East,
Victoria- 3249.

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DIPLOMA OF LEADERSHIP
b) Email to the Interview Panel
Dear Patrick Johnson
We have shortlisted the CV of three eligible candidates for the post of Technical Admin. You
are invited to conduct this interview with the shortlisted candidates who have met the eligibility
criteria for this post. The three candidates are:
1) Jessica Joseph
2) Chris Parker
3) Ronald O’Brien
The final round interview is scheduled on 25th May, at 9 am. An approx 45 minutes are expected
to be spared on one candidate. They have more than 3 years of experiences on this domain. You
are expected to select the right candidate for this job position. Your presence is highly expected.
The copy of the set of interview question will be attached.
Thanking You
Yours Sincerely
Sharon Chris
Administrative Executive

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DIPLOMA OF LEADERSHIP
Interview question and answers:
Q.1) What is your technical background
 Experienced as the technical system executive for minimum 3 years
 Degree on Computer Science
 Knowledge of computer system handling
Q.2) Three attributes for becoming a great system administrator
 Curious and String Analytical power
 Great communicator
 Enriched knowledge about the software and IT systems
Q.3) How to fix the problem when the password is not working?
 A walk through the process
 Looking for multiple solutions
 Application of the real strategy

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Part B:
Document of the Applicants’ Responses
Q.1) What is your technical background
Among all the interviewees, it is observed that the Chris Parker has the most remarkable
technical knowledge with a huge work experience on this same domain. The high efficiency
level on the technical domain is necessary for this post.
Q.2) Attributes for becoming a system administrator
A system administrator needs to be a great communicator and highly skilled with the
technical terms. It is quite difficult for us to select one candidate among them since they have the
greater communication and technical skills suitable for this job.
Q.3) Resolving the issues with the password setting
First attempt does not work always. It is necessary to look for the multiple solutions. In
fact, it is also necessary to create the backup plan for such uncertainties. Two of them answered
correctly and provided the creative solution for it, which was quite remarkable.

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DIPLOMA OF LEADERSHIP
Part C
a) One of the panel members selected Chris Parker for the wider technical knowledge and huge
job experiences. However, it was noticed that Ronald O’Brien has the innovative solutions for
fixing the technical issues, which will be effective enough for the future advancements. Hence,
Ronald O’Brien is selected as the suitable candidate for this post.

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DIPLOMA OF LEADERSHIP
b) Letter to Senior Management
TO
The senior Management
XYZ Limited.
Dear Sir,
We conducted the final round interview for selecting the suitable candidate for the Technical
Admin. After identifying the skills and competency level, the interviewers have selected
Ronald O’Brien as the most efficient and eligible for this post. His knowledge superiority and
innovative analytical skills are quite commendable. We think that we need such talent to deal
with more innovativeness within our organisation.
We require your approval on this decision to perform further formalities.
Thank You
Sincerely
Sharon Chris
Administrative Executive

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DIPLOMA OF LEADERSHIP
c) Email to Employees
Dear All,
We would like to announce that we have selected a new member for the Technical
Admin position. Mr. Ronald O’Brien has the superior technical knowledge with the
experience of 5 years in the same domain. You are requested to cooperate with our
new member and help him to perform the organisational functionalities.
In case of any query regarding the technical concern, you can directly contact him
for the assistance. Your cooperation is highly expected.
Thank You
Regards
Sharon Chris
Administrative Executive

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DIPLOMA OF LEADERSHIP
d) Email to Accounts Department
To
The Account Manager
Dear Mr. Brown
It is to inform you that we have newly appointed an eligible candidate for the post
of Technical Admin. We would like to request you to take a look on his domain
and clarify him the pay structure with every detail. We are also requesting you to
prepare a documented file for keeping the details of the employee.
Your sincere cooperation is appreciated.
Thank You
Regards
Sharon Chris
Administrative Executive

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DIPLOMA OF LEADERSHIP
Activity 2: Advising Applicants of outcomes
1. Formal Letter to unsuccessful applicant
Dear Candidate,
It is very unfortunate to inform you that we could not select you for this time. However,
your expertise level is highly appreciated. You need to prepare more for developing the
innovative analytical skills. We shall contact you if there will be any further vacancy
available.
Thank You
Regards
Sharon Chris
Administrative Executive

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Part B
1. Induction Policy
 The employee needs to be highly committed to provide thee high quality programs and
services
 The employees need to ensure to create the high level of work culture to perform the
organisational functionalities
 The employees need to maintain the appropriate dress codes
 The employees need to maintain the appropriate attendance
2. Process to be followed
The human resource executive would provide the entire job specifications to the new
employee and provide the insights regarding the organisational decorum. The documentation
process would also be conducted to collect the employee details and proceed with further
process.
3. Documentations
 Identity proof
 Release letter from last organisation
 Certificate of any professional course
 Photographs