Managing a Tennis Club Meeting: Agenda, Effectiveness, Review, Minutes, and Formal Verification

This article provides a comprehensive guide on how to manage a tennis club meeting effectively. It includes the agenda, effectiveness, review, minutes, and formal verification. The article also covers important topics such as court maintenance, fundraising for juniors, and tennis coaching. BSBADM502 LA020032

Running Head: MANAGING A TENNIS CLUB MEETING
Manage Meetings
BSBADM502
LA020032
Asessment 2
Rounak Sanati
15/Dec/2018
Student number: 354910942

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Name: Rounak Sanati
Student Number :354910942
Unit Number:LA020031
Assessment 2
Task 1
A meeting was attended at the Valley View Tennis Club on the 30th of August 2018, in
Jade Valley. The meeting transpired in one of the tennis club rooms.
Task 2
1. Agenda of the Meeting
AGENDA
1 Apologies
VALLEY VIEW TENNIS CLUB Notice of Meeting
A Monthly Meeting will be held at 7 pm
on Thursday 30 August XXXX Tennis Club Room, Jade Valley
2. Minutes of Last Meeting
3. Matters arising from minutes
4. General Business
a Court Maintenance
b Fund Raising for Juniors c Griffith Junior Tournament d Format of Competition
5. Any Other Business
6. Date of next meeting
2. Effectiveness of the Agenda
a) The meeting has a date, 30th August 2018
b) The venue of the meeting is the tennis club room, in a place called jade valley
c) The name of the organization, the Valley View Tennis Club, is included on the agenda

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Name: Rounak Sanati
Student Number :354910942
Unit Number:LA020031
Assessment 2
d) The agenda matters have been listed in order, and numerically to make this clear to the
participants of the meeting.
e) The agenda was not available on time before the meeting. Hence an apology has been
tendered at the start of the agenda.
Task 3
Review of the Meeting
a) The meeting preparation was effective. The room at the tennis club was spacious enough
to accommodate all the participants and a detailed copy of the agenda and some
information about the minutes of the last meeting were made available to the meeting
participants.
b) The entire agenda was followed, starting with the minutes of the last meeting to
discussion of important points pertaining to the present meeting, as it was listed on the
agenda.
c) Full discipline and order was maintained during the meeting. Pin drop silence was
observed as important points were discussed by key participants. Questions were asked
by raising hands. Questions and queries were answered one by one. Everyone got their
turn to express views, make matters known and to ask questions.
d) The meeting objectives were met as decisions were arrived at regarding fund raising for
the junior tennis tournament as well as for smaller issues such as court maintenance.

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Name: Rounak Sanati
Student Number :354910942
Unit Number:LA020031
Assessment 2
Task 4
Minutes of the Meeting
[Valley View Tennis Club Meeting]
Minutes of meeting No.[2]
[Jade Valley ] [30th
August 2018]
Attendees:
[ Hilary Browman (Chairman), Nesrin Semen, Vincent Riscouart, Enver Eve (office bearers)
and Dina Merad, Ilknur Varol, Hamzah Khamis (permanent members), Adam Richard
(Treasurer) Oziem Gates (Secretary) of the Valley View Tennis Club]
1.0 Welcome and apologies Action
1.1 Opening and welcome
The meeting was opened by the Chairman Hilary
Browman at 7 pm on Thursday 30th August 2018 Tennis
Club Room in Jade Valley
Hilary Browman welcomed all
the attendees
1.2 Apologies:
1. K Biner
2. Sara Cinulla
Adam Richard moved the
apologies and it was accepted
by Hilary Browman
1.3 Confirmation of Agenda:
1. Minutes of Last meeting
2. Matters arising from minutes
3. Court maintenance
4. Fund Raising for Juniors c Griffth Junior
Tournament d Format of Competition
5. Date of next meeting
2.0 Disclosure of Interest
2.1 Conflict of Interest
The board or the members of tennis club noted that there
was no conflict of interest during the meeting no. 2.
Agenda. However, one of the office bearers left the room
during the meeting but rejoined after a minute or two.
Vincent Riscouart left the
room during the meeting but
rejoined after a minute or two

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Name: Rounak Sanati
Student Number :354910942
Unit Number:LA020031
Assessment 2
3.0 Minutes of previous meeting
3.1 The minutes of the last meeting of 30th July 2018 were
recorded on the motion of Hamzah Khamis and were
seconded by Oziem Gates. The minutes were read out by
the secretary and was endorsed that the minutes of previous
meeting are accurate and complete.
3.2 The secretary noted that he had written to the police
commissioner requesting him to attend the opening of the
new branch of the tennis club in the North West of
Sydney. It was also resolved in the last meeting that the
Premier be invited to attend this opening as well.
Oziem Gates is to extend the
invitation to the premier
4.0 Priority item A
4.1
When it comes to court maintenance, it was emphasized
during the tennis club meeting that every effort will be
made on the part of the tennis club authorities to keep the
tennis courts free from damage and decay. To this effect,
regular maintenance will be carried out on each and every
one of the tennis courts of the tennis club, with special
efforts being made to identify and to arrive at solutions for
repairing the wear and tear associated with tennis courts.
The club tennis courts are used on almost every day of the
week, so it is more than likely that these will show signs of
damage once in a while. The surveillance team will be on
the lookout for such damages and will make sure that
repairs are carried out as soon as any defect or problem is
noticed. Efforts will also be made on the part of the tennis
club authorities to make sure that the repair work for
damage on tennis courts is carried out over a short period of
time so that play activities are not disrupted as a result of
this. Players will also be duly informed about repair work
being undertaken so that they can plan their gaming
schedules well in advance and organize tennis tournaments
and individual games at a time when repair work is not
regarded as necessary or urgent.

5
Name: Rounak Sanati
Student Number :354910942
Unit Number:LA020031
Assessment 2
5.0 Priority item B
5.1
The board decided that the tennis club authorities will actively
undertake fund raising initiatives in order to procure the resources
that are necessary to make the Junior C Griffith Tennis Tournament a
possibility for tennis enthusiasts. The fund raising initiatives will be
conducted through the use of social media channels so as to have a
wide outreach. The tennis club management aims to reach out to the
best possible sponsors by carrying out organized fund raising
campaigns, primarily on social media. Other venues for fund raising
will include shopping malls, schools and colleges, especially in
educational institutions where a substantive portion of the student
populace is interested in partaking in sporting activities such as
tennis.
Enver Eve
proposed to
conduct a
voting system
for a valid
decision.
Proposal was
accepted by
Hilary
Browman
5.2 The board decided that fund raising initiatives for the Junior C
Griffith Tennis Tournament will be carried out over a time span of
four to eight months. A significant portion of time will be allocated
to fund raising activities with the hope that a sufficient amount of
resources can be arranged for, in order to make sure that the
tournament actually takes place. It is believed that in the time span of
four to eight months, the tennis club authorities will be able to reach
out to the concerned sponsors and get them to fund part, if not the
whole of the resources estimated for allowing the tournament to
transpire. Special efforts will also be made to reach out to the patrons
of the tennis club as well as to well-known philanthropists in Sydney
in order to procure the funds that are needed for the Junior C Griffith
Tournament. Philanthropists in Sydney it is expected, will contribute
a generous amount of money to sporting activities, given how
popular and important a sport like tennis is, in Sydney and in the
country of Australia as a whole.
6.0 Reports and operational matters

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Name: Rounak Sanati
Student Number :354910942
Unit Number:LA020031
Assessment 2
6.1 A request was received from Tinkle Glen retirement village for a
wide range of security devices
Financial statements were tabled by Adam Richard.
Oziem Gates
to respond to
the request for
security
devices. A
show of hands
received the
correspondenc
e by general
consent. The
treasure noted
an increase in
revenue by
12%.
7.0 Other business
Some of the other important areas of concern for the tennis club
authorities as discussed in the course of the last meeting is that
efforts will be directed towards the maintenance of tennis equipment.
It is imperative for players to make use of high quality equipment if
they are to engage in a good game of tennis and learn to play like
professionals. Since the tennis club mostly focuses on the training of
youngsters in the game of tennis, it will make all efforts needed to
buy and maintain high quality tennis rackets, balls and other
necessary tennis gear so that players have the best equipment at their
disposal in order to shine on the tennis courts.
Tennis coaching will be made available at a discounted rate to
meritorious tennis players who are faced with difficult circumstances
and who are not able to afford a regular tuition fee. Minor
competitions and matches will be held to determine who it is that is
worthy of a tennis club scholarship.
Efforts will also be made on the part of the tennis club
authorities to hire tennis coaches who are certain to do a thorough job
with their students. For this purpose, the tennis club will look to hire
the best in the business, that is, tennis coaches who are adequately
experiencing and who have been teaching the game for quite some
time now. The tennis club management will try as far as it is
possible, to not compromise on the area of payment in order to make
sure that only the best of the best tennis coaches in Sydney come here
to teach the young tennis enthusiasts at the club how to play a game
of tennis or two.

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Name: Rounak Sanati
Student Number :354910942
Unit Number:LA020031
Assessment 2
8.0 Next meeting
Meeting No. 3 is scheduled for 10 a.m. on 10th of January 2019 at the
same place of Tennis Club Room in Jade Valley.
9.0 Round Table Evaluation of the Meeting
There will be significant efforts made to raise funds for the Junior
Griffith tennis tournament by reaching out to patrons and city-based
philanthropists as well as through the intensive use of social media
platforms and fund raising campaigns. Concerted efforts will be
made to maintain quality tennis equipment and offer discounted yet
specialized tennis coaching, to make the tennis club one of the finest
in Sydney.
10.0 Adjournment
The meeting was closed by the Hilary Browman at 8:45 p.m. Every attendees
stood up and shook
hands with one
another.
Signed (Board chair)
Hilary Browman
Task 5
Formal Meeting Verification Form
To be completed by the chairperson of the meeting or other meeting officer. They must
complete the details below to indicate that your draft notes are authentic
Title of the Meeting Valley View Tennis Club Monthly Meeting

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Name: Rounak Sanati
Student Number :354910942
Unit Number:LA020031
Assessment 2
Location of the Meeting Jade Valley, in the tennis club room
Date of the Meeting 30th August 2018
To be signed by the Chairperson of the meeting or another meeting officer
I verify that the attached draft minutes were taken during the meeting by:
Student’s Name Rounak Sanati
Chairperson’s Signature J G Holloway
Chair Person’s Name J G Holloway
Date 15/Dec/2018