Lessons Learnt in Project Management: Time Management, Communication, and Change Management

This document discusses the lessons learnt in project management, including time management, communication, and change management. It includes strategies for improvement and references for further reading.

TERM 2 ASS_3
LESSONS LEARNT
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Student Number Insert student number
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1. INTRODUCTION
The entire course has been introduced to us so as to understand project management
and its basic principles along with understanding what a project actually is. A project is
generally considered to be a temporary endeavour which is specially designed for the
purpose of producing a unique product or service or results which is having a well-
defined beginning as well as ending. Project management generally refers to the
practice of initiating, planning, executing, controlling and lastly the closing of the work
done by a team for the purpose of achieving a specific goal or for meeting the special
success criteria.
2A. LESSONS LEARNT: FRAMEWORK
2.1 How I planned to gather and document lessons learnt
When I planned to identify
and collect lessons learnt
Who I planned to involve in
the process of gathering
lessons
How I planned to document
lessons
At the beginning of the
course I have planned to
identify and collect the
lessons which were going
to be presented to us
throughout the entire
course.
I have planned to involve
my fellow classmates
throughout the entire
process of gathering the
lessons.
I have planned to document
all the lessons after each
and every week.
2B. LESSONS LEARNT: FRAMEWORK (CON’T)
2.2 What actually happened?
When I identified and
collected lessons learnt
Who I involved in the
process of gathering
lessons
How I documented lessons
After completion of the
course I have planned to
identify and collect the
lessons which were going
to be presented to us
throughout the entire
course.
I have planned to involve
my fellow classmates
throughout the entire
process of gathering the
lessons.
I documented the lessons
after the entire course was
completed.

3.1 LESSON 1
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
Time Management
The situation made me feel
that I was lacking the
capability of managing the
time. Every portion of the
project was running behind
the schedule and for that
reason the time of
completing the project kept
on increasing initially
responsible for increase in
the budget of the project.
From this I learnt about the
fact that there exist
multiplicative effects of the
tie management. Besides
this I understood the fact
that a good time
management is essentially
needs which is associated
with allowing the
accomplishment of more
and more within a shorter
period of time and this in
turn would be associated
with freeing up the time
and this would be helping
in taking advantage of the
learning opportunities,
lowering of the stress,
helping in get more
focused. All these things
would be helping in
achieving a more
successful career. Each
and every benefit that are
to be received from the
time management would be
helping a lot in improving
another aspect of life.
3.2 LESSON 1: IMPROVEMENT STRATEGY
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the
lesson
5. When the
strategy will be
implemented
One of the
improvement
strategy which
can be used is
the reviewing of
the daily
progress. This
includes the
keeping a track of
the daily
In order to check
if the strategy is
working by
making use of a
time
management
chart which can
be used so as to
record all the
activities at
The strategy is
easily achievable
and is also
considered to eb
most efficient
time
management
strategy. The
strategy is easily
achievable as
This strategy is
relevant as this
would be helping
in the
identification of
the productive as
well as the non-
productive time.
Whenever the
unproductive time
The strategy is ti
be implemented
at the beginning
of the project.

performances so
as to chech if the
things are being
done as per
scheduled or not
different time
intervals of the
day.
recording the
tasks is very easy
and the only thing
that is to be done
is recording the
daily activities
along with the
time that is taken
so as to complete
the activities.
is being tracked it
would be
providing the
opportunity of
reducing that time
or eliminating that
that time and
using it for useful
purpose. Posting
of the revised
time
management
goals would be
helping in
improving the
efficiency.
4.1 LESSON 2
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
Communication problem
The situation made me feel
that I am not capable of
providing a proper clarity
of the project. Besides this
due to communication
problem I as was also not
capable of creating a
positive relationship with
the other members of the
project as well. Lack of
effective communication
lead to distribution of the
information in a wrong
format to the wrong team
member. Besides this the
wrong style of
communication adopted by
me provided the wrong
format of information or
informations that are
entirely not related to the
requirements.
For every project the
communication is
associated with playing a
very vital role and
communication acts as the
comer stone for the
collaboration and is greatly
associated with
contributing towards the
project success. It is
essentially to be made sure
that the communication
which is to be conducted is
in a continuous flow
without any kind of
interruptions and it is very
much essential to make
sure that everyone is
involved with the project
are included in the
communication process,
4.2 LESSON 2: IMPROVEMENT STRATEGY
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the
lesson
5. When the
strategy will be
implemented

The strategy that
is to be used so
as to eliminate
the problems
related to
communication is
by the creation of
a communication
plan. This is the
plan which can
be defined as the
policy-driven
approach
associated with
providing the
stakeholders with
the information
that are required.
This plan would
also be
associated with
defining the way
of providing
information to a
particular person
in a formal way
along with
making sure
about when the
information is to
be shared and
what
communication
channel is to be
used while
delivering the
information.
The strategy can
be evaluated by
making use of
meeting
evaluation form.
This is a type of
survey that can
be filled by the
participants
whenever the
communication
process amongst
the team
members end.
Besides this while
using this tool it is
to be made sure
that the survey is
short enough for
the participants
so as to fill it as
quickly as
possible, this
survey can be
done by means of
the e-mailing
immediately after
the information is
communicated,
This is easily
achievable as the
communication
plan is easy to
create and the
only thing that is
to be done is
noting down all
the important
sections of the
project where the
information is to
be
communicated.
Besides this one
of the major
reason behind
making the
communication
plan achievable is
that it just needs
to identify the
current means of
communication in
accordance to the
person to whom
the information is
to be
communicated.
This particular
strategy is highly
relevant to the
problem that is
being faced as
this is the only
means by which
an efficient and
effective
communication
can be created.
The
communication
plan is to create
at the planning
stage of the
project as to
avoid any type of
conflicts in the
middle of the
project.
5.1 LESSON 3
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
Change management
The situation made me feel
that I’m not capable of
handling any of the
changes which are taking
place in the project.
Besides this I was also not
capable of dealing with the
transitions or the
transformations which
were taking place in the
objective, process and
I learnt about the fact that
change management is one
of the systematic
approaches which is
associated wit dealing with
the any kind of changes
taking place within a
project. Besides this I also
understood the fact that in
order to manage the

technologies that were
used in the project.
changes in a proper way
there is a need of
implementing strategies so
as to have effective
changes and for controlling
the changes as well along
with helping people in
adapting the changes. This
is the strategy which
includes a structured
approach so as request a
change along with an
appropriate mechanism so
as to respond to the
request and for taking
follow up.
5.2 LESSON 3: IMPROVEMENT STRATEGY
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the
lesson
5. When the
strategy will be
implemented
Change
management can
be improved by
making the entire
team work in a
collaborative way.
In this strategy the
relationship exiting
between the
project team and
the change
management
resources is teo be
clearly articulated
and besides this
the roles and
responsibilities are
also to eb defined.
Includes the
deliberate Work so
as to establish
partnership with a
Sigle goal in mind
which would be
helping in
delivering the
intended results
and outcomes of
The change
management can
be measured by
looking into the
results after the
changes are made.
This can also be
measured by
comparing the
outcomes with the
results that have
been expected at
the beginning of
the change
management.
The strategy is not
hard to achieve as
this only requires
the collaboration
of the team
members who
would be working
together so as to
make the change
management
effective.
This strategy is
entirely relevant to
the lesson as this
helps in managing
the changes in an
effective way along
with helping in
making the
changes work out
well with the
progress of the
project
This is the strategy
which is to be
implemented at
the time when the
project is going on
and certain
changes occur.