Lessons Learnt for Project Initiation and Planning - PPMP20008

This document discusses the lessons learnt for project initiation and planning for the course PPMP20008. It includes the framework for gathering and documenting lessons learnt, situations faced, improvement strategies, and references.

TERM 2 ASS_3
LESSONS LEARNT
Name: Insert full name
Student Number Insert student number
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number

Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template should
be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove all
blue text prior to submission. If there are two or more options for you to decide between, revert
the option you are keeping to black and remove the other.

1. INTRODUCTION
For this specific course study I have chosen PPMP20008 course to ensure that I will
meet all the requirements of project initiation and planning as well. I think that, this
module will help me to accomplish my project requirements and objectives completely.
After going through the module details I think that, I would be able to realize the benefits
and challenges that a project team can face while conducting any project towards its
success direction. I think that I would be able to realize the project needs and its
application in the real field of application. The way through I have identified the sources
and gathered information from the sources are elaborated in this paper. In addition to
this, I have also analysed the situation and how it forced me to feel during that specific
situation are demonstrated. The ways through which specific situation can be improved
or the strategies those can be incorporated to recover the existing challenges are also
elaborated in this paper.
2A. LESSONS LEARNT: FRAMEWORK
2.1 How I planned to gather and document lessons learnt
When I planned to identify
and collect lessons learnt
Who I planned to involve in
the process of gathering
lessons
How I planned to document
lessons
With successful completion of
my course I have realized
that, proper planning and
accordingly gathering data is
an important action that has
to be taken under
consideration while
conducting any real world
project.
For gathering and analysing
needful data I think that
different sources are needed.
However, gathering data from
theses sources are not
possible for all the
participants. Therefore, in
order to gather data I have
planned to involve my project
supervisor and my other co-
members.
The documents which will
specifically help me to
capture data and utilize those
are lesson learned report.
Whatever lesson I have
learned should be used
professionally. In order to
use the documented data I
think that the applicability
should be reviewed.
2B. LESSONS LEARNT: FRAMEWORK (CON’T)
2.2 What actually happened?
When I identified and
collected lessons learnt
Who I involved in the
process of gathering
lessons
How I documented lessons
At the end of course
PPMP20008, I think that
identification of collected data
is much important. In addition
to this, at the initiation phase
of any other real world project
data identification and
It is not mandatory that
information those are
collected useful therefore, I
would like to involve my
project supervisor and team
members while collecting
data from the sources.
I would like to store all
captured data in a computer
based lesson learned report.
It will help me to store and
incorporate each lesson into
an electronic database for
future dissemination and

collection is crucial. I think
that while gathering data
proper guidelines are also
crucial to be followed.
future sharing as well.
3.1 LESSON 1
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
The time when I was
assigned to a professional
project I realized that, in order
to accomplish the project and
meet desired objectives and
aim at the end of the project
timeline understanding of
situation is much crucial.
When I conducted a
situational comparison
between data collection plan
and actual data collection
approach that was followed I
felt that, there is a vast
difference.
At that point of time I became
extremely confused because
I felt that I have not followed
all guidelines and planning
phases.
After analysing the situation I
have learnt that none of the
project team member should
give up and stop learning
because each moment
makes us learn something
new. In order to avoid theses
situational challenges
guidance from the project
supervisor and co-members
are also required.
3.2 LESSON 1: IMPROVEMENT STRATEGY
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the
lesson
5. When the
strategy will be
implemented
I think that, in
order to
overcome the
situational
challenges
continuous
improvement is
much required. In
fact I think that
continuous
learning is the
Whether the
strategy is
working or not
can be measured
with the help of
self evaluation. In
other words,
internal analysis
is the best
weapon to
measure the
I think that, this
specific strategy
is easy to achieve
as no additional
capital
investment will be
required for this.
I have realized
this specific
strategy is
relevant to lesson
learnt 1 because
it helps to
address the
lessons those
have been
collected.
This strategy
needs to be
implemented at
the project course
learning phase
(between
11/1/2016-
20/5/2018)

only way that
helps to make
personnel
improvement.
situation.
4.1 LESSON 2
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
During project development
phase I have realized that I
do not have enough ideas
regarding use and application
of Microsoft Project. For
implementing and tracking
the project progress use of
MS project is important
though I did not have enough
knowledge.
This situation makes me
extremely frustrated because
I do not have enough time so
that I could learn the details
application of the MS project.
From this situation I have
realized that, if time is found
to be limited then also the
basic of MS project needs to
be learned accordingly.
4.2 LESSON 2: IMPROVEMENT STRATEGY
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the
lesson
5. When the
strategy will be
implemented
The best possible
way that helps to
improve this
situation is usage
of SWOT
analysis. The
SWOT analysis
will help me to
identify the
strength,
weaknesses,
opportunities and
threats as well.
Whether the
strategy is
working or not is
measured
through
performance
measurements
matrix. It will help
me to improve
myself.
This particular
strategy is
achievable as no
extra cost and
resources are
needed to
accomplish this
evaluation.
I would know
that, this
particular strategy
is working
because I can
minimize each
challenge those I
was facing at the
project
development
phase.
At the project
planning and
development
period this
strategy is
required to be
implemented and
the time
estimated for this
course is
(15/05/2016-
20/05/2018)
5.1 LESSON 3
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation

After gathering and applying
all data from resources I
thought while using those
data in the project planning
phase I felt difficulties
additionally some of my team
members were not supportive
enough.
I felt very angry and
frustrated at that situation
because without team
support implementation of a
project successfully is not an
easy job.
During this situation I felt that,
whatever we have learnt are
no easy to apply in the real
field scenario.
5.2 LESSON 3: IMPROVEMENT STRATEGY
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the
lesson
5. When the
strategy will be
implemented
The improvement
strategy that must
be involved to this
situation is open
communication. I
have realized that
open
communication
resolve the team
conflicts.
Timely situation
analysis is the best
suited way which
helps to measure
the strategies.
This strategy is also
achievable because
it also does not
require any
additional cost.
The strategy is
relevant to lesson 1
as it will help to
mitigate the
difficult conflict
situations.
This specific
strategy is required
at the project
development
period. It also
requires
dissemination as it
includes work
process revision
and training.
6. CONCLUSION
From the entire discussion it can be concluded that, as soon as the project will be defined the
additional requirements for the project should be addressed also. Identification of resources, time
and cost are much crucial for the project success. I have realized data collection, analysis and their
application are most important parts for successful implementation of the projects. Each situation
should be analysed in the course session of PPMP20008 to mitigate the possible challenges that
may interrupt the expected outcomes of the project. I think the improvement strategies will
mitigate these difficult situations. Though, PPMP20008 course is not enough for project success
therefore lesson learnt details are to be documented with the completion of each phase.

7. REFERENCES
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