Lessons Learnt in Project Management - Desklib

This document discusses the lessons learnt in project management including late start of term, group dynamics, and time management. It provides improvement strategies and in-text referencing from PMBOK and PRINCE2. The document also includes a reflection on the learning process and how to gather and document lessons learnt.

TERM 2 ASS_3
LESSONS LEARNT
Name: Insert full name
Student Number Insert student number
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number

Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template
should be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove all
blue text prior to submission. If there are two or more options for you to decide between, revert
the option you are keeping to black and remove the other.

Please KEEp the RED color and the scenario the same,
Lessons Learnt must be,
1) Late start of tearm (use in 3.1 Lesson-1)
2) Group Dynamics ( use in 4.1 Lesson-2)
3) Time Management (use in 5.1 Lesson-3)
In 3.2, 4.2 and 5.2 improvement strategy please provide “in-text referencing” with
some terminologies and methods from PMBOK and PRINCE2.

1. INTRODUCTION
Knowledge and information transmission is a central aspect within project management. In This
study, I would focus on different and wide ranging situations, which I encountered during the
course of the project. Discussion on the different learning processes would help me to shed light
on the ways and means through which I acquired the learning processes. These difficulties would,
in turn, act assistance in terms of incorporating strategies, which I can apply for avoiding the
disappointing situations.
2A. LESSONS LEARNT: FRAMEWORK
2.1 How I planned to gather and document lessons learnt
Complete the table below.
When I planned to
identify and collect
lessons learnt
Who I planned to involve
in the process of
gathering lessons
How I planned to
document lessons
At the initial stage, I planned
to make practical application
of the lessons learnt at the
beginning of the semester.
Due to prior knowledge and
expertise, I had done some
research. Therefore, during
the lectures, I planned of
taking notes, which would
help me to gain better
understanding of the
gathered assessments and
lessons.
I involved my classmates and
professors for acquiring
better ideas about university
Moodle, journal articles
related to the subject matter.
Thorough readings helped
me in concretizing my
expertise in this direction.
Paying attention to the class
lectures assisted me in
gaining a deeper
understanding to the project
terminologies. Weekly class
notes enabled me to conduct
effective research regarding
the subject matter of the
research.
2B. LESSONS LEARNT: FRAMEWORK (CON’T)
2.2 What actually happened?
When I compare how I had planned to gather and document lessons learnt versus what
actually happened? Complete the table below.
When I identified and
collected lessons learned?
Who I involved in the
process of gathering
lessons?
How I documented lessons?
I thought of paying more
attention to the class
lectures. However, due to an
Involvement of the professor
and team members helped
Focus on class lectures
proved assistance for me to

emergency, I failed to attend
the lectures. Hence, I
started attending the lecture
from the 5th week of the
semester. As, from week 6th
we were starting the group
assessment. Therefore, I
sought the assistance of the
experts to clarify the
concepts needed for
planning and starting a
project.
On the other hand,
formation of the group
aggravated the complexities
due to inadequate time. To
cope up with the time, I
started taking notes from the
suggestion of the advisors.
me to gain deeper
understanding about the
terminologies of the subject
and the project work
(Oettingen et al., 2018).
understanding the basic
terminologies in an efficient
and effective manner. I laid
special emphasis on time
management, cost
management from PMBOK
which are essential for
initiating the project related
activities. Class notes also
proved fruitful for
concretizing the knowledge
and expertise.
3.1 LESSON 1
NOTE: This is about reflection and reflective practice – not about the topics you have
learnt. To receive full marks you need to have demonstrated ‘deep reflection about the
learning process.
1. Situation – (Describe a situation that happened within PPMP20008)
2. The situation made me feel… (Describe your feelings when the situation occurred -
were you frustrated, angry, confused, happy, relieved etc. What impact did this have for
you or others?)
3. What I learnt from reflecting on the situation – (Make sure this is written as a lesson)
Complete the table below
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the
situation
When I reached the venue, all
of the team members
rebuked at me. I got
confused. Afterwards, I
realized that I was late by one
hour. This situation made me
I realized the communication
gaps, which prevailed
between the team members.
These gaps resulted in
misinterpretations,
aggravating the complexities
Mobile applications like
Whatsapp, Facebook proves
beneficial in terms of
establishing stable
communication with the
team members. I feel that
these apps would help me to

depressed, which further
delayed my learning process.
I failed to convince the team
members that it was not my
fault. As a result of this, I got
frustrated and confused and
felt like being stranded on an
island. I experienced dilemma
regarding the future course
of actions.
within the execution of the
project related activities. I felt
the need for adopting
effective communication
channels, which would be
beneficial in terms of
producing collaborative
output (Kong & Ko, 2017).
convey the message
regarding my absence. I think
that effective utilization of
these apps would be reduce
misunderstandings, conflicts
and harassments.
3.2 LESSON 1: IMPROVEMENT STRATEGY
1.
Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance
of strategy to
address the
lesson
5. When the
strategy will
be
implemented
According to me,
if I create a group
on Whatsapp, I
would be able to
share the
learning
materials. Along
with this, I would
acquire the
essential
information
about date, time
and venue of the
lectures, even in
case of absence
from the class.
This sharing
would result in
the knowledge
transfer, reducing
the gaps, which
persist in my
interpersonal
skills, abilities
and
competencies.
Tracking the
performance and
assessing its
impact of the
business would
act assistance for
measuring the
effectiveness of
the strategies
(Kurtz &
Draper, 2016).
Tracking the
performance in
terms of fulfilling
the goals make
the strategies
achievable. As
most of the team
members are
tech savvy and
are acquainted
with whatsapp
groups, the
strategy seems
to be achievable.
However, track
needs to be kept
for the approach
towards fulfilling
the identified
and specified
goals (Holt, Hall,
& Gilley, 2018).
For this,
checklists and
templates needs
to be considered.
Sharing the
training materials
in the whatsapp
group would help
me to achieve
better
understanding of
the lecture notes
even if I am not
present
physically in the
class. Along with
this, sharing the
class lectures on
whatsapp group
would enhance
my preconceived
skills, expertise
and knowledge.
This sharing
would reduce
conflicts,
discrimination
and
harassments.
I think 3 days’
time would be
enough for
implementing
the strategies.

4.1 LESSON 2
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the
situation
The group dynamics
indicates the behavioral
and attitudinal
characteristics that can
help to measure the
abilities of a group. I have
identified that non-
cooperation among the
team members and
behavioral differences
stalls the productivity. Few
days ago, I realized that
the team members lack
effective listening skills,
which acted as obstacle in
the decision making skills.
Involvement of the team
members is crucial in
terms of broadening the
creativity and imagination.
However, due to lack of
cooperation as well as
listening skills, lack of
motivation among the
team members are
influencing the team
productivity. It have
analyzed that team
members have started
thinking that their opinion
regarding the development
process does not bring any
kind of changes in the final
plan (Harris et al., 2016). It
makes them depressed.
During the meeting some
of the team members were
intentionally absent as
they think that the
management does not
understand their needs.
Not getting cooperation
from the management,
acts as a misutilization of
our skills, expertise and
knowledge. Through this,
the juniors suffer a lot, as
they are unfamiliar with the
workplace terms and
conditions. Upon
suggesting flexible working
shifts, I encountered
mocking and taunts, which
made me feel the
necessity of flexible
communication. It was so
disappointing for me that
being a team member I am
not even allowed to give
my opinion in the team
meetings (Robertson,
2016). I was feeling so
confused that I am not
being able to convince
others. It has made me
frustrated and
disappointed. I was feeling
like leaving the team on
that moment.
Reflecting on the situation,
I realized the all of the
team members
experienced the same
fate. I think improper
listening and leadership
skills resulted in such a
situation. I believe, if I
need to focus on
motivating myself, so that I
will be able to understand
how should I will be able to
drag the attention of
individuals. On the other
hand, I strongly believe
that by improving the
leadership skills, not only I
will be able to develop a
strong personality of mine
in front of my team
members, but also it can
motivate me towards
achieving my goals.

4.2 LESSON 2: IMPROVEMENT STRATEGY
1.
Improvement
strategy
2. How to
measure if the
strategy
works
3. Why the
strategy is
achievable
4. Relevance
of strategy to
address the
lesson
5. When the
strategy will
be
implemented
I think
attending
different kinds
of seminars
and leadership
based
workshop can
be beneficial
for enhancing
leadership
skills, abilities
and
competencies
These
workshops
would increase
my confidence
level.
Indulging in
group
discussions
would reflect
the
measurability
and feasibility
of the strategy.
The seminars
would enrich
my
preconceived
knowledge and
skills.
Transferring the
gained
knowledge to
the team
members would
broaden my
thinking skills.
Rationality in
this approach
would
simultaneously
enhance my
leadership skills
(Silverman,
Kurtz & Draper,
2016).
Getting
adequate
motivation and
encouragement
would bring
noticeable
changes in the
approach of the
individuals
towards
productivity.
6 months.
5.1 LESSON 3
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the
situation
Good time management is
very important for
completing the works
within the stipulated time.
Proper time management
acts as a stress buster,
energizing me for doing
the tasks in an efficient
and effective manner (Cole
et al., 2017).
Determination,
perseverance and
Incapability to submit the
work within the deadline
makes me nervous. For
this, the entire team has to
suffer. I have to be more
hardworking.
I learned that I need to be
more spontaneous in my
approach towards
performing the tasks. I can
achieve this by setting tine
limits for the tasks.

commitment improves the
professional graph.
However, in my case, I
realized that I lack time
management skills. This is
the reason, I get mocked
at in the workplace. This
lacuna delays the
production process,
compelling the team
members to encounter
severe losses.
5.2 LESSON 3: IMPROVEMENT STRATEGY
1.
Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance
of strategy to
address the
lesson
5. When the
strategy will
be
implemented
Scheduling the
tasks helps in
managing them
within the
available time.
This
organization
would act
assistance in
terms of
calculating my
productivity
rate. The
objective is
specific as it
has focused on
making the
schedule of
work.
Tracking the
performance
reflects
measurability of
the strategy.
Performing the
tasks within the
stipulated time
makes the
strategy
achievable.
Tracking the
productivity and
efficiency is
crucial for
implementation
of the
strategies.
6 months
6. CONCLUSION
Teamwork enhances the productivity. Rationality in transferring the skills is effective in
terms of enhancing the leadership skills, abilities and competencies. Capability to
implement the improvements are vital in terms of upgrading the personality. Tactfulness in

this direction is assistance for averting the exigencies. Along with this, it is also assistance
I terms of attaining personal and professional development.
7. REFERENCES
Cole, D. C., Giordano, C. R., Vasilopoulos, T., & Fahy, B. G. (2017). Resident physicians
improve nontechnical skills when on operating room management and leadership
rotation. Anesthesia & Analgesia, 124(1), 300-307.
Harris, K. M., Phelan, L., McBain, B., Archer, J., Drew, A. J., & James, C. (2016). Attitudes
toward learning oral communication skills online: the importance of intrinsic interest
and student-instructor differences. Educational Technology Research and
Development, 64(4), 591-609.
Holt, S., Hall, A., & Gilley, A. (2018). Essential Components of Leadership Development
Programs. Journal of Managerial Issues, 30(2), 214.
Insert at least 7 – 8 references immediately below.
Kong, E., & Ko, S. (2017, December). A Team Exercise as a Teaching Tool for Online
Students: Learning for Knowledge Sharing, Team Skills and Resource
Management. In International Conference on Intellectual Capital and Knowledge
Management and Organisational Learning (pp. 139-144). Academic Conferences
International Limited.
Oettingen, G., Kappes, H. B., Guttenberg, K. B., & Gollwitzer, P. M. (2015). Self
‐regulation
of time management: Mental contrasting with implementation intentions. European
Journal of Social Psychology, 45(2), 218-229.
Robertson, J. (2016). Coaching leadership: Building educational leadership capacity
through partnership. New Zealand Council for Educational Research. PO Box 3237,
Wellington 6140 New Zealand.
Silverman, J., Kurtz, S., & Draper, J. (2016). Teaching and learning communication skills
in medicine. CRC press.