TfL Project Management Plan for Staging Gilbert and Sullivan Operetta

This project management plan outlines the methodology, network diagram, stakeholder analysis, work breakdown structure, and risk analysis for Transport for London's staging of a Gilbert and Sullivan operetta.

TfL project management
plan for the stagging of
one of the famous
operettas of playwright
William G Gilbert and
composer Arthur Sullivan

Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Justification of project and critical analysis of methodology used in project along with the
benefits of methodology in project..............................................................................................1
TASK 2............................................................................................................................................2
Evaluation of network diagram and Gantt for the music event of Transport of London ...........2
..........................................................................................................................................................5
..........................................................................................................................................................6
..........................................................................................................................................................6
TASK 3............................................................................................................................................6
Stakeholder analysis for the project.............................................................................................6
TASK 4............................................................................................................................................8
Explanation of work breakdown structure along with desired organisational structure for
music concert...............................................................................................................................8
TASK 5 ...........................................................................................................................................9
Differential risks for the music concert organised by Transport for London .............................9
TASK 6..........................................................................................................................................11
Determining quality expectation and acceptance criteria of the music concert.........................11
CONCLUSION .............................................................................................................................11
REFERENCES..............................................................................................................................12

INTRODUCTION
Project management can be described as a practice whereby team is lead in a proper way
in order to accomplish objectives of project within the specified constraints (Picciotto, 2020).
Main purpose of project management is to plan and organise a project in order to complete it
successfully. It majorly involves scanning expected risks, budgeting in a smart manner and
communicating clearly. This project highlights the understanding the justification for the project
of transport for London. It also involves a network diagram and Gantt Chart in order to measure
expected time and critical path. It also highlights an understanding of stakeholder analysis which
helps to understand power and interest of varied persons related with organisation. It also depicts
the structure of work breakdown structure and risk analysis for the given project.
TASK 1
Justification of project and critical analysis of methodology used in project along with the
benefits of methodology in project
This project is related to a music concert where Transport for London has contracted a
team and assign a project (Wu and et.al., 2021). This project is designed to plan the celebrations
for 40th anniversary of Transport For London. This event is funded by Transport For London
which is strategically partnered with university students council. Main objective of this event is
to celebrate 40th anniversary of G&S society as well as unveiling strategic planning of Transport
for London.
Methodology in project management can be explained as a practice or techniques which
is used by managers in working through a proper discipline (Pan and Zhang, 2021). It is chosen
in the basis of flexibility, risk ability and size of team of a given project. In order to plan music
concert for Transport for London, Scrum methodology is used. It is a technique whereby large
tasks are segregated into smaller ones so that that can be performed easily. Scrum methodology
allows viability for each performed tasks and also helps team members in allocating the
resources in a better way.
Scrum methodology is used in projects related to health care, government, banking and
many more. It is used in health care and insurance projects which helps in bifurcating the tasks
such as identification of risks, determining its probabilities and searching ways to minimize
them.
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TASK 2
Evaluation of network diagram and Gantt for the music event of Transport of London
i) Network Diagram
A Network Diagram can be described as a visual representation which is illustrated with the help
of boxes and arrows (Filippetto, Lima and Barbosa, 2021). This can be used in event organised
by Transport for London in mapping out the schedule and sequence of the project. It also helps in
tracking the progress of each phase of project starting from its initiation to completion. Network
diagram for the event for Transport for London is as follows:
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In order to determine the critical path of above network diagram managers of Transport for
London has worked through the following criteria:
From the above presented network diagram, manager of Transport for London has investigated
critical path which in order to align activities and their time in a proper way. Above mentioned
diagram is prepared through the colouring of blue and orange as provided in Figure 1. From
creating above network diagram, it has been determined that smallest path for doing the specified
activities of presented event is 116 days that makes critical path including points
1→2→4→5→9→10→21→22.
ii) Gantt Chart
Gantt chart can be explained as a management tool which helps managers in illustrating plan for
the specified project (Aanbari and Kwak, 2018). It can be used by project planners in making
assumptions about planning and scheduling differential projects. Gantt chart in relevance to
music concert organised by project planners of Transport for London is as follows:
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TASK 3
Stakeholder analysis for the project
Stakeholder analysis can be described as an exercise used by organisations in identifying
the interests and power they have in establishment (Mavi and Standing, 2018). Main purpose of
stakeholder analysis is to identify and fulfilling the needs of their project. It is essential for
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organisations to know which shareholder is expecting what from business operations. It has
made progress tracking process of project easy as well as remove multiple hurdles. Stakeholder
analysis in relevance with music concert of Transport for London is as follows:
Level of interest
Level of power HIGH LOW
HIGH Direct managers Audience
LOW Employees Suppliers
High power, high interest- Under this category, those stakeholder came who have high
power as well as interest in organisation. In relation to Transport for London, stakeholder who
have high power as well as interest in business operations are its direct managers. They have
high power as they are the policy makers. They also have high interest as they are responsible for
the whole event and willing to complete it on time. These are considered as internal stakeholders
who are considered as significant and have high power.
High power, low interest- Under this category, those stakeholders came who have high
power and low interest in organisational processes. In context to Transport for London, audience
are taken into consideration. As they have high power in making the concert viable as well as
they have low interest as they just have to attend the concert. These are external stakeholders but
can impact an organisation or audience in an adverse manner.
Low power, high interest- These are those people who are expected to be informed and
checked on a regular basis. These have high interest and low interest in business activities. In
relevance with Transport for London, these stakeholders majorly comprises of employees. As
they only want salaried from organisation and do not have any right in suggesting anything.
These are considered as internal stakeholders for the company.
Low power, low interest- Under this category, those people came who have to keep
informed of business operations. In accordance with Transport for London, these stakeholders
include suppliers which provides materials for organising the music event. These are the
external stakeholders which are needed to keep informed about the business operations.
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TASK 4
Explanation of work breakdown structure along with desired organisational structure for music
concert
Work breakdown structure can be described as a management tool which is implemented
in projects by taking step-by-step approach in order to complete big projects while segregating
numerous pieces of tasks (Rodríguez-Rivero and et.al., 2020).. It is helpful for project managers
of Transport for London as it helps in breaking the tasks into smaller units in order to perform
them effectively. Work breakdown structure in relevance with Transport for London is
mentioned below:
Organisational structure in project management is used by managers in aligning tasks
with team members in order to perform effectively. It is significant for managers of Transport for
London to is functional organisational structure as it helps them to divide the tasks through
functionally. Organisational structure in relevance with Transport for London are as follows:
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TASK 5
Differential risks for the music concert organised by Transport for London
Risk analysis in project management can be described as a practice which essentially involves
project outcomes and varied objectives that helps in examining the impact of project. Varied
risks in relevance with Transport for London are as follows:
S. No. Risk category Risk
identification
Risk analysis Risk
proximity
Action plan
1 Financial risk Finance manager High High Be ready with
differential avenues.
2 Operational
risk
Operating
manager
High High Try to make effective
plans for operations.
3 Safety risks Project Planner High Moderate Adopt proper safety
techniques like
cameras etc.
4 Risk of Operating High High Book medical
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injuries managers assistance in advance
5 Accommodati
on risks
Project planner Moderate Moderate Book and check
accommodation on a
early basis.
6 Infrastructure
related risks
Project planner High Low Prepare plans in
advance and manage
equipments.
7 Risk related
to transport
Project planner High Low Determine the
transport routes
before the starting of
programme
8 Overlapping
activities
HR manager High Low Should assign task
properly
9 Stress of
workers
HR manager High Moderate Should motivate their
employees
10 Political
landscape
Project planner High Low Comply with all the
regulations which are
framed.
11 Economic
risk
Finance manager High Moderate Follow the regulated
policies
12 Communicati
ons risk
HR manager High Low Create proper
communication
channels
13 Legal risk Legal advisor High Low Keep track of legal
laws and follow them
14 Environmenta
l risks
Project planner High Low Regulate policies in
curbing the risk
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15 Lack of
retention
HR manager High Moderate Make recruiting
system clear
16 Deadline
meeting risks
Project planner High Low Scheduling accurately
17 Risk related
to
management
General manager High Low Determine accurate
strategies
18 Visitors
behaviour
Project planner High Low Hire escorts to handle
them
19 Disorder of
performance
Project planner High Moderate Maintain proper list
20 Fault related
to technology
Project Planner High Low Plan on a early basis
TASK 6
Determining quality expectation and acceptance criteria of the music concert
Managers of Transport for London has managed to determine their quality exception
through tracking the check list of music concert. Acceptance criteria is based on feedbacks taken
by audience at the end of concert. In order to measure the progress of the event, it is desirable for
managers to use KPIs and benchmarking which is used in order to track the success of project.
Benchmarking can be used by managers of Transport for London as it helps them to track
progress of their event.
CONCLUSION
From the above presented information, it has been conclude that project management is
an essential task which is undertaken by organisations. Varied methodologies are used by
organisations in tracking their progress in order to make the project successful.
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REFERENCES
Books and Journals :
Aanbari, F. T. and Kwak, Y. H., 2018, June. Impact on project management of allied disciplines.
Project Management Institute.
Filippetto, A. S., Lima, R. and Barbosa, J. L. V., 2021. A risk prediction model for software
project management based on similarity analysis of context histories. Information and
Software Technology. 131. p.106497.
Mavi, R.K. and Standing, C., 2018. Critical success factors of sustainable project management in
construction: A fuzzy DEMATEL-ANP approach. Journal of cleaner production. 194.
pp.751-765.
Pan, Y. and Zhang, L., 2021. A BIM-data mining integrated digital twin framework for
advanced project management. Automation in Construction. 124. p.103564.
Picciotto, R., 2020. Towards a ‘New Project Management’movement? An international
development perspective. International Journal of Project Management. 38(8). pp.474-
485.
Rodríguez-Rivero and et.al., 2020. Applying the strategic prospective approach to project
management in a development project in Colombia. International Journal of Project
Management. 38(8). pp.534-547.
Wu and et.al., 2021. Ontological knowledge base for concrete bridge rehabilitation project
management. Automation in construction. 121. p.103428.
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