TfL Project Management Plan for Staging of Operettas by William G and Arthur Sullivan

This report discusses the project plan, project deliverables and objectives for TfL's staging of operettas by William G and Arthur Sullivan. It includes a Gantt chart, network diagram, stakeholder analysis, risk analysis, WBS, and quality control measures.

TfL project management plan

Table of Contents
INTRODUCTION...........................................................................................................................3
Task 1...........................................................................................................................................3
Task 2...........................................................................................................................................3
Task 3...........................................................................................................................................3
Task 4...........................................................................................................................................3
Task 5...........................................................................................................................................3
Task 6...........................................................................................................................................4
CONCLUSION................................................................................................................................4
REFERENCES................................................................................................................................1

Title: TfL project management plan for the staging of one of the famous operettas
of playwright William G and composer Artur Sullivan
INTRODUCTION
Project management refer to the utilisation of particular skills, tools, techniques and
knowledge in order to deliver something of value to its stakeholders. A project ids different form
routine operations and ongoing activities of a business (Tereso and et.al., 2019). The report will
discuss about the project plan, project deliverables and objectives. A Gantt chart and network
diagram will be prepared to show relationships among the activities and stakeholder analysis will
be done. A risk analysis, WBS and write up will also be analysed.
Task 1
Project objectives: Project objectives are following:
 To stage the operettas of playwright William G. Gilbert and the composer Arthur
Sullivan
 To celebrate 40th anniversary of G&S society to unveil the strategic direction of TfL
Project deliverables:
The project deliverables will be successful celebrations and staging of the music event
unveiling strategic directions of TfL and the operettas of playwright William G. Gilbert and the
composer Arthur Sullivan.
Project methodology:
A project methodology refers to the system of practices, procedures, rules and the
techniques used to perform a particular project (Pace, 2019). There are 7 types of project
management methodologies including Agile, Scrum, Kanban, Lean, Waterfall, Six Sigma and
PMI. In this project, the agile project methodology will be used.
Justification: The agile project methodology is justified as it can provide frequent delivery of
working software and trusts, support and motivate all the people involved. It also helps in higher
customer satisfaction through the continuous and early delivery of projects. It also enables face
to face interactions (Carneiro, Silva and Alencar, 2018). The agile project methodology is being
used in the web applications and mobile phone applications as the user interface is right in the
situation of web applications. It provides the ability to use the information collected and evaluate
successive prototypes to steer subsequent prototypes is invaluable.

Task 2
Activities involved in the project are included in the table below:
Number Main activities Duration Predecessors
1 Budget approval 1 days -
2 Hire Publicity directors 14 days 1
3 Hire set designer 14 days 1
4 Hire place for auditions 7 days 2
5 Advertising to hire crew and cast 7 days 4
6 Hire production and publicity crew 28 days 5
7 Set designed and built 42 days 3,6
8 Train production crew 12 days 3,6
9 Auditions to hire cast 2 days 5
10 Cast rehearsal 84 days 9
11 Hire Orchestra 7 days 1
12 Music 7 days 11
13 Photograph cast and crew and collect biographies 35 days 6, 9, 11
14 Enter information to computer 1 days 13
15 printing 5 days 14
16 Develop an advertising plan 7 days 6
17 Advertising media 21 days 16
18 Orchestra rehearsal Advertising media 4 days 12
9 Order costumes 7 days 9
20 Costume parade and alterations 5 days 7, 19
21 Dress rehearsal 1 days 8, 10, 18, 20
22 Performance 10 days 15, 17, 21

(1) Network diagram

Reasons for choice: For the current project the critical path chosen will be 4-8-9-20-21. It will
help in completion of the project in less time and complete all the necessary activities.
(2) Gantt chart

Task 3
Stakeholder management matrix
Stakeholders refers to the partiers who have the interest or get affected by a particular
project (Ilinova, Cherepovitsyn and Evseeva, 2018). The stakeholder matrix is a framework in
which the list of stakeholders can be categorized on the basis of their powers, interest and
influence is a project. For the current the stakeholder analysis can be as follows:
Stakeholder Internal
/
external
Power/
interest
Affect or be affected Communication
strategy
 Employees in short
supply
 Participants
 Host community
 Owners
 Senior management
External High
influence,
low interest
High power of
influence as they can
impact on the success
of the event.
Informing them
on monthly basis
to ensure hat
project is
working well.
 Board members
 Employees
Internal High
influence,
They have high effect
in the event as they
Communicating
regularly,

 Managers
 volunteers
 Sponsors
 Festival committee
high interest are directly involved. sending weekly
reports and
consulting
consistently.
 Media
 Attendees
 Vendors
External Low
influence,
low interest
They have low effect
on the event as they
are the beneficiaries
from the event.
Informing once
and giving
updates.
 Consumer interest
groups
 Professionals
associates
 Government
external Low
influence,
high interest
They have high
interest in the event
as they can intervene
in the event but
cannot affect it
majorly.
Providing
sufficient
information and
keep them
satisfied.
Stakeholder matrix
High Power or influence
High influence, low interest
Keep satisfied
 Employees in short supply
 Participants
 Host community
 Owners
 Senior management
High influence, high interest
Manage closely
 Board members
 Employees
 Managers
 volunteers
 Sponsors
 Festival committee
Low influence, low interest Low influence, high interest

Minimum effort
 Media
 Attendees
 Vendors
Keep informed
 Consumer interest
groups
 Professionals associates
 Government
Low high
Level of interest
Communication strategies
Communication strategies refers to the plans for communication which cater information
among the stakeholders for a particular event. For the particular event of music festival, the
following communication strategies can be used:
 Visual communication strategy verbal communication strategy Non-verbal communication strategy
Task 4
Work Breakdown Structure

Organizational structure for music event
For the music event the hierarchical organizational structure will be used. In this organizational
structure, the directions, responsibilities and the work flows in a hierarchy (Saiti and Stefou,
2020). The organizational structure of the current event is as follows:
Music Event
Budget
approval Hiring Pre event
activities
Hire set
designer
Hire
Publicity
directors
Hire place
for
auditions
Set
designed
and built
Train
production
crew
Advertisin
g to hire
crew and
cast
Hire
production
and publicity
crew
Cast
rehearsal Music
Auditions
to hire
cast
Hire
Orchestra
Photograph
cast and
crew and
collect
biographies
Enter
informatio
n to
computer
Develop
an
advertising
plan
printing
Advertis
ing
media
Orchestr
a
rehearsa
l
Order
costume
s
Perform
ance
Costume
parade and
alterations
Dress
rehearsa
l

Task 5
Risk analysis
Risk analysis refers to the procedure in which the potential issues which can harm the key
business initiative or projects are identified and are analysed. The process helps the companies
eliminate or mitigate those risks. In the current project the following risks re identified associated
with their mitigation strategies:
Risk analysis matrix
Likelihood of risks
Unlikely possible probable highly probable
Rare certain Strategy
Negligible Emergency
evacuation
Inadequate
bracing
Poorly
marked
Presidential
Slopping
and falling
Public
isolation
Accept
Event director
Venue coordinator
(Venue booking, Set up
team, Risk
management, Signage,
Event communications)
Program coordinator
(Entries, Ceremonies,
Publishing, Event flow)
Official coordinator
(Security, Marshal,
Ceremony)
Financial
department Budgeting Financial
management Accounting

paths
Minor Draught Inadequate
security
Rain Over-force Fights Watch
and
monitor
moderate Unstable
objects
Dam failure
flooding
Injuries Poorly
trained
staff
Crowd
surfing
Transfer
serious Unstable
barricades
Inadequate
lighting
Flood Drug and
alcohol
use
Noise
levels
Avoid
Critical Wildfire Security Drunk
disorderly
crowd
Violence Avalanc
he
Control
Risk impact
Risk mitigation strategies:
For the current project the major risk mitigation strategies involves following: Accept the risks: The risks which have impacts on the project and have less likelihood to
occur can be mitigated through accepting them (Woerner and Egger, 2019). Watch and monitor: The risks which have negligible minor impact on the project can be
mitigated through the application of monitoring and watching as they are avoidable. Transfer the risks: The risks which have moderate impact on the event can be transferred
to other factors. Avoid the risks: The risks which serious impacts on the event should be avoided.
 Control the risks: the risks which have critical impacts on the event should be controlled
and taken actions for.
Task 6
 Quality expectations: For the current the quality specifications will involve the quality
differentiations. the music events come with the degree of differentiation within each
genre of music and horizontal differentiation between the genres. As the event will be

organized on a huge level so the quality of the event will be high. The quality of the event
will be used as a signal to attract the audience and attendees to the music event.
 Acceptance criteria: The brands hired for the event are known which will make sure that
the acceptance criteria for the event will also be high. The attendees have to fee higher
amounts to get in the first rows and the amount will reduce subsequently.
 Quality specifications: For the quality specifications of the event the measurements will
involve the inspections and supervising (Chadi and et.al., 2020). The event manager will
ensure the quality of the events as well as quality specifications.
 Measures to control: In the risk analysis various risks were also identified. The event
manager has to make sure that the events The risk will be identifies and analysed before
the event implementation and will be mitigated in the most appropriate manner.
CONCLUSION
Project management is the process of analysing the tools, techniques and skills a project
which is not as the regular operations of the business. They involve a particular task. The risk
deliverables define the outcome of the project whereas the objectives describe the motive to
conduct the project. For the current event TfL various communication strategies to use will be
verbal, non-verbal and visual. Various risks have been evaluated in risk assessment and the
mitigations strategies have been provided for each type of risks. In the write up, quality control
and evaluation is discussed.

REFERENCES
Books and journals
Carneiro, L.B., Silva, A.C.C. and Alencar, L.H., 2018, December. Scrum Agile Project
Management Methodology Application for Workflow Management: A Case Study.
In 2018 IEEE International Conference on Industrial Engineering and Engineering
Management (IEEM) (pp. 938-942). IEEE.
Chadi, S.A. and et.al., 2020. Current evidence for minimally invasive surgery during the
COVID-19 pandemic and risk mitigation strategies: a narrative review. Annals of
surgery. 272(2). p.e118.
Ilinova, A., Cherepovitsyn, A. and Evseeva, O., 2018. Stakeholder management: An approach in
CCS projects. Resources. 7(4). p.83.
Pace, M., 2019. A Correlational Study on Project Management Methodology and Project
Success. Journal of Engineering, Project & Production Management. 9(2).
Saiti, A. and Stefou, T., 2020. Hierarchical Organizational Structure and Leadership. In Oxford
Research Encyclopedia of Education.
Tereso, A., and et.al., 2019. Project management practices in private organizations. Project
Management Journal. 50(1). pp.6-22.
Woerner, S. and Egger, D.J., 2019. Quantum risk analysis. npj Quantum Information. 5(1). pp.1-
8.
Zhou, Q. and et.al., 2020. Distributed control and communication strategies in networked
microgrids. IEEE Communications Surveys & Tutorials. 22(4). pp.2586-2633.
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