Project Management Plan for Transport of London (TFL) Road Construction

The report prepares the PM plan for the Transport of London (TFL) that wants to construct the road. It covers the methodology selected, Gantt chart, stakeholder analysis, risk analysis, project measurement factors, WBS and organizational structure chart.

BM522 PROJECT
MANAGEMENT (1)

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
Project Methodology...................................................................................................................3
TASK 2............................................................................................................................................4
Gantt Chart...................................................................................................................................4
Manual Network Diagram...........................................................................................................5
Critical Path.................................................................................................................................6
TASK 3............................................................................................................................................6
Stakeholder Analysis...................................................................................................................6
TASK 4..........................................................................................................................................10
WBS Chart.................................................................................................................................10
Organizational Structure............................................................................................................12
TASK 5..........................................................................................................................................12
Risk Analysis.............................................................................................................................12
TASK 6..........................................................................................................................................16
Project Measurement.................................................................................................................16
CONCLUSION..............................................................................................................................17
REFERENCES................................................................................................................................1

INTRODUCTION
Project Management (PM) can be defined as a process of leading the work of a team with
the help of which the projects goals and objectives are get achieved. The present report will
prepare the PM plan for the Transport of London (TFL) that wants to construct the road. Further,
the report will describe the methodology selected along with the Gantt chart showing total time
required to complete the project. The report will also conduct the stakeholder analysis and risk
analysis via providing proper strategies for risk mitigation.
TASK 1
Project Methodology
This is basically defines as method or practices with the help of which the project
manager can complete its project and achieve ultimate goals. For the present project plan,
waterfall methodology is best suitable and appropriate. It is because this method is one of the
most simple, easy to set up and logical method. If the project manager have identified and clear
objective then adaption & implementation of this method is beneficial. But on the other hand, the
Harrison and Lock (2017), argued that waterfall method is time consuming so their is a chance of
getting delay in project completion.

TASK 2
Gantt Chart

Manual Network Diagram

Critical Path
On the basis of above network diagram their are basically two path and that is:
Path 1: 1 + 2 + 4 + 5 + 9 + 10 + 20 + 21 + 22
Path 2: 1 + 2 + 4 +5+ 9 + 10 + 21 + 22
Calculation of critical path:
Path 1: 1 + 14 + 7 + 7 + 2 + 84 + 5 + 1 + 10 = 131
Path 2: 1 + 14 + 7 + 7 + 2 + 84 + 1 + 10 = 126
As critical path is the path which takes minimum time to complete the project thus in this case
Path 2 is critical because it takes shortest time i.e., 126 days.
TASK 3
Stakeholder Analysis
Matrix of stakeholder analysis
High
Power  National Media.
 Construction Company.
 Health Secretary.
 Project Sponsor.
 Construction site managers.
Low
Power  Local transport company.
 Local schools.
 Employees.
 Machinery suppliers.
 Local Residents.
Low Interest High Interest
On the basis of above stakeholder analysis, it is identified that their are three internal as
well as external stakeholders which have high interest but because of low power do not take part
in project plan. So, in order to solve the issues the appropriate communication strategy need to be
adopted by the company which helps in timely completion of road construction (Silvius, 2017).

The below table helps in adopting the communication strategy for TFL company each
stakeholders.
Stakeholder External or
Internal
Power/ Interest Impact Communication
Method
1. National
Media
External High Power/
Low Interest
They are the one
that provides
new and
information
about the
construction to
general and local
people.
Billboards and
Leaflet
2. Construction
Company.
Internal High Power/
Low Interest
They are the one
that construct the
road thus have to
make sure that
the project
successfully
completed
(Mohammed,
and et.al., 2019).
Phone Calls and
Regular meetings
3. Health
Secretary
External High Power/
Low Interest
They have power
to ensure that the
project follows
all health related
legislation
because they
provide fund to
the company.
Monthly report
4. Local External Low Power/ Low They get affected Meetings and

transport
company
interest if the road
construction
found any
default. As it
affects the life of
the people
transporting
(Eskerod and
Larsen, 2018).
Emails
5. Local schools External Low Power/ Low
interest
They get benefit
in the term of
children safety
because of
proper road
construction.
Emails
6. Project
Sponsor
Internal High Power/
High Interest
These are the one
that provide
funds for project
thus interested in
knowing whether
the project is
successful or not.
Regular and
Timely meetings
7. Construction
site managers
Internal High Power/
High Interest
Involved in
successful and
timely
completion of
project.
Monthly report
8. Employees Internal Low Power/
High Interest
They have
interest in project
because they will
get wages
Phone Calls

benefits from
this.
9. Machinery
Suppliers
External Low Power/
High Interest
They provide
raw material and
machinery that’s
why involved in
the success of the
project.
Phone Calls plus
emails
10. Local
Residents
External Low Power/
High Interest
With the help of
road
construction, the
resident get the
safety and
security benefits
while travelling
(Raum, 2018).
Leaflet

TASK 4
WBS Chart

Organizational Structure
TASK 5
Risk Analysis
Matrix of Risk analysis
High
Probabilit
y
 Design risk
 Accident risk
 Construction risk
 Complying with law
 Resource risk
 Environmental risk
 Quality testing
 External risk
 Performance risk
 Organizational risk
Low
Portabilit
y
 Market risk
 Contradiction with
contractors
 Communication risk
 High-cost risk
 Leadership risk
 Time risk
 Project management risk
 Operational strategy
 Right of way risk
 Change management style

Low Impact High Impact
Explanation of risk analysis matrix in table format:
Risk Description Probability/Impact Strategy to deal with
risk
Design risk Negative Impact
This involve the risk
of error and omission
in design.
High Probability/ Low
Impact
Mitigate it by setting
benchmark.
Accident risk Negative Impact
This is because of the
increase in project
cost due to accident.
High Probability/ Low
Impact
Transfer it by
insurance.
Construction risk Positive Impact
Change in technology
will reduce the time of
project completion.
High Probability/ Low
Impact
Mitigate it by setting
new strategy.
Complying with law Positive Impact
This involve
complying with all
UK laws and
regulations (Chen and
et.al., 2019).
High Probability/ Low
Impact
Accept it and improve
it via compliance.
Resources risk Negative Impact
This include shortage
in physical and human
resources.
High Probability/ Low
Impact
Mitigate it by
adopting EOQ
method.
Market risk Negative Impact
This involve the risk
of increase in interest
Low Probability/ Low
Impact
Accept it and make
new strategy.

and inflation rate.
Contradiction with
contractors
Negative Impact
This will result into
delay of project
completion.
Low Probability/ Low
Impact
Accept it and use
effective
communication.
Communication risk Positive Impact
It is because of the
clear and effective in
communication style.
Low Probability/ Low
Impact
Accept it and improve
it.
High Cost risk Negative Impact
This involve the risk
of cost overrun of
project.
Low Probability/ Low
Impact
Reduce it by properly
monitoring project
budgets (Butun,
Pereira and Gidlund,
2019).
Leadership risk Negative Impact
This is because of the
negative effect of
poor leadership
practice.
Low Probability/ Low
Impact
Accept it and make
changes in leadership
style.
Environmental risk Negative Impact
Risk of natural
calamity and flood.
High Probability/
High Impact
Accept it and make
changes according to
situation.
Quality Testing Positive Impact
This involve the
testing of quality of
raw material.
High Probability/
High Impact
Accept it and improve
the same.
External risk Positive Impact
This is because of
reduction in the tax
rates.
High Probability/
High Impact
Accept it and use it
for reducing project
cost.
Performance risk Negative Impact High Probability/ Reduce it by hiring

Because it affects the
overall performance
of the project.
High Impact skilled staff and
management.
Organizational risk Negative Impact
Delay in delivery
because of
inexperienced
workforce.
High Probability/
High Impact
Reduce it by hiring
skilled staffs.
Time risk Negative Impact
Because it leads to
delay in project
completion.
Low Probability/ High
Impact
Exploit it by offering
overtime to
employees.
Project management
risk
Negative Impact
This might be because
of conflict between
project teams (Lai and
et.al., 2020).
Low Probability/ High
Impact
Mitigate it by using
proper and effective
communication and
relationship
management style.
Operational strategy Positive Impact
Because of perfect
operation and
construction of road.
Low Probability/ High
Impact
Accept it and improve
it by following
predefined task.
Right of way risk Negative Impact
This involve risk of
expiration of
temporary
construction permits.
Low Probability/ High
Impact
Transfer it by way of
legal agreement.
Change management
style
Positive Impact
Because of the
positive change in
management
structure.
Low Probability/ High
Impact
Accept it and continue
with management
style (Lai and et.al.,
2020).

TASK 6
Project Measurement
In order to measure the projects of road construction, the four factors need to be analyse and
that is:
Quality Expectation Acceptance Criteria Quality Specification Measurement to
control
The physical and
human resources used
for the construction of
road is of high quality
so that strong roads
will be build.
In order to complete
and accept the project
along with its
resources acquirement
the MoSCoW will be
used (Chen and et.al.,
2019).
Before using the raw
material in road
construction, proper
quality testing
procedure are will be
adopted. This helps in
achieving the aims of
the project (Harrison
and Lock, 2017).
 In order to control
the risk attached
with the project,
regular
monitoring and
analysis of each
task will be done.
After that if the
project are not on
track then
meeting will be
conducted to
adopt the
strategies for
solving the issues.
This is one of the
best way to
measure the
project.

CONCLUSION
The report has concluded the project management plan of TFL project in which company
need to construct road. The report has covered gantt chart, stakeholder analysis, risk analysis and
project measurement factors. Lastly, the report has also concluded the WBS and organizational
structure chart.

REFERENCES
Books and journals
Silvius, G., 2017. Sustainability as a new school of thought in project management. Journal of
cleaner production. 166. pp.1479-1493.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Mohammed, H. J. and et.al., 2019, August. Evaluating project management criteria using fuzzy
analytic hierarchy Process. In AIP Conference Proceedings (Vol. 2138, No. 1, p.
040018). AIP Publishing LLC.
Eskerod, P. and Larsen, T., 2018. Advancing project stakeholder analysis by the concept
‘shadows of the context’. International Journal of Project Management. 36(1). pp.161-
169.
Raum, S., 2018. A framework for integrating systematic stakeholder analysis in ecosystem
services research: Stakeholder mapping for forest ecosystem services in the UK.
Ecosystem services. 29. pp.170-184.
Chen, P. and et.al., 2019. Probabilistic risk analysis for ship-ship collision: State-of-the-art.
Safety science. 117. pp.108-122.
Butun, I., Pereira, N. and Gidlund, M., 2019. Security risk analysis of LoRaWAN and future
directions. Future Internet. 11(1). p.3.
Lai, S. and et.al., 2020. Preliminary risk analysis of 2019 novel coronavirus spread within and
beyond China.
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