Communication in Organizations: The Impact of Structure Explored

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Added on 2024/07/02

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This essay explores the relationship between organizational structure and effective communication within an organization, arguing against the notion that structure has no influence. It emphasizes how organizational hierarchy and chain of command facilitate communication, promote transparency, and build trust among employees. The essay highlights the importance of open communication in fostering a positive work environment, reducing misunderstandings, and encouraging collaboration. It also touches on the role of communication in decision-making, conflict resolution, and maintaining a healthy workplace culture. The author's self-reflective feed forward emphasizes the importance of hierarchical communication, positive workplace culture and the impact of effective communication on trust and relationships within the organization. The conclusion reinforces the idea that organizational structure significantly influences communication effectiveness, making it essential to follow established hierarchies for clear and efficient communication.

Business communication

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Contents
Introduction:............................................................................................................................... 3
Essay: Organizational structure does not influence effective communication in an
organisation................................................................................................................................ 4
Self-reflective feed:.................................................................................................................... 7
Conclusion:................................................................................................................................ 8
References:................................................................................................................................. 9

Introduction:
The report is prepared so that the importance of the business communication could be
identified in the organisation. In this report the persuasive essay will be written on the topic
of organizational structure does not influence effective communication in an organisation. I
am not agreeing with this statements and the report is made on the basis of it. The report
explains that effective communication is influenced by the organizational structure. The
report also includes the self-reflective feed forward in which the reflection of the report will
be done. Communication helps in building the skills and strategies for the business and helps
to achieve the objectives and the targets.

Essay: Organizational structure does not influence effective communication in an
organisation.
I am disagreeing with this statement that organizational structure does not influence effective
communication in an organisation. The organizational structure is very effective while
communicating in the organisation. Effective communication only develops a good
organisation and helps in performing the basic functions of the management (Roth, 2014).
Organizational structure promotes the healthy and open communication in the organisation.
In the organizational clear hierarchy chain of command is followed. Through this chain, the
communication is done in the organisation by knowing exactly who is in the charge. In a flat
organizational structure, the direct communication is done in which all the employees of the
organisation promotes the free flow of the information and the ideas. No organizational
structure could work better if they don’t have a good communication. So, the right
communication at the right time is the main organizational goal. If the CEO of the company
doesn’t communicate directly with its employees regarding the authority then the employees
couldn’t function properly. So, the organizational structure and the proper way of
communication are needed to achieve the objectives of the company (Binder, 2016).
The organizational structure follows the hierarchy and chain of command that works best and
effective in the organisation. The organizational structure depends upon the organizational
size. If the organizational size is big the essential to know who will take the decisions and
who the final authority to which any questions is should ask. So the communication provides
a wide range of scope in debating and creating organizational paralysis (Binder, 2016). So
with the help of the hierarchy, the information can be passed from one person to another. It is
considered that open communication is more effective in the organizational structure as it
helps in giving the information and conveys their ideas and thoughts without any fear of
reprisal.
Many organizational structures have the open door policy which helps employees to
communicate with each other and get to know about each other. The organizational structure
is the one who coordinates and supervises the aims of the organisation. So, communications
help in supervising and coordinating the different employees in the organisation. The
organizational structure affects the actions of the organisation by providing standard
operating procedures and routine test (Maduenyi, et.al., 2015). According to the

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organizational shape, it helps in determining the participation of the individual and helps in
taking the decisions of the business.
The organizational structure helps in building the trust of the employees from the effective
communication. It creates a sense of transparency in the organisation and builds a trust
between the employees and the other members. Communication helps in reducing the
tensions resentments and helps in creating a strong communication and trust. Effective
communications help in building a positive environment so that the employees could feel the
safe and secure and they work full of motivation and enthusiasm. Open communication helps
in organizational structure in reducing the uncertainty and cluelessness (Johansson, et.al.,
2014). I the organizational structure to maintain the relationship with each other is very
essential so effective communications help in building the relationship with the staff
members and other employees of the company. If the organizational structure has the open
communication then the employees can express their ideas which help in innovative the new
solutions in the organisation.
Communication in the organizational structure helps the employees in feeling isolated and
also helps in building the teamwork in the office. Through communication, we can also clear
the confusions and ambiguity in the organisation so the feeling of the tense and negative
atmosphere can be removed by communication (Tronconi, 2015). In the organizational
structure, communication not only reduces the misunderstandings but also cut the mistakes
associated with the cost. In the organizational structure, collaboration is very important to
effective communication helps the employees in doing that and it also increases the overall
productivity of the organisation.
The organizational structure defines the communication tone of the organisation. The formal
methods of communication are used between the employees and the managers. In
organisation effective communication relies on the cycle of the feedback which involves
speaking, listening and confirming that what they have said is heard by the employees
properly or not (Della Porta, 2014). The organizational structure of the company also
engaged in the communication through the written and the spoken way to meet the
conversation with the significance. To avoid the analysis paralysis in the organisation it is
important to maintain the balance of the communication programs.

A healthy workplace culture is also maintained in the organisation when the communication
is effective between the top management and the employees of the organizations. The
information should be clearly passed by the top management to the employees so that the
employees could respond them and do the work on time and maintain the organizational
culture (Johansson, et.al., 2014). The roles and responsibilities of the employees must be
delivered in all the areas to achieve the objective. An effective organizational structure is that
in which the employees have the right to say about their creative ideas in making the strategy.
In the organizational structure, the email is considered as the important way of
communicating people so it is kept in the loop. The employees in the organisation should
have the liberty to express their views on and ideas and the concepts so that an innovative
solution can be brought out (Della Porta, 2014).
Communication in the organisation helps in interacting and socializes with each other and
also helps in achieving the collective goals of the company. Effective communication in the
organisation helps the managers to perform their functions properly and do their job and
responsibilities on time (Tronconi, 2015). An organizational structure the people can’t
survive without communicating so the communications help in socializing with other
individuals. Communication not only improves the performance by asking the queries but it
also helps in controlling the organizational behavior. In an organizational structure to take the
decisions are very important so it is a source of information which helps in identifying and
assessing the course of actions. Communication flows from the higher authority to lower
authority so it is the hierarchy in the organisation which helps in saving the time and also
facilitates the coordination and the co-operation of the employees.

Self-reflective feed:
I think as per the report organizational structures are influenced by the effective
communication in the organisation. The organizational structure in the organisation helps in
maintains the trust between the employees with the help of the effective communication. It
also helps in building the relationship between the different levels of employees and the staff
members.
Effective communication in the organisation solves the disputes or any problem by
communicating with each other. The organizational structure follows the hierarchy in which
the important information is passed from the higher people to lower people. In the
organizational structure communication also helps in reducing the misunderstandings and the
mistakes as the people go through with each other properly. Good communication in the
organizational structure also helps in collaborating with the employees. If the organizational
structure is flat then the open communication can be done which is more effective for the
proper functioning of the work. If I would be the CEO of the company then I would
communicate with the people through the hierarchy chain as it is the simple way to
communicate them. I will give the necessary information to the lower chain then they will
pass it. Effective communication in the organisation is also important as it helps in building
the positive workplace at the organisation. If the people will like the environment culture then
they will work full of motivation and focus on the work.
In the organizational structure, the level of the communication can be downward, upward,
lateral, diagonal and the external. It depends upon the size of the organizational structure
which hierarchy method is followed. In organizational structure, the hierarchy method helps
in saving the time, providing the social assistance to the members, share information and also
helps in resolving the conflicts between the different departments.

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Conclusion:
From the above report it is concluded that organizational structure is influenced by the
effective communication so it is important to follow the hierarchy in the organisation for the
proper communication between the employees and the other staffs. In this report, the essay
has been written on disagreeing with the statement that organizational structure does not
influence the effective communication in the organisation. In this report, the reflection of the
essay has also done and the things are recommended which the organisation should do.

References:
 Binder, J., 2016. Global project management: communication, collaboration and
management across borders. Routledge.
 Della Porta, D., 2014. Learning democracy: cross-time adaptation in organizational
repertoires (pp. 43-69). Colchester: Ecpr Press.
 Johansson, C., D. Miller, V. and Hamrin, S., 2014. Conceptualizing communicative
leadership: A framework for analysing and developing leaders’ communication
competence. Corporate Communications: An International Journal, 19(2), pp.147-
165.
 Maduenyi, S., Oke, A.O., Fadeyi, O. and Ajagbe, A.M., 2015. Impact of
Organizational Structure on Organizational Performance.
 Roth, S., 2014. The things that go without saying: on performative differences
between business value communication and communication on business
values. International Journal of Business Performance Management, 15(3), pp.175-
191.
 Sorensen, L.J. and Stanton, N.A., 2013. Y is best: How Distributed Situational
Awareness is mediated by organizational structure and correlated with task
success. Safety science, 56, pp.72-79.
 Tronconi, F. ed., 2015. Beppe Grillo's Five Star Movement: Organisation,
Communication and Ideology. Ashgate Publishing, Ltd..