The Value of Effective IT Systems

The Value of Effective
IT Systems

Contents
INTRODUCTION...........................................................................................................................2
P1 Analysis the use of Information Technology systems in different functions of
organisation............................................................................................................................2
P2 Examine the various ways by which Information Technology systems contribute in
achievement of organisational objectives...............................................................................4
P3 Analyse the various ways in which Information Technology systems process, stores data
for knowledge, data, communication & customer data relationship management.................6
P4 Assess how Information Technology can be utilised for supporting value added change for
improvisation in business operations, performance & sustainability.....................................7
P5 Recommendation of IT solution for business problems....................................................8
Conclusion.......................................................................................................................................9
References......................................................................................................................................10
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INTRODUCTION
Information system is basically defined as a set of interconnected components for
storage, collection as well as processing of information with digital products & knowledge of
services. Business entities rely on information system in order to manage and carry out
operations, meeting with suppliers and interaction with customers as well. For the present report,
ASDA is taken into consideration (Al-Emran, Mezhuyev and Kamaludin, 2018). The company
was established by Peter and Fred Asquith in the year 1949. The head of company is located in
England, United Kingdom an at present it offer product and services in more than 12 countries.
The products as well as service offered by respective organisation are groceries, general
merchandise, financial services and many more. One of the main reason of company’s success is
its effective and skilful 1,65,000 staff members that offer quality and on time service to the
customers. The report will cover the use of information system along with its contribution in
attainment of organisational objectives. In addition to this, different methods of storing data will
be described. Moreover, ways in which information technology system can be use to enhance
business activities have been elaborated. In the last, some recommendations were given to
company in order deal with issues faced by organisation.
P1 Analysis the use of Information Technology systems in different functions of organisation.
Information technology is a broad term that describe technological advancements in
relation to processing and management of electronic information. It is stated that almost all the
companies were dependent on IT system for storing information, managing operations,
interacting with customers, dealing with suppliers and so on. For instance, company can make of
IT system for marinating financial information, reaching potential customers, managing
employees and for doing promotion of products and services as well. In relation to ASDA, they
are giving retaining and financial services in more than 634 locations. In addition to this, there
are various departments in ASDA, which are responsible for furnishing distinct functions at the
time of adopting shifting of technological advancements. The use of IT systems in various
function is given below in relation to chosen company:
HR operations: Human Resource department of ASDA is responsible for hiring of
effective employees that is met with the requirements of company. It is important for an
organisation to have effective and talented employees that enhance productivity and profitability
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of a company. With the assistance of technology, the performance of company is improved in
less time period which leads to attainment of positive results. The functions of Information
technology system in context to ASDA is given below:
Online advertisements: It is consider as one of the effective function of IT that will help
ASDA to reach large number of customers within shorts span of time. In addition to this, it saves
the time and money of respective organisation of we compare it to the traditional way of
advertisement (Al-Emran., Kamaludin and Shaalan, 2018). Moreover, implementation of such
function will help company to enhance its customer base level that has positive impact on sales
and profit of company.
Email: In order to give information to employees about meeting and other information and
to give them knowledge about vacancies that is arise in respective organisation, the higher
authorities make use of emails that help in giving formal information in a proper manner. In
addition to this, it help company to reduce the time of information flow that has positive impact
on productivity of ASDA.
Video conferencing: This system is adopt by human resource manager of ASDA in order
to conduct online interview and meetings with staff members as well. In addition to this, it is
consider as a feasible way for implementing out process and schedule it in effective manner that
is easy for both the candidate and employer as well.
Data management – In almost every organisation, Information technology system is
useful for maintaining and managing information of employees, suppliers and customers as well.
In addition to this, it also help in accessing latest information for making a proper decision about
financial, operational as well as strategic issues. The company store information by using
various sources such as market research, sales data, inventory and manufacturing information,
customer records within a single data centre. Information technology set a connection in
collecting information about supply chain, technology and distribution in order to make
production, sales and market which is mainly based on latest information and data as well.
Security – It is undertaken as one of the most significant function in a company.
Information technology system help in maintaining and security of all kept data that is associated
with operations as well as functions of company in an appropriate manner. In addition to this,
information technology system is advantageous for an organisation in order to make safe and
secure transaction and keeping employee data properly. Moreover, it is analysed that IT
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