Project Management Case Study: Time Inc

This case study focuses on Time Inc, an international firm with software centers in 15 countries. The paper discusses the implementation of a timesheet system to capture metrics like cost of quality, resource optimization, and project management excellence. It includes a Gantt chart, network diagram, six milestones using SMART criteria, resources table, project budget, RACI table, potential risks, and probability and impact matrix.

Running head: PROJECT MANAGEMENT
Case Study: Time Inc
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Project Overview........................................................................................................................2
1. Gantt chart..............................................................................................................................3
2. Network Diagram...................................................................................................................4
3. Identification of six milestones for the project using SMART criteria..................................4
4. Resources table.......................................................................................................................5
5. Project budget.........................................................................................................................6
6. RACI table...........................................................................................................................14
7. Potential risks.......................................................................................................................19
8. Probability and Impact matrix..............................................................................................21
Bibliography.............................................................................................................................23

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PROJECT MANAGEMENT
Project Overview
The paper mainly reflects on “Time Inc”. which is one of the international firms that
mainly have software centres in different 15 countries. It identified that the steering
committee of the organization decided to implement the Timesheet in all centres as the
organization wants to know how time is mainly utilized within the different software centres.
The main interest of the committee is to engage within the process of capturing metrics like
cost of quality, resource optimisation as well as project management excellence within the
entire organization. It is found that the organization is mainly engaged within the purchase of
the time sheet system which generally works for the project management system of an
enterprise in order to provide visibility within the projects across different software centres. It
is found that in this report, proper time sheet system is generally recommended for meeting
the needs as well as requirements of the software systems.

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PROJECT MANAGEMENT
1. Gantt chart
Figure 1: Gantt chart
(Source: Created by Author)

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PROJECT MANAGEMENT
2. Network Diagram
The network diagram for the project is provided below:
Figure 2: Network Diagram
(Source: Created by Author)
3. Identification of six milestones for the project using SMART criteria
The six milestones that utilizes the SMART criteria are elaborated below:
Specific: In order to enhance the present working system within the organization
“Time Inc.”, it is very much necessary to develop the new system. It is found that in order to
achieve the entire goal, it is very much necessary to upgrade the required hardware as well as
software.
Measurable: It is found that new timesheet system will generally help in providing
proper functionality of tracking to the organization so that the entire organization will be able
to measure the entire time scales for better as well as for achieving efficiency.
Attainable: The organization must be able to provide stability as well as efficiency in
order to manage the time as well as other important factors of the project.

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PROJECT MANAGEMENT
Realistic: It is found that entire project will generally get finished within the time as
well as budget which is feasible as well as realistic.
Time Bound: After undertaking proper feasibility analysis as well as initial
estimation, it is analyzed that the entire project will get completed within the time period of
105 days.
4. Resources table
The resource table for the project is provided below:
Resource
Name
Type
Max.
Units
Std. Rate Ovt. Rate Cost/Use
Accrue
At
Base
Calendar
Project
Manager
Work 100% $200.00/hr $0.00/hr $0.00 Prorated Standard
Human
Resource
Manager
Work 100% $175.00/hr $0.00/hr $0.00 Prorated Standard
Finance
Manager
Work 100% $145.00/hr $0.00/hr $0.00 Prorated Standard
Project
Supervision
Manager
Work 100% $140.00/hr $0.00/hr $0.00 Prorated Standard
Content Writer Work 100% $140.00/hr $0.00/hr $0.00 Prorated Standard
Procurement
Manager
Work 100% $138.00/hr $0.00/hr $0.00 Prorated Standard

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PROJECT MANAGEMENT
System
Developer
Work 100% $120.00/hr $0.00/hr $0.00 Prorated Standard
System Tester Work 100% $120.00/hr $0.00/hr $0.00 Prorated Standard
Technical
Experts
Work 100% $180.00/hr $0.00/hr $0.00 Prorated Standard
Hardware Material $1,500,000.00 $0.00 Prorated
Software Material $800,000.00 $0.00 Prorated
Subscriptions Material $5,000.00 $0.00 Prorated
5. Project budget
It is found that the budget that is generally required in order to finish the entire project
will be around $2,474,352. It is found that detailed budget for each of the project activities is
provided in the table that is given below:
Task Name
Duratio
n
Start Finish
Predecess
ors
Resource Names Cost
Project for
Time Inc
104
days
Fri 28-
09-18
Wed 20-
02-19
$2,474,352.00
Discussion
and board
meetings
7 days
Fri 28-
09-18
Mon 08-
10-18
$17,920.00
Survey is
done on the
current system
2 days
Fri 28-
09-18
Mon 01-
10-18
Project Manager,
Project Supervision
Manager
$5,440.00
Determining
0.5 days Tue 02- Tue 02- 2 Project Manager,
Project Supervision
$1,360.00

7
PROJECT MANAGEMENT
drawbacks 10-18 10-18 Manager
Identification
of
modifications
for enhancing
the system
0.5 days
Tue 02-
10-18
Tue 02-
10-18
3
Project Manager,
Project Supervision
Manager
$1,360.00
Call board
meeting
1 day
Wed 03-
10-18
Wed 03-
10-18
4 Project Manager $1,600.00
Discussing
about the new
timesheet
software
0.5 days
Thu 04-
10-18
Thu 04-
10-18
5
Project Manager,
Project Supervision
Manager
$1,360.00
Considering
the various
advantages
0.5 days
Thu 04-
10-18
Thu 04-
10-18
6
Project Manager,
Project Supervision
Manager
$1,360.00
Discussing
about the
implementation
procedure
0.5 days
Fri 05-
10-18
Fri 05-
10-18
7
Project Manager,
Project Supervision
Manager
$1,360.00
Finalizing
the entire report
1.5 days
Fri 05-
10-18
Mon 08-
10-18
8
Project Manager,
Project Supervision
Manager
$4,080.00
Milestone
1: completion
0 days Mon 08- Mon 08- 9 Project Manager $0.00

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PROJECT MANAGEMENT
of discussion
phase
10-18 10-18
Planning
phase of the
project
18 days
Tue 09-
10-18
Thu 01-
11-18
$24,080.00
Selection of
the project team
members
2 days
Tue 09-
10-18
Wed 10-
10-18
10
Human Resource
Manager
$2,800.00
Developing
project
charter
3 days
Thu 11-
10-18
Mon 15-
10-18
$6,720.00
Determining
project scope
and boundaries
0.5 days
Thu 11-
10-18
Thu 11-
10-18
12
Content Writer,
Project Supervision
Manager
$1,120.00
Determining
project
objectives with
the help of
SMART
objectives
0.5 days
Thu 11-
10-18
Thu 11-
10-18
14
Content Writer,
Project Supervision
Manager
$1,120.00
Determining
proper project
0.5 days Fri 12-
10-18
Fri 12-
10-18
15 Content Writer,
Project Supervision
$1,120.00

9
PROJECT MANAGEMENT
schedule Manager
Determining
budget for the
project
1.5 days
Fri 12-
10-18
Mon 15-
10-18
16
Content Writer,
Project Supervision
Manager
$3,360.00
Conducting
feasibility study
2 days
Tue 16-
10-18
Wed 17-
10-18
17
Project Supervision
Manager
$2,240.00
Identification
of possible
risks that are
related with the
system
2 days
Thu 18-
10-18
Fri 19-
10-18
18
Project Supervision
Manager
$2,240.00
Preparation
of risk
mitigation plan
2 days
Mon 22-
10-18
Tue 23-
10-18
19
Project Supervision
Manager
$2,240.00
Developing
feasibility
report
2 days
Wed 24-
10-18
Thu 25-
10-18
20
Project Supervision
Manager
$2,240.00
Developing
final report of
the project
4 days
Fri 26-
10-18
Wed 31-
10-18
21
Project Supervision
Manager
$4,480.00
Submitting
the documents
1 day
Thu 01-
11-18
Thu 01-
11-18
22
Project Supervision
Manager
$1,120.00
Milestone 0 days Thu 01- Thu 01- 23 Project Supervision $0.00

10
PROJECT MANAGEMENT
2: Completion
of the project
planning phase'
11-18 11-18 Manager
Formal
initiation
phase
9 days
Fri 02-
11-18
Wed 14-
11-18
$19,080.00
Allocating
duties to the
workers
2 days
Fri 02-
11-18
Mon 05-
11-18
24
Human Resource
Manager
$2,800.00
Hiring
developer
2 days
Tue 06-
11-18
Wed 07-
11-18
26
Human Resource
Manager
$2,800.00
Recruiting
members
3 days
Thu 08-
11-18
Mon 12-
11-18
27
Human Resource
Manager
$4,200.00
Conducting
meeting on the
project
development
2 days
Tue 13-
11-18
Wed 14-
11-18
$9,280.00
Discussion on
the project
0.5 days
Tue 13-
11-18
Tue 13-
11-18
28
Project Manager,
Project Supervision
Manager, System
Developer, System
Tester
$2,320.00
Discussion
0.5 days Tue 13- Tue 13- 30 Project Manager,
Project Supervision
$2,320.00

11
PROJECT MANAGEMENT
about the
needed features
11-18 11-18
Manager, System
Developer, System
Tester
Discussion
about the
procedure with
which the entire
Time Inc
system is
integrated
0.5 days
Wed 14-
11-18
Wed 14-
11-18
31
Project Manager,
Project Supervision
Manager, System
Developer, System
Tester
$2,320.00
Discussing
project
feasibility
0.5 days
Wed 14-
11-18
Wed 14-
11-18
32
Project Manager,
Project Supervision
Manager, System
Developer, System
Tester
$2,320.00
Milestone
3: Completion
of the formal
initiation phase
0 days
Wed 14-
11-18
Wed 14-
11-18
33 Project Manager $0.00
Project
execution and
development
phase
55 days
Thu 15-
11-18
Wed 30-
01-19
$2,381,032.00
Purchasing 3 days Thu 15- Mon 19- 34 Procurement $1,503,312.00

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PROJECT MANAGEMENT
necessary
hardware
11-18 11-18
Manager,
Hardware [1]
Purchasing
required
software
3 days
Tue 20-
11-18
Thu 22-
11-18
36
Procurement
Manager, Software
[1]
$803,312.00
Subscribing
the required
platform
2 days
Fri 23-
11-18
Mon 26-
11-18
37
Procurement
Manager,
Subscriptions [1]
$7,208.00
Development
of the timesheet
2 days
Tue 27-
11-18
Wed 28-
11-18
38
System Developer,
Technical Experts
$4,800.00
Install
Required
Features of the
Timesheet
15 days
Thu 29-
11-18
Wed 19-
12-18
39 Technical Experts $21,600.00
System
testing
5 days
Thu 20-
12-18
Wed 26-
12-18
40 Technical Experts $7,200.00
Integration
of the timesheet
system with the
present system
15 days
Thu 27-
12-18
Wed 16-
01-19
41 Technical Experts $21,600.00
Detecting
bugs and other
challenges
5 days
Thu 17-
01-19
Wed 23-
01-19
42 Technical Experts $7,200.00
Final 5 days Thu 24- Wed 30- 43 System Tester $4,800.00

13
PROJECT MANAGEMENT
testing 01-19 01-19
Milestone
4: Deliver the
System to the
Project
Manager
0 days
Wed 30-
01-19
Wed 30-
01-19
44 System Developer $0.00
Project Sign
Off and
Closing
15 days
Thu 31-
01-19
Wed 20-
02-19
$32,240.00
Project
documentation
5 days
Thu 31-
01-19
Wed 06-
02-19
45 Content Writer $5,600.00
Submission
of project
documentation
1 day
Thu 07-
02-19
Thu 07-
02-19
47 Content Writer $1,120.00
Project
review as well
as appraisals
5 days
Fri 08-
02-19
Thu 14-
02-19
48 Project Manager $8,000.00
Payments
finalization
2 days
Fri 15-
02-19
Mon 18-
02-19
49
Human Resource
Manager
$2,800.00
stakeholders
sign off
2 days Tue 19-
02-19
Wed 20-
02-19
50 Content Writer,
Finance Manager,
Human Resource
Manager, Project
Manager, Project
Supervision
$14,720.00

14
PROJECT MANAGEMENT
Manager, System
Developer
Milestone
5: Project
Officially
Closed
0 days
Wed 20-
02-19
Wed 20-
02-19
51 Project Manager $0.00
6. RACI table
The RACI Table for the project is given in the below table:
Task Name
Project
Manager
Finance
Manager
Human
Resource
Manager
System
Developer and
System Tester
Determining
drawbacks
R I
Identification of
modifications for
enhancing the system
R I
Call board meeting R I I
Discussing about
the new timesheet
software
R R
Considering the
various advantages
R I I

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PROJECT MANAGEMENT
Discussing about
the implementation
procedure
R A
Finalizing the entire
report
R C I
Milestone 1:
completion of
discussion phase
R I I
Selection of the
project team members
I I R
Determining
project scope and
boundaries
R C C
Determining
project objectives with
the help of SMART
objectives
R C C
Determining
proper project schedule
R C I
Determining
budget for the project
C R I
Conducting
feasibility study
R I

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PROJECT MANAGEMENT
Identification of
possible risks that are
related with the system
R
Preparation of risk
mitigation plan
R
Developing
feasibility report
R
Developing final
report of the project
R C
Submitting the
documents
R
Milestone 2:
Completion of the
project planning phase'
R
Allocating duties to
the workers
C R
Hiring developer C I R
Recruiting members C I R
Discussion on the
project
R R
Discussion about
the needed features
C R

17
PROJECT MANAGEMENT
Discussion about
the procedure with
which the entire Time
Inc system is integrated
C R
Discussing project
feasibility
C C R
Milestone 3:
Completion of the
formal initiation phase
R
Purchasing
necessary hardware
I I R
Purchasing required
software
I I R
Subscribing the
required platform
I I R
Development of the
timesheet
I I R
Install Required
Features of the
Timesheet
I I R
System testing I I R
Integration of the
timesheet system with
I I R

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PROJECT MANAGEMENT
the present system
Detecting bugs and
other challenges
I I R
Final testing I I R
Milestone 4:
Deliver the System to
the Project Manager
R
Project
documentation
R
Submission of
project documentation
R
Project review as
well as appraisals
R C
Payments
finalization
I C R
stakeholders sign
off
R R R R
Milestone 5: Project
Officially Closed
R
7. Potential risks
The risks that are associated with the project are lusted in the table below with proper
mitigation plan so that the risks and challenges can be resolved effectively.

19
PROJECT MANAGEMENT
Risk Details Risk Nature Risk Type Mitigation Plan
It is found that the
timesheet that was
developed have
limited
functionalities which
creates less benefits
for the organization.
Positive Internal This is considered
as a positive risk and
thus it is very much
necessary to identify
factors that would
help in achieving
more benefits with
the utilization of
timesheet system.
Cyber-attacks can
cause number of
security challenges
within the project.
Negative External It is very much
necessary to use
proper encryption
system or firewall in
order to avoid
security issues.
Due to lack of
technical knowledge,
the team members
can face number of
issues and challenges
in finishing the entire
project effectively.
Negative Internal It is found that
proper training
sessions must be
provided to the
employees of the
organizations for
managing the
functions of the new
timesheet systems.

20
PROJECT MANAGEMENT
It is found that due
to improper
management of
project resources, the
budget of the project
increases.
Negative Internal It is very much
necessary to manage
the budget of the
project effectively
for finishing the
project on time.
Lack of expertise of
the team members
can cause number of
issues in finishing
the project
Negative External It is necessary to
hire experienced
workers with proper
skills and knowledge
so that the progress
of the project does
not get obstructed.
Absence of proper
hardware upgrades
due to project delay.
Negative External It is necessary to
verify the
background before
getting the hardware
supplies.
8. Probability and Impact matrix
The risk probability matrix is provided below:
Probabilit
y
Impact
Very Low
1
Low
2
Medium
3
High
4
Very High
5

21
PROJECT MANAGEMENT
Very Low 1 Very
Low 1
Lo
w 2
Lo
w 3
Low
4
Mediu
m 5
Low 2 Lo
w 2
Lo
w 4
Mediu
m 6
Medium
8
Hig
h
10
Medium 3 Lo
w 3
Mediu
m 6
Hig
h 9
High
h 12
Very
High 15
High 4 Lo
w 4
Mediu
m 8
Hig
h
12
Very High
16
Very
High 20
Very High 5 Mediu
m 5
Hig
h
10
Very
High 15
Very High
20
Very
High 25
The probability matrix of the project risk is listed below:
Risk Probability of
Occurrence
Impact on Project Risk Quotient
Limited Functionality 3 2 6
Cyber Attack 4 5 20
Lack of Technical
Knowledge of
Employees
3 3 9
Budget Overshoot 2 4 8
Issues from
Development Team
3 4 12
Hardware
Compatibility and
2 5 10

22
PROJECT MANAGEMENT
Availability Issues

23
PROJECT MANAGEMENT
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