Project Plan Part 2 for Time Sheet System Implementation Project

Project Plan Part 2
[Name]
[Institution]

Table of Contents
1.0 Introduction and Background of the project...................................................................................3
2.0 Gantt chart.......................................................................................................................................3
3.0 Network Diagram.............................................................................................................................5
4.0 Project milestones...........................................................................................................................6
5.0 Resources table...............................................................................................................................7
6.0 Project budget.................................................................................................................................7
7.0 RACI Table........................................................................................................................................9
8.0 Potential Risks................................................................................................................................11
9.0 Probability/ Impact Matrix.............................................................................................................13
Conclusion.................................................................................................................................................14

1.0 Introduction and Background of the project
The Steering committee of Time Inc.- an software International firm, with a footprint in 15
countries - has taken a decision to implement Time Sheets in all of its software centres. The goal
is to enable the committee gain insight into how time is utilized across projects in various
software centers. Primarily, the Committee intends to capture data relating to Cost of Quality and
Resource Optimisation; enabling the committee to assimilate Project Management Excellence
throughout the firm. The company has the intention of implementing a Time Sheet System that
integrates with an Enterprise Project Management System; giving the management visibility into
the projects across all the centers.
This project aims to research and recommend the best Time Sheet System to meet all the needs
of the software centers. This project document presents a Gantt chart, a Network Diagram with a
critical path, project Milestones, resources, a project budget, RACI table, potential risks and a
probability / impact matrix of the risks.
2.0 Gantt chart
Theoretically, a Gantt chart is a bar chart illustrating a project's schedule. The project's task on a
Gantt chart are listed on the vertical axis while the horizontal axis contains the time intervals for
the tasks (Slack, 2015). A Gantt chart therefore is founded on a project's work breakdown
structure, and aids in the planning, coordinating and tracking specific tasks in a project (Slack,
2015).
For this project the work breakdown structure is as follow.
Task Name Duration Start Finish Predecessors
Time Sheet System Implementation Project 44 days Tue 9/18/18 Fri 11/16/18
Project Initiation 5 days Tue 9/18/18 Mon 9/24/18
Nominate Project Champion from each software centre 2 days Tue 9/18/18 Wed 9/19/18
Hire a Consultant 1 day Thu 9/20/18 Thu 9/20/18 3
Recruit a Project Team 3 days Thu 9/20/18 Mon 9/24/18 3
Have a working project team 0 days Mon 9/24/18 Mon 9/24/18 5,4
Requirement Gathering 10 days Tue 9/25/18 Mon 10/8/18 2
Gather Software Project Management processes 3 days Tue 9/25/18 Thu 9/27/18 6
Gather Project Management metrics 3 days Fri 9/28/18 Tue 10/2/18 8
Analyze and understand the processes and metrics 4 days Wed 10/3/18 Mon 10/8/18 8,9
Complete a list of key processes and metrics 0 days Mon 10/8/18 Mon 10/8/18 10
System Selection 7 days Tue 10/9/18 Wed 10/17/18 7
Create a list of possible Time Sheet systems 1 day Tue 10/9/18 Tue 10/9/18 11
Perform Trials on the list of Time Sheet systems 5 days Wed 10/10/18 Tue 10/16/18 13
Select one system 1 day Wed 10/17/18 Wed 10/17/18 14
Gain Stakeholders agreement on the preferred Time 0 days Wed 10/17/18 Wed 10/17/18 15

Sheet system
System Procurement 3 days Thu 10/18/18 Mon 10/22/18 12
Negotiate with the system Vendor 2 days Thu 10/18/18 Fri 10/19/18 16
Procure the licenses 1 day Mon 10/22/18 Mon 10/22/18 18
Have the necessary licenses for the system 0 days Mon 10/22/18 Mon 10/22/18 19
System Implementation 13 days Tue 10/23/18 Thu 11/8/18 17
Deploy required IT infrastructure 4 days Tue 10/23/18 Fri 10/26/18 19
Implement chosen Time Sheet system 2 days Mon 10/29/18 Tue 10/30/18 22
Complete System Implementation 0 days Tue 10/30/18 Tue 10/30/18 23
Measure Return on Investment 2 days Wed 10/31/18 Thu 11/1/18 23
Measure degree of customer satisfaction 3 days Wed 10/31/18 Fri 11/2/18 23
Train users and IT maintenance staff 5 days Wed 10/31/18 Tue 11/6/18 23
Transition the system from special projects to
production 2 days Wed 11/7/18 Thu 11/8/18 25,26,27
Go Live 0 days Thu 11/8/18 Thu 11/8/18 28
Project Closure 6 days Fri 11/9/18 Fri 11/16/18 21
Document Lessons leant 2 days Fri 11/9/18 Mon 11/12/18 28
Identify further project to enhance Project Management
Excellence 2 days Tue 11/13/18 Wed 11/14/18 31
Project Sign-off 1 day Thu 11/15/18 Thu 11/15/18 32
Close the project 1 day Fri 11/16/18 Fri 11/16/18 33
With activities, durations and interdependency between activities having been defined in the
above Work Breakdown Structure, the Gantt Chart for this project is as follows. The activities
highlighted in yellow represent the various milestones.