Information Systems Project Management

This report is based on the project plan required by Time Inc. for the implementation of the Timesheet system. It includes Gantt chart, network diagram, milestones, resources table, and project budget.

Running Head: INFORMATION SYSTEMS PROJECT MANAGEMENT
Information Systems Project Management
Name of the Student
Name of the University

1INFORMATION SYSTEMS PROJECT MANAGEMENT
Executive Summary
Timesheet is a useful software based solution for the organizations who are seeking to implement
an efficient time tracking and management system for their projects. Time Inc. is looking to
implement a similar system in order to enhance their time management process in their project.
This report is based on the project plan required by Time Inc. for the implementation of the
Timesheet system.

2INFORMATION SYSTEMS PROJECT MANAGEMENT
Table of Contents
Introduction......................................................................................................................................3
1. Gantt Chart...................................................................................................................................3
2. Network Diagram (Critical Path Diagram)................................................................................10
3. Six Milestones Using SMART Criteria.....................................................................................11
4. Resources Table.........................................................................................................................11
5. Project Budget...........................................................................................................................13
6. RACI Table................................................................................................................................20
7. Risk Identification and Risk Register........................................................................................27
8. Probability / Impact Matrix.......................................................................................................29
Conclusion.....................................................................................................................................31
Bibliography..................................................................................................................................32

3INFORMATION SYSTEMS PROJECT MANAGEMENT
Introduction
Time Inc. wants to enhance their project management streamlining process with more
efficient time management process. Accordingly, they have decided to implement a new
Timesheet system that is a software based solution for efficient time tracking and management.
In this report, a detailed project plan has been developed that can be used by Time Inc.
for the implementation of the Timesheet system.
1. Gantt Chart
The project schedule is shown in the following table.
Task Name Duration Start Finish Predecessors
Project for Time Inc. 104 days Mon 22-10-18 Thu 14-03-19
Board Meeting and
Discussion Regarding
Project
7 days Mon 22-10-18 Tue 30-10-18
Conduct a Survey on the
Existing System
2 days Mon 22-10-18 Tue 23-10-18
Identify Drawbacks of the
System
0.5 days Wed 24-10-18 Wed 24-10-18 2
Identify Modifications and 0.5 days Wed 24-10-18 Wed 24-10-18 3

4INFORMATION SYSTEMS PROJECT MANAGEMENT
Changes to Enhance the
System
Call Board Meeting 1 day Thu 25-10-18 Thu 25-10-18 4
Discuss about the New
Timesheet Software
0.5 days Fri 26-10-18 Fri 26-10-18 5
Consider Advantages of
the Timesheet
0.5 days Fri 26-10-18 Fri 26-10-18 6
Discuss about Possible
Costs of Implementation
0.5 days Mon 29-10-18 Mon 29-10-18 7
Finalize the Project 1.5 days Mon 29-10-18 Tue 30-10-18 8
Milestone 1: Receive
Approval for the Project
0 days Tue 30-10-18 Tue 30-10-18 9
Project Planning 18 days Wed 31-10-18 Fri 23-11-18
Select Team of
Stakeholders
2 days Wed 31-10-18 Thu 01-11-18 10
Create Project Charter 3 days Fri 02-11-18 Tue 06-11-18
Determine Project
Boundaries and Scope
0.5 days Fri 02-11-18 Fri 02-11-18 12
Determine Objectives 0.5 days Fri 02-11-18 Fri 02-11-18 14

5INFORMATION SYSTEMS PROJECT MANAGEMENT
Using SMART Criteria
Determine Appropriate
Schedule for the Project
0.5 days Mon 05-11-18 Mon 05-11-18 15
Determine an Overall
Budget for Implementation
1.5 days Mon 05-11-18 Tue 06-11-18 16
Conduct Feasibility Test
for the New System
2 days Wed 07-11-18 Thu 08-11-18 17
Identify Possible Risks of
the System
2 days Fri 09-11-18 Mon 12-11-18 18
Prepare Mitigation Plan for
the Risks
2 days Tue 13-11-18 Wed 14-11-18 19
Develop Feasibility and
Risk Report
2 days Thu 15-11-18 Fri 16-11-18 20
Develop Final Project Plan
Document
4 days Mon 19-11-18 Thu 22-11-18 21
Submit Both Documents to
Authority
1 day Fri 23-11-18 Fri 23-11-18 22
Milestone 2: Receive
Green Light to Proceed
0 days Fri 23-11-18 Fri 23-11-18 23

6INFORMATION SYSTEMS PROJECT MANAGEMENT
Project Formal Initiation 9 days Mon 26-11-18 Thu 06-12-18
Allocate Duties Among
Stakeholders
2 days Mon 26-11-18 Tue 27-11-18 24
Hire Developer 2 days Wed 28-11-18 Thu 29-11-18 26
Recruit Members for
Development Team
3 days Fri 30-11-18 Tue 04-12-18 27
Conduct a Meeting with
the Development Team
2 days Wed 05-12-18 Thu 06-12-18
Discuss the Project 0.5 days Wed 05-12-18 Wed 05-12-18 28
Discuss the Necessary
Features for the Timesheet
0.5 days Wed 05-12-18 Wed 05-12-18 30
Discuss How the
Timesheet will be Integrated
within the Existing System
0.5 days Thu 06-12-18 Thu 06-12-18 31
Discuss the Feasibility of
the Budget for the Project
0.5 days Thu 06-12-18 Thu 06-12-18 32
Milestone 3: Provide
Green Light to Development
Team to Proceed
0 days Thu 06-12-18 Thu 06-12-18 33

7INFORMATION SYSTEMS PROJECT MANAGEMENT
Project Execution and
System Development
55 days Fri 07-12-18 Thu 21-02-19
Purchase Necessary
Hardware Upgrades
3 days Fri 07-12-18 Tue 11-12-18 34
Purchase Necessary
Software with Valid License
3 days Wed 12-12-18 Fri 14-12-18 36
Subscribe to Necessary
Development Platform
2 days Mon 17-12-18 Tue 18-12-18 37
Start Development of the
Timesheet
2 days Wed 19-12-18 Thu 20-12-18 38
Install Required Features
of the Timesheet
15 days Fri 21-12-18 Thu 10-01-19 39
Testing of the System 5 days Fri 11-01-19 Thu 17-01-19 40
Integration of the
Timesheet with the Existing
System
15 days Fri 18-01-19 Thu 07-02-19 41
Detect Bugs and Other
Issues
5 days Fri 08-02-19 Thu 14-02-19 42
Final Testing of the Entire 5 days Fri 15-02-19 Thu 21-02-19 43

8INFORMATION SYSTEMS PROJECT MANAGEMENT
System
Milestone 4: Deliver the
System to the Project Manager
0 days Thu 21-02-19 Thu 21-02-19 44
Project Sign Off and
Closing
15 days Fri 22-02-19 Thu 14-03-19
Prepare Project
Documentation
5 days Fri 22-02-19 Thu 28-02-19 45
Submit Documentation for
Review
1 day Fri 01-03-19 Fri 01-03-19 47
Project Review and
Appraisal
5 days Mon 04-03-19 Fri 08-03-19 48
Finalization of the
Payments
2 days Mon 11-03-19 Tue 12-03-19 49
Sign Off by Stakeholders 2 days Wed 13-03-19 Thu 14-03-19 50
Milestone 5: Project
Officially Closed
0 days Thu 14-03-19 Thu 14-03-19 51
Accordingly, the Gantt chart is developed as follows.

9INFORMATION SYSTEMS PROJECT MANAGEMENT
Figure 1: Gantt Chart of the Project
(Source: Created by Author)
The work breakdown structure is also shown as follows.

10INFORMATION SYSTEMS PROJECT MANAGEMENT
Figure 2: Work Breakdown Structure of the Project
(Source: Created by Author)
2. Network Diagram (Critical Path Diagram)
The network diagram is shown as follows.
Figure 3: Network Diagram of the Project
(Source: Created by Author)

11INFORMATION SYSTEMS PROJECT MANAGEMENT
3. Six Milestones Using SMART Criteria
The six milestones using the SMART criteria are described as follows.
Specific – For enhancing the existing working system at Time Inc., the new timesheet
system will be developed. For achieving this specific goal, the existing hardware system will be
upgraded and suitable software will be installed within the system.
Measurable – The new timesheet system will provide tracking functionality to the
organization that will then be able to measure suitable time scales for better and more efficient
streamlining of the projects.
Attainable – The organization will be able to attain much more stability and efficiency in
managing time and other related factors in the future projects.
Realistic – The project will have to be completed within a realistic timeline as well as
budget that will be feasible for the organization.
Time Bound – As per the initial estimations and feasibility analysis, the project will have
to be completed within a time period of 105 days.
4. Resources Table
The resource table is shown as follows.
Resource
Name
Type
Materia
l Label
Initial
s
Grou
p
Max.
Unit
s
Std. Rate
Ovt.
Rate
Cost/
Use
Accrue
At
Base
Calenda
r

12INFORMATION SYSTEMS PROJECT MANAGEMENT
Project
Manager
Work P
100
%
$100.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Human
Resource
Manager
Work H
100
%
$95.00/hr
$0.00/
hr
$0.00
Prorate
d
Standard
Finance
Manager
Work F
100
%
$95.00/hr
$0.00/
hr
$0.00
Prorate
d
Standard
Project
Supervision
Manager
Work P
100
%
$90.00/hr
$0.00/
hr
$0.00
Prorate
d
Standard
Content
Writer
Work C
100
%
$75.00/hr
$0.00/
hr
$0.00
Prorate
d
Standard
Procurement
Manager
Work P
100
%
$75.00/hr
$0.00/
hr
$0.00
Prorate
d
Standard
System
Developer
Work S
100
%
$65.00/hr
$0.00/
hr
$0.00
Prorate
d
Standard
System
Tester
Work S
100
%
$65.00/hr
$0.00/
hr
$0.00
Prorate
d
Standard

13INFORMATION SYSTEMS PROJECT MANAGEMENT
Technical
Experts
Work T
100
%
$150.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Hardware
Materia
l
H
$15,000.0
0
$0.00
Prorate
d
Software
Materia
l
S
$10,000.0
0
$0.00
Prorate
d
Subscription
s
Materia
l
S $5,000.00 $0.00
Prorate
d
5. Project Budget
The budget is shown as follows.
Task Name Duration Resource Names Cost
Project for Time Inc. 104 days $141,480.00
Board Meeting and
Discussion Regarding
Project
7 days $9,920.00
Conduct a Survey on
the Existing System
2 days
Project Manager, Project
Supervision Manager
$3,040.00
Identify Drawbacks 0.5 days Project Manager, Project $760.00

14INFORMATION SYSTEMS PROJECT MANAGEMENT
of the System Supervision Manager
Identify
Modifications and
Changes to Enhance the
System
0.5 days
Project Manager, Project
Supervision Manager
$760.00
Call Board Meeting 1 day Project Manager $800.00
Discuss about the
New Timesheet
Software
0.5 days
Project Manager, Project
Supervision Manager
$760.00
Consider Advantages
of the Timesheet
0.5 days
Project Manager, Project
Supervision Manager
$760.00
Discuss about
Possible Costs of
Implementation
0.5 days
Project Manager, Project
Supervision Manager
$760.00
Finalize the Project 1.5 days
Project Manager, Project
Supervision Manager
$2,280.00
Milestone 1: Receive
Approval for the Project
0 days Project Manager $0.00
Project Planning 18 days $14,840.00

15INFORMATION SYSTEMS PROJECT MANAGEMENT
Select Team of
Stakeholders
2 days Human Resource Manager $1,520.00
Create Project
Charter
3 days $3,960.00
Determine Project
Boundaries and Scope
0.5 days
Content Writer, Project Supervision
Manager
$660.00
Determine
Objectives Using
SMART Criteria
0.5 days
Content Writer, Project Supervision
Manager
$660.00
Determine
Appropriate Schedule
for the Project
0.5 days
Content Writer, Project Supervision
Manager
$660.00
Determine an
Overall Budget for
Implementation
1.5 days
Content Writer, Project Supervision
Manager
$1,980.00
Conduct Feasibility
Test for the New System
2 days Project Supervision Manager $1,440.00
Identify Possible
Risks of the System
2 days Project Supervision Manager $1,440.00
Prepare Mitigation 2 days Project Supervision Manager $1,440.00

16INFORMATION SYSTEMS PROJECT MANAGEMENT
Plan for the Risks
Develop Feasibility
and Risk Report
2 days Project Supervision Manager $1,440.00
Develop Final
Project Plan Document
4 days Project Supervision Manager $2,880.00
Submit Both
Documents to Authority
1 day Project Supervision Manager $720.00
Milestone 2: Receive
Green Light to Proceed
0 days Project Supervision Manager $0.00
Project Formal
Initiation
9 days $10,440.00
Allocate Duties
Among Stakeholders
2 days Human Resource Manager $1,520.00
Hire Developer 2 days Human Resource Manager $1,520.00
Recruit Members for
Development Team
3 days Human Resource Manager $2,280.00
Conduct a Meeting
with the Development
Team
2 days $5,120.00

17INFORMATION SYSTEMS PROJECT MANAGEMENT
Discuss the Project 0.5 days
Project Manager, Project
Supervision Manager, System
Developer, System Tester
$1,280.00
Discuss the
Necessary Features for
the Timesheet
0.5 days
Project Manager, Project
Supervision Manager, System
Developer, System Tester
$1,280.00
Discuss How the
Timesheet will be
Integrated within the
Existing System
0.5 days
Project Manager, Project
Supervision Manager, System
Developer, System Tester
$1,280.00
Discuss the
Feasibility of the Budget
for the Project
0.5 days
Project Manager, Project
Supervision Manager, System
Developer, System Tester
$1,280.00
Milestone 3: Provide
Green Light to
Development Team to
Proceed
0 days Project Manager $0.00
Project Execution
and System
Development
55 days $88,840.00
Purchase Necessary 3 days Procurement Manager, Hardware[1] $16,800.00

18INFORMATION SYSTEMS PROJECT MANAGEMENT
Hardware Upgrades
Purchase Necessary
Software with Valid
License
3 days Procurement Manager, Software[1] $11,800.00
Subscribe to
Necessary Development
Platform
2 days
Procurement Manager,
Subscriptions[1]
$6,200.00
Start Development of
the Timesheet
2 days
System Developer, Technical
Experts
$3,440.00
Install Required
Features of the
Timesheet
15 days Technical Experts $18,000.00
Testing of the
System
5 days Technical Experts $6,000.00
Integration of the
Timesheet with the
Existing System
15 days Technical Experts $18,000.00
Detect Bugs and
Other Issues
5 days Technical Experts $6,000.00
Final Testing of the 5 days System Tester $2,600.00

19INFORMATION SYSTEMS PROJECT MANAGEMENT
Entire System
Milestone 4: Deliver
the System to the Project
Manager
0 days System Developer $0.00
Project Sign Off and
Closing
15 days $17,440.00
Prepare Project
Documentation
5 days Content Writer $3,000.00
Submit
Documentation for
Review
1 day Content Writer $600.00
Project Review and
Appraisal
5 days Project Manager $4,000.00
Finalization of the
Payments
2 days Human Resource Manager $1,520.00
Sign Off by
Stakeholders
2 days
Content Writer, Finance Manager,
Human Resource Manager, Project
Manager, Project Supervision
Manager, System Developer
$8,320.00
Milestone 5: Project 0 days Project Manager $0.00

20INFORMATION SYSTEMS PROJECT MANAGEMENT
Officially Closed
6. RACI Table
The RACI table is shown as follows.
Task Name
Project Manager Finance
Manager
Human
Resource
Manager
System
Developer and
System Tester
Project for Time Inc.
Board Meeting and
Discussion
Regarding Project
Conduct a Survey
on the Existing
System
Identify
Drawbacks of the
System
R I
Identify
Modifications and
R I

21INFORMATION SYSTEMS PROJECT MANAGEMENT
Changes to Enhance
the System
Call Board
Meeting
R I I
Discuss about the
New Timesheet
Software
R R
Consider
Advantages of the
Timesheet
R I I
Discuss about
Possible Costs of
Implementation
R A
Finalize the
Project
R C I
Milestone 1:
Receive Approval for
the Project
R I I
Project Planning

22INFORMATION SYSTEMS PROJECT MANAGEMENT
Select Team of
Stakeholders
I I R
Create Project
Charter
Determine
Project Boundaries
and Scope
R C C
Determine
Objectives Using
SMART Criteria
R C C
Determine
Appropriate Schedule
for the Project
R C I
Determine an
Overall Budget for
Implementation
C R I
Conduct
Feasibility Test for the
New System
R I

23INFORMATION SYSTEMS PROJECT MANAGEMENT
Identify Possible
Risks of the System
R
Prepare Mitigation
Plan for the Risks
R
Develop
Feasibility and Risk
Report
R
Develop Final
Project Plan
Document
R C
Submit Both
Documents to
Authority
R
Milestone 2:
Receive Green Light
to Proceed
R
Project Formal
Initiation

24INFORMATION SYSTEMS PROJECT MANAGEMENT
Allocate Duties
Among Stakeholders
C R
Hire Developer C I R
Recruit Members
for Development
Team
C I R
Conduct a
Meeting with the
Development Team
Discuss the
Project
R R
Discuss the
Necessary Features for
the Timesheet
C R
Discuss How the
Timesheet will be
Integrated within the
Existing System
C R
Discuss the
Feasibility of the
C C R

25INFORMATION SYSTEMS PROJECT MANAGEMENT
Budget for the Project
Milestone 3:
Provide Green Light
to Development Team
to Proceed
R
Project Execution
and System
Development
Purchase
Necessary Hardware
Upgrades
I I R
Purchase
Necessary Software
with Valid License
I I R
Subscribe to
Necessary
Development Platform
I I R
Start Development
of the Timesheet
I I R

26INFORMATION SYSTEMS PROJECT MANAGEMENT
Install Required
Features of the
Timesheet
I I R
Testing of the
System
I I R
Integration of the
Timesheet with the
Existing System
I I R
Detect Bugs and
Other Issues
I I R
Final Testing of
the Entire System
I I R
Milestone 4:
Deliver the System to
the Project Manager
R
Project Sign Off
and Closing
Prepare Project
Documentation
R

27INFORMATION SYSTEMS PROJECT MANAGEMENT
Submit
Documentation for
Review
R
Project Review
and Appraisal
R C
Finalization of the
Payments
I C R
Sign Off by
Stakeholders
R R R R
Milestone 5:
Project Officially
Closed
R
7. Risk Identification and Risk Register
The risks associated with the project are identified and the risk register is developed as
follows.
Risk Details Risk Nature Risk Type Mitigation Plan
Limited functionalities
of the timesheet leading
to minimal and limited
Positive Internal Since, this is a positive
risk, it should be further
explored to identify

28INFORMATION SYSTEMS PROJECT MANAGEMENT
benefits from the project whether further benefits
can be gained using
further modifications.
Cyber attacks may
occur disrupting the
normal working of the
system and stealing
information from the
central server
Negative External During implementation
of the timesheet,
suitable firewalls and
anti-virus software must
be installed to protect
the system from
external attacks
Lack of sufficient
technical knowledge of
the employees resulting
in limitations of the
benefits of the timesheet
due to mishandling
Negative Internal Training sessions can be
provided to the
employees so that they
learn to use and manage
the new timesheet
system in future projects
The company is willing
to proceed in the project
with a limited amount of
budget but in case of
any disasters or
unforeseen incidents,
some budget may get
used up resulting in
budget overshoot
Negative Internal Assess all future
expenses and consider
buffer budget before
proceeding with the
finalization of budget
for the project
The developer / Negative External Verify developer

29INFORMATION SYSTEMS PROJECT MANAGEMENT
development team may
stop working in the
middle of the project
due to lack of sufficient
expertise or other
reasons
background before
hiring and hire the
developer based on
written contract rather
than verbal approval
Unavailability of
suitable hardware
upgrades may delay the
project
Negative External Verify vendor
background and ensure
all the necessary pieces
of hardware are
available before
initiating the project
8. Probability / Impact Matrix
The risk probability matrix is developed using the following data.
Probability
Impact
Very Low
1
Low
2
Medium
3
High
4
Very High
5
Very Low 1 Very
Low 1
Lo
w 2
Lo
w 3
Lo
w 4
Mediu
m 5
Low 2 Lo
w 2
Lo
w 4
Medium
6
Medium
8
High
10

30INFORMATION SYSTEMS PROJECT MANAGEMENT
Medium 3 Lo
w 3
Medium
6
High
9
High
12
Very
High 15
High 4 Lo
w 4
Medium
8
High
12
Very
High 16
Very
High 20
Very High 5 Medium
5
High
10
Very
High 15
Very
High 20
Very
High 25
The probability matrix of the project risks is shown as follows.
Risk Probability of
Occurrence
Impact on Project Risk Quotient
Limited Functionality 3 2 6
Cyber Attack 4 5 20
Lack of Technical
Knowledge of Employees
3 3 9
Budget Overshoot 2 4 8
Issues from Development
Team
3 4 12
Hardware Compatibility
and Availability Issues
2 5 10

31INFORMATION SYSTEMS PROJECT MANAGEMENT
Conclusion
Based on the overall estimations, the project will require around 105 days to complete
and consume up to around $150,000. Furthermore, some risks associated with the project have
been identified and suitable mitigation plan has been suggested.

32INFORMATION SYSTEMS PROJECT MANAGEMENT
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