Project Management and Teamwork

This assignment focuses on applying project management principles in a collaborative team setting. Students analyze existing project management literature, contribute to the development of strategies, and work together to produce a final product. The assessment emphasizes teamwork, communication, research skills, and the ability to synthesize information from various sources.

Assessment 2 – ISYS5001

Assessment 2 – ISYS5001
ISYS5001, Semester 2 2017
TEAMWORK GROUP ASSIGNMENT (ONLY 3 MEMBERS)
Due Date:Week 14 30 Oct 2017@5.00 p.m.
Submit your completed assignment to blackboard under the Assessment
Folder (On behalf of the group, one student must submit assessment 2
power point slides and each group member must submit self-peer
evaluation forms under his/her account to the blackboard.These
forms can be submitted to the blackboard under Assessment 2.
Worth:this assignment is worth 35% of your final grade. Unless you have
specific approval for an extension, any overdue assignment will attract a penalty
of 10% per calendar day. Any assessment more than seven calendar days
overdue will not be marked. All requests for an assessment extension must
meet the requirements set out in the Assessment and Student Progression
Manual: consolidated policies and procedures (http://policies.curtin.edu.au)
Presentation Standard – Power Point Slides
 20 Power Point Slides
 Times New Roman
 20pt for normal text
 30pt bold for major headings, 25pt bold for minor headings
 Header: Group number plus your names; make sure to use the
following format: 10pt, italics, right aligned.
 Footer: Page numbering make sure to use the following format:
10pt, italics, left aligned
 Assignment should be spell and grammar checked.
 The assignment should contain no less than ten academic
journal references and textbooks, 5 journals should be dated
from 2007 to 2017.Make sure to use Endnote software for the
references' section.
 Whenever you need to quote ideas and/or the quotes of any
other author, you should acknowledge this, using the Chicago
referencing method (Chicago 16th B ed.)
 N.B.: The use of WIKIPEDIA online encyclopaedia is not
allowed
 To save your files for Assessment 2, please use this
format (to the blackboard or dropbox …etc).: Group
#_Assessment 2_File Name
 For Each file make sure to add your name (plus ID#) as
well your peers.
Assessment 2 PowerPoint slides(Worth 20%) (Please use the
following headings for your power point slides)
1. Project Key dates;
2. Project Objectives;
3. Project Assumptions;
4. Cost benefits;
5. WBS, OBS, (Define the project team roles and responsibilities,
please complete this exercise via MS Project);
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Assessment 2 – ISYS5001
6. Critical Path (from the WBS using MS Project);
7. Communication Plan;
8. Risk Plan and Register Risks;
9. And finally closing plan;
10. For WBS, OBS and other large documents please upload them
to an online storage (i.e. Dropboxor SkyDrive…etc) and lateradd the
Dropbox or SkyDrive link(s) in the PowerPoint slide(s) for the specific
slide title.
From the Policy on Plagiarism (check section 8.6 under the Unit outline)
 The majority (95%) of your written work should be in your own
words.
 Cutting and pasting large sections of text from the Internet or a
book (even with referencing) is an example of plagiarism and will
automatically incur a zero grade.
 Direct quotes should be in quotation marks with a page number &
Year reference to the original.
 Each sentence or paragraph that has been written from researching
sources should contain a reference.
 If you are unsure of what constitutes plagiarism, check with the Unit
Coordinator (Tomayess Issa) before submitting work for assessment.
 Resubmission of a plagiarized assignment will not be permitted.
Case study – CUU Company LTD
CUU is a significant Western Australian fashionand design business. It has
experienced strong growth for several years. Through its clever fashion
and designmarketing and astute acquisitions, it has projected growth of
19% pa revenues for each of the next 9 years. Last year the business had
revenues of $150 Million. The CUU Company is very profitable and has
good reserves of cash and lines of credit. Physically, the business consists
of offices for administration, marketing (Online and Traditional) and
fashion and design facility, which while fully paid is very expensive to
operate compared to modern facilities. The main office is in Perth CBD.
While it owns this property, it believes it can realize $12 Million through its
sale. As well, the business has 18 branches scattered throughout the city
with total annual rental of $1.9Million. A preliminary plan has been
developed to improve efficiency and allow for continued growth.
The elements of the plan are:
 CUU company will relocate all its current facilities to one, situated
in an industrial centre on the edge of the city. The total land
acquisition costs will be $4 Million and $15 Million for the office and
administration, marketing (Online and Traditional), fashionand
design facilities and equipmentand interior and exterior
officedesign.The land will allow growth for at least 25years projected
and the planned facilities will allow growth for at least 8 years;
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Assessment 2 – ISYS5001
• A new IT system will be introduced. It is an off-the-shelf
systemwidely used in the industry, and will integrate all
administration, marketing (Online and Traditional), and fashion
and designfunctions of the business. IT hardware will be moved from
the old premises (The current IT hardware needs to beupgraded before
the new IT system implementation). Furthermore, existing
communications services will need to be transferred, new processes
built (the new system works differently from the old one), and
implementation, testing, evaluation andtraining arranged. The
new IT system will cost $2 Million to purchase. In addition,
consultants from the software vendorestimate their team can
configure the systems and oversee the implementation
requirements in 8 months – 4 months of configuration in their offices
and 4 months of on-site support of the in-house project team. Their
team will charge a fixed fee once the scope is finalised and this is
estimated at $150,000 per month.
• Furthermore, CUU Company will ask you to design and develop a
Website, Facebook, Twitter, Instagram, Twitter, blogs, and Snapchat
accounts for marketing purposes.
• The plan stipulates that there must be no disruption administration,
marketing, and fashion and designfunctions of the business, so
this suggested the transfers be completed over
threeweekendsONLY.
• The plan is to perform interior (all) and exterior design for CUU
new building
Your Role
The CEO of CUU fashionLtdhas heard that your “ISYS5001Group”small
consulting companyis the best company to project manage this project.
She calls you in for a meeting and after the usual pleasantries and cups of
tea you get down to business.
She is so impressed with you that she gives you the project on the spot,
and is happy to pay you what you want (so you will of course add that
in to your costing).However she warns that you must succeed and will
“never work in this town again if it goes wrong”. The stakes are high!
Between you and the CEO you agree to do the following:
1. Detail the business case, since it is currently quite general. You
agree but realise you will need to do research on the electronic
products and the technologies you are dealing with.
2. You will plan the details of the project. You are allowed to choose its
design (for instance you may have a highly outsourced team, or you
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Assessment 2 – ISYS5001
may nominate some sub-projects, etc). Whatever plan you choose,
you undertake to provide the lowest cost/shortest implementation
possible. You are allowed to outsource but will also be supplied
internal staff as required. You realise straight away this will require
you to:
 Produce a WBS, OBS and tasks using MS Project (or
equivalent);
 Design the tasks so that critical path duration is minimised;
 Select your team, policies and team structure;
 Determine the cost benefit;
 Determine and assign resources;
 A risk plan and register of risks;
 Acommunication plan
 A closing plan
 You will produce a project charter in a format that is suitable
for presentation to the board. Your business case will be
incorporated into the charter. Because this is to be presented
to the board you decide to do this in no more than
20PowerPoint slides rather than a traditional report.
 You will be sure that scope, project design, milestones,
risk plans, risk registers and team design are all
representedsummarised from other steps detailed above.
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Assessment 2 – ISYS5001
Peer reflection (Worth 15%)
Each Peer should submit the following to the
blackboard:
 2 Peer reflection
 1 Personal reflection on what you have done for this
assignment
 A copy of your draft resources/notes that you developed or
located for this assignment (these do not need to be in final
form, they are simply to provide an idea or what you have
contributed to the assignment)
a. Please make sure to submit your peer reflection,
personal reflection and your notes in one document to
the blackboard (under your account).
b. To save this file, please use this format Group
#_Assessment 2_File Name, as well for this file, make
sure to add your name (plus ID#) as well your peers.
This assessment is targeting the following Curtin’s Graduate Attributes:
 Collaborative Team Working
 Critical thinking skills
 Applied Discipline Knowledge and Skills
This evaluation is designed to encourage you to think about and
understand how well you and your pair performed the team activity in
order for you to develop these important skills.
Research indicates that students who reflect on their performance have
more control over future performance of targeted skill(s), are better
able to articulate their progress and demonstrate increased self-
confidence in a range of situations.
The 15 markswill be allocated as follows:
 Quality of the responses in the Evaluation Schedules
 For the timely completion of both Evaluation Schedules (A & B) 7
marks
 Lecturer mark for the Group functioning as determined by
– Your information that you have provided on your own contribution
to this assignment
– the compilation of group perspectives on peer performance
(from the group member’s evaluations) 6
marks
 Draft notes/resources
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Assessment 2 – ISYS5001
 The organisation of these forms and
materials 2
marks
Note: the lecturer mark is where the lecturer can reward effort,
contribution and leadership capacity on an individualised basis, however,
all students have the capacity to receive full marks on this component of
the assessment if s/he has proved a superior contribution to the group
functioning.
As this is an assessable task you need to understand/follow the
instructions:
1. These evaluation forms are confidentialand enable the lecturer to get an
insight into how well the team/group process functioned and to track your
contribution. Fill out this evaluation on yourself and your group members
(peers) honestly and submit to the blackboard Peer Evaluation, as well
make sure to submit with the same document your draft notes/resources
as PDF.
2. Ensure to put your name on the Self/Peer Evaluation Schedule (A)
and your pair members’ name on the Self/Peer Evaluation
Schedule (B).
3. Your Lecturer will read your group’s work and identify how well the pair
functioned. This will also reveal if he/she needs to make any
organisational changes to the activity the next semester.
4. Please Note: This is your opportunity to tell the lecturer if there
were any problems with the pair interactions, division of workload
etc., so be as honest as you can. Even if your group did not
function well, you have the capacity to earn the individual marks
if you made every effort to complete the assignment well.
5. Your feedback will be collated with your peer and marked according to
insights provided about what you learned from doing this experience,
honesty of responses and level of completion.
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Assessment 2 – ISYS5001
Team working Skills – Tracking individual workload Assessment
Self/Peer Evaluation Schedule (A)
Note to students:- Bullet points in the first column should be answered in terms of …
“What did I do ….?”
Aspects of Team Working Self-Reflective Comments for: ______________________________
(write your name here)
Student ID: _________________________________________________
Individual Roles and
Responsibilities
 What roles/activities did you
undertake in this
assignment? (eg, researcher, editor,
sequencing data, draft writer, collation of
materials)
 Explain how your
contribution to the group
made a difference to the
final product?
 In this assignment, I was mainly the draft writer for the team i.e.
my duty included preparation of research drafts that were created
from the research analysis. However, I also assisted my teammates
during the entire research process and development of the project
plan.
 My contribution to the group made a difference to the final product
because I was the draft writer of the group and as a result, I had to
analyse the data myself before documentation and hence, I was
able to find and address manual errors and mistakes before they
are entered in the draft.
Generating and Creating
Ideas/Strategies
 Did I contribute original/new
ideas? Cite examples.
 Synergy – How well did I
build on the ideas of others
to produce a superior
outcome? Cite examples.
 I did contribute to new and original ideas for the entire course of
learning. For instance, during the preparation of the project plan, I
suggested the use of Microsoft Project to my teammates. This
software enabled me to prepare accurate project plan and
schedule.
 I used literature survey regarding project management in order to
prepare the overall project plan.
Research
 Did I undertake an equal
share?
 Was my information
accurate and in my own
words/not plagiarised
directly off the web?
 Was my information up-to-
date?
-from credible sources eg journals, texts,
conference papers etc?
 I did undertake equal share of research work along with my
teammates. I mainly emphasized on development of
communication planning for the project.
 My information was accurate and was not plagiarized since I
documented my own ideas and opinions.
 My information was up-to-date because I used references and other
sources from last 4 years only.
Collegiality
 What did I do to support our
discussions positively?
 What did I do to mediate
potential conflict?
What is your attitude to working with your
partner? Has it been OK, if not, why not? and
what have you done about it?
 I allowed my team members to express their own views without
any problem and listed to them when they needed.
 In order to mediate potential conflict, I tried to find an intermediate
solution by considering ideas of all the team mates.
Organisational skills:
 Did I make it to all team
meetings on time?
 What are my time
management skills like?
 How well did I work to the
timeline?
- did you get your materials to each other on
time?
- did you make it to the meetings on time?
etc
I made all the team meetings on time.
I have high affinity for maintaining a strict time schedule.
I divided my work order in different days and created a routine. I completed
each of my duties within time.
Final Outcome/Product
 Discuss how your
contribution increased the
quality of the final
assignment.
 How relevant is your
assignment to real life?
My contribution saved the final project document from a lot of manual and
typing errors.
My assignment is relevant because project management is currently one of
the most popular practices in business industry.
Self-reflection comments:
1. What did I learn from this group activity (in terms of the process of working in teams – not
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Assessment 2 – ISYS5001
content/information)?
2. What would I need to change for further develop about how I worked with my partner in order to
make future team activities more successful?
3. List 3 strengths you have in team working and 2 weaknesses that you need to continue to improve.
Professional Skill - Team Working
Self/Peer Evaluation Schedule (B)
Aspects of Team Working Peer-Reflective Comments for: ______________________________
(write your partner’s name here)
Student ID: _________________________________________________
Individual Roles and
Responsibilities
 What roles/activities did
she/he undertake in this
assignment? (eg, researcher, editor,
sequencing data, draft writer, collation of
materials)
 Explain how his/her
contribution to the group
made a difference to the
final product?
 He took the duty of performing literature review.
 He analysed all literary sources on project management and he
also has sound technical knowledge.
 His contributions were integral parts of this project.
Generating and Creating
Ideas/Strategies
 Did he/she contribute
original/new ideas? Cite
examples.
 Synergy – How well did
he/she build on your ideas to
produce a superior outcome?
Cite examples.
 He mainly contributed to analysis of existing older and existing
ideas regarding project management.
 He coordinated with me and followed my ideas for the entire
course of the project.
Research
 Did he/she undertake an
equal share?
 Was his/her information
accurate and
paraphrased/not plagiarised
directly off the web?
 Was his/her information up-
to-date? -from credible sources eg
journals, texts, conference papers etc?
 He did undertake equal duties in this project.
 His information was accurate and paraphrased from other sources
as I was emphasizing avoiding plagiarism.
 His information was up-to-date.
Collegiality
 What did he/she do to
support our discussions
positively?
 What did he/she do to
mediate potential conflict?
What is your attitude to working with your
partner? Has it been OK, if not, why not? and
what have you done about it?
 I allowed my team members to express their own views without any
problem and listed to them when they needed.
 In order to mediate potential conflict, I tried to find an intermediate
solution by considering ideas of all the team mates
Organisational skills:
 Did he/she make it to all
team meetings on time?
 What are his/her time
management skills like?
 How well did he/she work to
the timeline?
- were material received on time?
- did he/she make it to the meetings on time?
etc
He does make it to all team meetings.
He lacks a bit on management skills due to lack of communication skill.
He managed to complete all this work within preset timeline.
Final Outcome/Product
 Discuss how his/her
contribution increased the
quality of the final
His contribution i.e. the literature review part was the most important part
of the project.
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Assessment 2 – ISYS5001
assignment.
Other comments about your partner:
List 3 strengths and 2 weaknesses that you have identified in your partner from this team working
assignment.
Strengths:
He is a very technically sound person and has good conceptual knowledge.
He has good analysis and literature review skills.
He has superb dedication towards the project.
Weaknesses:
He lacks sufficient communication skill.
His vocabulary needs to be improved.
Personal Reflection
During this entire assignment, I learnt a lot regarding project
management and applied my ideas in the project planning. I learnt about
various project management tools and technique and their applicability in
real life projects. In addition, I learnt to summarise at an entire literature
source that can also used for data analysis as well as future research
endeavor. I further learnt team work and team coordination as I learnt to
help each of the teammates. Finally, it can be said that this assignment
provided me with a lot of knowledge that I can use in future in my
professional career.
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