ICT171 Murdoch Uni: Total Cost of Ownership for New Server Room

This report provides a comprehensive analysis of the Total Cost of Ownership (TCO) for a proposed server room project at Murdoch University, designed to enhance student access to network simulation software. The report details the hardware and software specifications, including Intel CPUs, RAM, hard drives, UPS systems, virtualization software, and air conditioning. It includes a proposed server room design and a detailed cost breakdown, encompassing initial purchase costs, ongoing operational expenses, and potential income from disposal. The TCO analysis considers various cost categories, such as initial investments, annual licenses, energy, maintenance, downtime, and management. The report concludes with a total cost of ownership of $478,366 and emphasizes the importance of scalability and accessibility for future student enrollment. The appendices provide additional details like HP server price lists and UPS price lists.

Running head: Total Cost Of Ownership 1
Total Cost Of Ownership
[Author Name(s), First M. Last, Omit Titles and Degrees]
[Institutional Affiliation(s)]
Author Note
[Include any grant/funding information and a complete correspondence address.]

Running head: Total Cost Of Ownership 2
1 INTRODUCTION
This document gives an outline of the key hardware and software required by the university to
finish the setting up of the new server room to accommodate the hardware envisioned to ensure
all student access the networking simulation software and among other software from any place
at any time.
Currently, the student uses a standalone machine which has the emulator software packages
installed on them to enable the student to access the emulatorsoftware such as packet tracer for
network design purposes. This method has for the past been working very well but a recent
survey proves the system is not scalable as more student enrolls in the computer networks
classes. Most studentswants to have access to the system even from their dorm room which is
currently not possible as they have to be physically present in the computer lab. There is a
proposal to shift the methodoloty used to access the system from the current standalone to amore
robust cloud private cloud infrastructure which will not only allow the student access the
resources anywhere anytime but also ensure the system is scalable for future enrollnemtns. Such
a system require a lot of planning to enure the project feasibility is established and required cost
sources. This document provides the hardware and software requirments that shall be a
requirement to have the project up and running. The propsed design of the physical room where
the core hardware is to housed is architecturally designed in this document to enable the
implementatiion to have an easier time figuring out where each component will be placed. This
is critical for proper device installation.

Running head: Total Cost Of Ownership 3
The following section describes the key hardware and software requirements, the proposed
design of the server room and a comprehensive total cost of ownership done to propose the
project to the board of the university for commissioning.
2 HARDWARE SPECIFICATION
Item Model Specs Quantity Vendor
CPU
Intel Server CPU Xeon E5-
2603V3 LGA2011-3 1.6G
BX80644E52603V3
Intel CPU designed
specifically to run cloud
infrastructure by
leveraging the design
factor used to ensure
reliable cloud processing
(Yang, Awasthi, Ghosh,
Bhimani, & Mi, 2018)
100 Intel
RAM 32GB DDR4 2666MHz Speeds start at 2666 MT/s
Faster speeds and
responsiveness than
conventional DDR4
memory
Ideal for cloud and high-
performance server.
32 Transcend

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(Tonkin, 2017)
Hard Drive 10TB
WDAC310100
The Western digital drive
shall provide ample
storage facilities for the
virtual machines
envisioned to be included
in the new server
requirements (Snelgrove,
2012).
1000 Western
Digital
Equipment
UPS
Oeveo UPS Mount 143-
10.65H x 4.3W x 11D |
Uninterruptible Power
Supply (UPS) Mount for
APC, CyberPower, Tripp
Lite, and More | UPSM-143
This is an equipment UPS
with the output voltage of
210kV
4 Oeveo
Operating
system
VM sphere 64-bit CPUs OS
able to support 2.4Ghz
CPU clock
Provide the virtualization
environment needed to run
the machines to be
virtualized (Duran, Roda,
& Macchi, 2016)
1 Oracle
Air
conditioner
Midea MAD30C1YWS
Dehumidifier 30 Pint with
The air conditioner shall
provide the cooling effect
2 MIDEA

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Reusable Filter to the massive hardware
which generates a lot of
heat due to the strong
computations handled by
the server (Banerjee, 2019)
Server HP ProLiant DL380 G5
Server
Provide the high
computational power to
service client machines
request
3 HP
3 SERVER DESIGN
The architectural design below shows the position of the various hardware that will be used to
support the deployment of the core server hardware (Pan, 2015).

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Pricing
Item Model Price(USD) Quantity Total Cost
CPU Intel Server CPU Xeon
E5-2603V3 LGA2011-3
1.6G BX80644E52603V3
146 100 14, 600
RAM 32GB DDR4 2666MHz 164 32 5,248
Hard Drive 10TB 211 100 21,100

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WDAC310100
Equipment UPS Oeveo UPS Mount 143-
10.65H x 4.3W x 11D |
Uninterruptible Power
Supply (UPS) Mount for
APC, CyberPower, Tripp
Lite, and More | UPSM-
143
43 4 172
Operating
system
VMware’s vSphere 64-bit
CPUs OS able to support
2.4Ghz CPU clock
1295 1 1295
Air conditioner Midea MAD30C1YWS
Dehumidifier 30 Pint with
Reusable Filter
259 2 518
Server HP ProLiant DL380 G5
Server
167 3 501
SUB TOTAL 43,434

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4 THE TOTAL COST OF OWNERSHIP
EXPENSES enter data
here
6
Cost category 1 Cost items subtotal
costs $
All initial costs on
purchase (one-off)
Purchase price $
42,900
Accessories $
2,500
Legal costs (eg conveyancing) $
1,200
Delivery costs $
70,000
Installation / integration / engineering / calibration
costs
$
34,000.00
Testing / initial inspection costs $
500.00
Alterations, cabling, telephone links $
54,000.00

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Initial licence costs $
44,000.00
Subtotal $
249,100
Cost category 2 Cost items unit cost # p.a. subtotal cost
$
Regular ongoing
operational costs (per
annum)
Annual licences $
12,000.00
1 $
12,000.00
Consumables eg health
and safety equipment
$
500.00
1 $
500.00
Software upgrades $
1,000.00
1 $
1,000.00
Staff training $
600.00
2 $
1,200.00
subtotal $
14,700
Cost category 3 Cost items unit cost # p.a. subtotal cost
$

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Fuel / energy costs (per
annum)
Electricity $
3,400.00
1 $
3,400.00
subtotal $
3,400.00
Cost category 4 Cost items unit cost # p.a. subtotal cost
$
Regular service and
maintenance (per
annum)
Annual maintenance $
1,200.00
1 $
1.200.00
Preventative maintenance $
400.00
1 $
400.00
Other maintenance $
600.00
1 $
600.00
Hire of replacement
equipment during
downtime
$
50.00
1 $
50.00
subtotal $
2,250
Cost category 5 Cost items unit cost # p.a. subtotal cost
$

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Anticipated downtime
(per annum)
Planned maintenance
outages - additional costs
$
1,200.00
1 $
1,200.00
Unplanned outages -
additional costs
$
1,000.00
1 $
1,000.00
subtotal $
2,200
Cost category 6 Cost items unit cost # p.a. subtotal cost
$
Additional supplier
costs (per annum)
Management costs, eg
time for meetings
$
300.00
1 $
300.00
Project management costs $
300.00
1 $
300.00
Costs associated with
additional work requested
$
3.00
1 $
400.00
Supplier travel and
accommodation costs
$
300.00
5 $
1,500.00
National / International
calls to contact supplier
$
10.00
1 $
10.00
Overtime costs $
5.00
1 $
5.00

Running head: Total Cost Of Ownership 12
Subtotal $
2,515.00
Cost category 7 Cost items subtotal cost
$
Disposal costs (one-off
not per annum)
Decommissioning / deconstruction costs $
2,500.00
Cost of transportation of equipment from site $
300.00
Disposal costs eg hazardous items $
300.00
Restoration of site to original state $
300.00
Write-off $
200,000.00
Subtotal $
203,400
INCOME
Income on disposal
(one-off not per
annum)
Income items subtotal
income $
Resale / salvage value of equipment $