Transformation of the Workplace: Project Management Plan and Findings

This report focuses on the transformation of the workplace, specifically on the use of Artificial Intelligence in the retail sector. It includes a project management plan, WBS, time frames, and stages of completion. The report also presents the findings of the project management plan and recommendations for improvement.

Transformation of the
workplace

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................4
Project Management Plan............................................................................................................4
WBS, Time frames and Stages of completion.............................................................................5
Business project PMP findings....................................................................................................7
Recommendation and conclusions..............................................................................................9
Reflecting on the value of undertaking the business project to meet objectives and own
learning and performance............................................................................................................9
Project logbook template...........................................................................................................10
PERFORMANCE REVIEW TEMPLATE...................................................................................12
a)................................................................................................................................................12
b)................................................................................................................................................12
c)................................................................................................................................................13
d)................................................................................................................................................13
e)................................................................................................................................................13
f).................................................................................................................................................13
REFERENCES..............................................................................................................................15

INTRODUCTION
Transformation of the workplace is basically concerned with having the significant
ability to improve workplace h skills, tools and capabilities to conduct the required changes in
organizational process. In recent time, this is crucial for organization to focus on having
significant ability to conduct the transformation in turn effective results can be derived. Present
investigation will emphasize on Specialized Firm (SF) that operates in retail sector and focusing
on having the transformation regarding Artificial intelligence and organizational requirements
require to pay attention on staff so that carrying out the operational practices. The recent report
will concentrate on offering the insights related with the stages of the project lifecycle and
significance to the success of project. This will emphasize on including the factors considering
when assembling a PMP. Range of the examination approaches and tactics for significance to
management of particular project. It will include PMP, work breakdown structure and schedule
via time frame and stages to complete. Communicating findings and recommendations from the
conducted data analysis and reflection for the conducted study for on learning & performance.

MAIN BODY
Project Management Plan
AIM
Aim of current report is to introduce Artificial Intelligence is for helping employees
carry out their roles in collaboration for Specialized Firm in retail industry.
OBJECTIVES
 To improve the productivity by declining errors 10% within the
 To enhance the employee understanding of the organizational requirements by 50%
through AI technology.
 To reduce cost of operations in the Specialized Firm by 20% within the end of the
DELIVERABLES
Internal deliverables:
Developing a project that is going to help the organization improve its practices related to
the use of AI in carrying out its roles for collaboration in Specialized Firm.
External deliverables:
This project will deliver the organization with competitive advantages that is going to be
the results of increased efficiencies.
QUALITY
AI is going to help bring quality in the organization which is going to be the key factor that
contributes to the success of the organization (Thesing, Feldmann and Burchardt, 2021). The
project's quality is going to be managed with the help of monitoring process in the organization.
RISK
There are going to be different risks which are involved with this project such as,
 Exceeding Budget
 Technical Issues in AI
 Inefficient Resources
 Time Crunch
 Lack of Clarity
COMMUNICATION RESOURCES

Emails
Short Message Services
Calls
Video Referencing
Blogs and Wiki, like WordPress and Media Wiki
Other Software like Microsoft office or Office Suite.
RESEARCH METHODS
For this project the research method that is selected is the qualitative study. The qualitative
research data is going to help the research plan identify the required resources, project duration,
scope, key stakeholders and also analyse the risks.
WBS, Time frames and Stages of completion
Task Mode Task Name Duration Start Finish Predecessors
Auto Scheduled Project Initiation 6 days Tue 6/28/22 Tue 7/5/22
Auto Scheduled Drafting Aim objectives 1 day Tue 6/28/22 Tue 6/28/22
Auto Scheduled Selection of topic 1 day Wed 6/29/22 Wed 6/29/22 2
Auto Scheduled Mission 1 day Thu 6/30/22 Thu 6/30/22 3
Auto Scheduled Vision 1 day Fri 7/1/22 Fri 7/1/22 3,4
Auto Scheduled Smart Objectives 2 days Mon 7/4/22 Tue 7/5/22 5
Auto Scheduled Project Planning 16 days Wed 7/6/22 Wed 7/27/22
Auto Scheduled Budget 3 days Wed 7/6/22 Fri 7/8/22 6
Auto Scheduled Developing AI technologies 4 days Mon 7/11/22 Thu 7/14/22 8
Auto Scheduled Delegation of work 4 days Fri 7/15/22 Wed 7/20/22 8,9
Auto Scheduled Establishing Internet connection 5 days Thu 7/21/22 Wed 7/27/22 10
Auto Scheduled Project Execution 35 days Thu 7/28/22 Wed 9/14/22
Auto Scheduled Building teams 10 days Thu 7/28/22 Wed 8/10/22 11
Auto Scheduled Utilization of AI Software 5 days Thu 8/11/22 Wed 8/17/22 13
Auto Scheduled Collaborating with AI technology 20 days Thu 8/18/22 Wed 9/14/22 14,13
Auto Scheduled Project Monitoring 11 days Thu 9/15/22 Thu 9/29/22
Auto Scheduled Analyzation of resources 4 days Thu 9/15/22 Tue 9/20/22 15
Auto Scheduled Monitoring funds 5 days Wed 9/21/22 Tue 9/27/22 17
Auto Scheduled Feedbacks 2 days Wed 9/28/22 Thu 9/29/22 17,18
Auto Scheduled Project Closure 4 days Fri 9/30/22 Wed 10/5/22
Auto Scheduled Modification in areas 2 days Fri 9/30/22 Mon 10/3/22 19
Auto Scheduled Creating of changes 1 day Tue 10/4/22 Tue 10/4/22 21
Auto Scheduled Submitting 1 day Wed 10/5/22 Wed 10/5/22 22

WORK BREAK-DOWN STRUCTURE
Business project PMP findings
In this project management plan there are different stages which have been taken under
consideration through which this project about the workplace transformation is about to be
executed (Wu and et.al., 2021). Following are the findings of the ways in which the project is
going to be executed for Specialized Firm,
Project Initiation:

For this part of the project there is going to formation of the aims and objective which are going
to be project specific for being able to achieve the outcomes that the organization has desired. In
this mission, vision is also going to be created for the purpose to achieve standards which needed
for the completion of the project (Tereso and et.al., 2019). In this project the analysation of the
organization of the operational effectiveness. On the basis of the project the business is going to
be able to gather the growth to be able to analyse the organizational operations.
Project Planning:
The focus of this organization has been considered to be the key factor that helps the business to
plan the best practices which would help the organization to be able to gather information and
also execute the project. Planning consists of the development of budget and also delegation of
the work that is going to be done or for this business to be able to generate the growth that the
business would be able to develop through. The growth the organization operations that would
be the key factor that is going to help the plan to be effective.
Project Execution:
This project is going to be executed with the help of building teams that are going to use the AI
software for being able to gather information and also store the level of collaboration practices
through the AI software. In this project the execution is the stage in which the business is going
to be able to gather the information that the business required (Stanitsas, Kirytopoulos and
Leopoulos, 2021). Through this the business would be able to generate the operational
effectiveness that is going to be the result of increased performance of the company.
Project Monitoring:
Monitoring in the project is also considered to be the key factor that is essential for the
management of the organizational operations. This project is going to be able to monitory the
performance of the project through the different software that are going to help in generation of
the study that requires the growth that is essential (Shaqour, 2022). For monitoring the
organization is able to analyse the strategical practices that are related towards the contribution
of the organization success.
Project Closure:
The project is going to close with the different aspects of the studies which can be directly
related to the ways in which there can be modification in the areas of the organization. It has
been found that the submission of the project is going to depend on the areas that are related to

have certain significance for the management of the organizational operations (Chen and et.al.,
2019).
Recommendation and conclusions
CONCLUSION
From this project it has been concluded that AI technology is going to prove very effective as it
has been able to increase the efficiency of the employees and helped them to develop better
collaboration and communication. In this project the different stages of the project life cycle
have been explained with relation to the different practices that are related to the ways in which
the project is going to be conducted. In this project aims and objectives are framed for being able
to identify the practices which are key towards the practices that are essential for the
management of the data and information. This project provides a work breakdown structure
along with a timeline of the ways in which the different activities are going to be conducted.
RECOMMENDATION
Following are the recommendation made to the project,
 In order to improve the operations of the project it is going to be very important for this
project to have strong sense of monitoring which is going in respect to achieve the
success of the project.
 Use of AI can be increased with the help of better business operations which is going to
allow the business to be able to generate the better teamwork and collaboration.
 Key practices of the business is going to be related to the ways in which the employees
can be motivated enough for being able to gather the effectiveness in the practices
(Copola Azenha, Aparecida Reis and Leme Fleury, 2021).
 Success of the business is directly related to the ways in which it is going to be able to
gain the efficiency in the management practices.
Reflecting regarding the organization project for meeting the specified goals and knowledge
and outcomes
In my opinion, conducting the project require focusing on having the significant
execution of the different activities via considering varied factors. Formulating of the aims and
objectives has given me the ability to derive the clarity regarding the prevailing circumstances so
that accomplishing the corrective direction can become possible. For successful functioning of
the project, PLC, factors required to be considered, etc has allowed me to evaluate the reliable

steps that can aid in achieving deliverables in the precise manner. The project management
process comprises the initiation, planning, execution, monitoring & controlling and closing
which has allowed to receive the corrective road map for meeting the objectives, From the
assessment it can be interpreted that my good presentation skill has given me opportunity to
formulate the milestones, network diagram, etc so that reliable functioning via following major
steps can become possible. In the present study, the emphasis has been provided by me to
ascertain the distinct research methods, strategies for collecting & using the insights. I have come
to know that undertaking he business project via using relevant project life cycle through
possessing focus on systematic procedure accomplishing the objectives can become possible.
From the evaluation, I came to know that there are certain lacking areas in me which is
required to be eliminated via using right form of the strategy. This includes precise organizing of
the tasks, communicating results via identifying the prevailing problems. The main reason
behind this is to have the information about my performance which can be improved so that
having more accurate project management plan can become possible. This includes having the
participation in the case study related with such scenarios and internship in the similar filed can
allow to get the improvements.
Project logbook template
Name:
Project title: Transformation of Workplace
Date: Tue 6/28/22

Update on period of development Points to consider:
● What have you completed in this period?
Yes, I have completed this project in time.
● Did you complete the work that you had planned?
Yes, we were able to complete the work given on time.
● Are you on track and within deadlines set?
Yes, the project is on track with the set deadline.
● Did you need to make any changes to your project plan?

No there were no needs to make changes to the project that was planned.
Risks and/or issues identified Points to consider:
● Did you identify risks/issues related to a lack of knowledge or skill required to
undertake the work you had planned?
Yes, there were risk that were related to the ways in which the project was
planned. Hence it was important for the project to mitigate for making the
plan.
● Did you identify any additional risks/issues that have an impact on your project
plan?
Yes additional risks were related to the increase in the total costs that was
planned.
Problems encountered Points to consider:

● What challenges did you face?
The challenges that I faced was related to the delegation of the work related to
the project.
● How did you overcome them?
With the help of leadership practices I was able to overcome the issue related
to delegation of work.
New ideas and change of project direction Points to consider:
● In developing work, addressing risks/issues, has the direction of your work
changed?
The direction of the work has changed as the project had to face the risk of not
being able to complete the task on hence.

● How does your work justify the change of direction? Is this clear?
The work explains that the direction of the operations and the operational
effectiveness was considered to be very effective for the ways in which the
change of directions was considered.
● Do you feel this change of direction has enhanced your work? How?
Yes, the change of direction enhanced the work. As it allowed to skip pass the
risks that the business had to be facing.
What have you learned about yourself through your
work? Points to consider:
● What are the most important things that your work has revealed to you? How
might this learning apply in the future?
I have learned that most important thing about the ways in which the work
was revealed was related to the way in which the learning and its application
would help in the future.

● How did you feel when you had to deal with challenges/problems?
The success from the project helped in developing strong operations.
● How well do you feel you have you performed?
I think my performance in the project was very effective and very helpful for
the ways in which they can be performed.
● What can you improve?
I can improve the communication practices that are related to the ways in
which the business work.
Next steps for your work Points to consider:
● What aspects of your work should you prioritise?

I need to prioritize on the effectiveness in the communication for the project.
● Have you allowed sufficient time for completion?
Yes, sufficient time was allowed for the completion of het project.
Project plan status to date Points to consider:
● Do you feel you are on track to complete your work on time? If not, how will
you address this?
Yes, I do feel on track for the completion of work on the given time.
● Do you feel your work shows your achievement of the Learning Outcomes? If
not, what do you need to do?
Yes, I think the work shows the achievement of the learning

TUTOR FEEDBACK:
PERFORMANCE REVIEW TEMPLATE
a)
The aim of the project is to u introduce the AI for providing the ability to employees so that
reliable form of collaboration in overall processing can be derived.
b)
The aim of the project has been achieved as with in the decided duration the completion
of the project has been adhered. It has allowed to get the employees' clarity of their roles and
responsibilities via using AI so that duplication has been removed to possess quality
performance.
c)
From the assessment it can be specified that the aspects such as initial research has
worked well as given ability to get the corrective results. This is basically related with having
the clarity of the organization which includes initial research, concept development, development
process, risks, etc. so that effective information to conduct the project can be obtained.

d)
In order to arrange the findings for evaluating the lacking areas so that effective
recommendations can be done is one of the major problem identified in the current project. This
has been solved via using reliable method of research so that significant problem solution can be
done.
e)
The learning obtained from this includes having the effective information regarding the
PLC so that carrying out the project in effective manner can become possible.
f)
The strengthening areas includes:
 Precise clarity of objective and aim has been derived.
 Effective network diagram giving proper insights to conduct the actions can be done.
Weaknesses
 Ineffective presentation of data

REFERENCES
Books and Journals
Chen, T. and et.al., 2019. How do project management competencies change within the project
management career model in large Chinese construction companies?. International
Journal of Project Management. 37(3). pp.485-500.
Copola Azenha, F., Aparecida Reis, D. and Leme Fleury, A., 2021. The role and characteristics
of hybrid approaches to project management in the development of technology-based
products and services. Project Management Journal. 52(1). pp.90-110.
Shaqour, E.N., 2022. The role of implementing BIM applications in enhancing project
management knowledge areas in Egypt. Ain Shams Engineering Journal. 13(1).
p.101509.
Silvius, G., 2021. The role of the project management office in sustainable project
management. Procedia Computer Science. 181. pp.1066-1076.
Stanitsas, M., Kirytopoulos, K. and Leopoulos, V., 2021. Integrating sustainability indicators
into project management: The case of construction industry. Journal of Cleaner
Production. 279. p.123774.
Tereso, A. and et.al., 2019. Project management practices in private organizations. Project
Management Journal. 50(1). pp.6-22.
Thesing, T., Feldmann, C. and Burchardt, M., 2021. Agile versus waterfall project management:
decision model for selecting the appropriate approach to a project. Procedia Computer
Science. 181. pp.746-756.
Wu, C. and et.al., 2021. Ontological knowledge base for concrete bridge rehabilitation project
management. Automation in construction. 121. p.103428.