Project Management for Transport for London Project

This report discusses the project management methodology, network diagram, work breakdown structure, stakeholder and risk analysis for Transport for London project. It also covers quality expectation, acceptance criteria, quality specification and measures to control the event.

Project Management
Transport for London
project

Contents
Contents...........................................................................................................................................2
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Justification of project and suitable project management methodology.....................................1
TASK 2............................................................................................................................................2
Developing network diagram for showing relation between the activities of project
management and calculating duration of accomplishment..........................................................2
Preparing Gantt Chart on the basis of information in relation with project management...........3
TASK 3............................................................................................................................................6
Critically analysing stakeholders of project and grouping them according to their powers and
interests........................................................................................................................................6
TASK 4............................................................................................................................................7
Developing work breakdown structure (WBS) alongside organisational structure for music
event.............................................................................................................................................7
TASK 5............................................................................................................................................8
Analysing various risks that can affect the project and strategies for dealing them....................8
TASK 6..........................................................................................................................................10
Determining quality expectation, acceptance criteria, quality specification and measures to
control the event........................................................................................................................10
CONCLUSION..............................................................................................................................11
REFERENCES..............................................................................................................................12

INTRODUCTION
Project management refers to the system that provides support to whole team for taking
various actions in context to specified project. It helps in accomplishment of project in efficient
and effective manner. For understanding the concept of project management, chosen project is
“Transport for London project” which is aimed to raise awareness about LMAC, highlighting
working of key charity partners that is the Samaritans as well as celebrating the “A Better City
for All” initiative.
The report is highlighting justification of project and suitable project methodology under
project management. It also covers network diagram, work breakdown structure, stakeholder and
risk analysis in context to the project.
TASK 1
Justification of project and suitable project management methodology.
Transport for London project is taken into consideration as it the event aims to celebrate
initiative of “A Better City for All”, highlight working of key charity partners and raise
awareness of The Lords Mayor Appeal Charity.
In case with Transport for London project, Waterfall methodology is effective as it is
traditional model of project management methodology that will help the project throughout
process that covers all phases of project. This approach may lead in grouping project into various
phases that can increase efficiency. This methodology can also enable optimum utilisation of
resources for Transport for London project. This approach also provides benefit for easy
measurement of project status through resource plan.
The Transport for London project can be completed efficiently through waterfall
methodology but sometime it may require very detailed information about tasks. Managing these
information is not an easy process so it can be considered as limitation of the project. This
traditional approach includes high cost and risk for being efficient in changing environment
which can also be the limitation for project management. The team members can use waterfall
model of project management to enhance effect of LMAC and their initiatives in Transport for
London project.
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TASK 2
Developing network diagram for showing relation between the activities of project management
and calculating duration of accomplishment.
Network diagram: A network diagram is graphical representation that shows relations and
interactions of various elements of project (Browne and McLeod, 2020). It is based on
quantitative data provided for making efficient project management plan. The team members
also use network diagram for the concern project as Transport of London project to complete it
on time and in effective way. The network diagram of Transport for London project is provided
underneath as:
Figure 1: Self-Generated. 2022
(Source: Self-Generated. 2022)
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Figure 2: Self-Generated. 2022
(Source: Self-Generated. 2022)
For build the above network diagram, the project manager of Transport for London
project used the criteria:
Early Start Activity Number Early finish
Slack
time
ACTIVITY NAME
Late Start Duration Late Finish
The provided network diagram in context to Transport for London project is covering
every aspect which are required to be highlighted. It also covers all essential tasks that enable
accomplishment of project and identifying other factors. The shortest time for completing the
project is determined as 116 days in the above network diagram.
Preparing Gantt Chart on the basis of information in relation with project management.
Gantt Chart: It is a project management tool that analyse the project schedule, in how
much time project and each task can be completed (Cocconcelli and Medda, 2021). The Gantt
chart of Transport for London project is given below as:
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4

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TASK 3
Critically analysing stakeholders of project and grouping them according to their powers and
interests.
Stakeholders are the people which may have direct or indirect interest in specific project
and task. These can be individual, group or an organisation which have invested sum of amount
into the project and schemes (Currie and Fournier, 2020). Major stakeholders of Transport for
London project are LAMC and key charity partners. Stakeholder can also be the person who had
not invested within the project but indirectly linked to project. The analysis of stakeholder is
given below as:
Stakeholders for Transport for London project
POWER
High Management Investors
Low Customers Government
Low High
INTEREST
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Stakeholders can be internal as well as external but can have their power and interest
according to the preferences of project and other factors. As per above table, stakeholder analysis
in relevance to Transport for London project are described as below: High power, high interest: It includes all those stakeholders which thoroughly have high
power in project management and also have high interest. Transport for London project
have their investors like LAMC and Samaritans as their stakeholders. High power, low interest: It includes stakeholders that have high power and low interest
in the project. Management of Transport for London project are the stakeholder for this
project. Low power, high interest: The stakeholders that have low power to take part in decisions
and high interest in project. Transport for London have this category of stakeholders as
government of London.
 Low power, low interest: Stakeholders that have low power in management of product
but have high interest are comes under this category. In context of Transport for London
project customers are included under this category.
TASK 4
Developing work breakdown structure (WBS) alongside organisational structure for music event.
It is a technique under project management that includes various elements for helping
project team and management. This is used by managers of project for accomplishment of
project work (Dubois and Et. Al., 2019). In Transport for London project, work breakdown
structure is used by managers that is prepared under as:
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Figure 3 Self-Generated Work breakdown structure for Transport for London project. 2022
(Source: Self-Generated Work breakdown structure for Transport for London project.
2022)
In context to taken project of Transport for London project, organisational structure used
by managers is divisional as every unit is divided into division for completing the tasks
efficiently. Divisional organisational structure of Transport for London project can enhance
capability of team to work efficiently. This structure may lead in faster accomplishment of
project. LAMC and Samaritans are also get benefit through using divisional organisational
structure in their project.
TASK 5
Analysing various risks that can affect the project and strategies for dealing them.
In context to project management, risk refers to factors that can create
uncertainties for the project in future. It can impact the operations and tasks of project
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negatively by creating threats. In case of Transport for London project various risks and
strategies to deal them are analysed below as:
Sr.
No.
Risks Likelihoo
d
Effect Dealing Strategies
1 Cost Risk High High Ensuring availability of excess funds
to meet uncertainties.
2 Governance Risk Moderate Low Following all government policies
and regulations.
3 Market Risk High High Capturing market sentiments in plan
of actions.
4 External Hazard Risk Low Low Analysing ways to reduce security
risk.
5 Strategic Risk Moderate High Appointing expertise management
team.
6 Environmental Risk Low Moderate Managing eco-friendly technologies.
7 Legal Risk High High Fulfilling all the legal formalities.
8 Communication Risk High High Using appropriate communication
channels.
9 Logistic Risk Moderate High Using modern transportation
technologies.
10 Behavioural Risk High Low Providing behavioural programmes.
11 Safety Risk High Low Maintaining all tools and technologies
in good working conditions.
12 Health Risk High Low Influencing medical check-ups of
every worker under project.
13 Time Risk High High Pre deciding timings can contained by
all the tasks.
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14 Ambiguity Risk High High Deciding corrective measures for
uncertainties in advance.
15 Technological Risk High High Using advanced and new technology
in project.
16 Performance Risk High High Analyse the performance of
operations on timely basis.
17 Resource Risk High High Utilise all the resources in efficient
manner to improve performance.
18 Duplication Risk Moderate High Maintain confidential information as a
secret.
19 Financial Risk High High Manage financial resource in context
to financial planning in advance.
20 Operational Risk High Moderate Managing tasks and activities
efficiently.
TASK 6
Determining quality expectation, acceptance criteria, quality specification and measures to
control the event.
Quality expectation: It is the expectation from project which must be followed in its
working. In case of Transport for London project, high quality work and activities may lead in
effective and efficient accomplishment of project.
Acceptance criteria: it is a set of predetermined requirements that accepts challenges of
marks for outcomes of an event (Field, 2021). The manager and team members of Transportation
for London use specific model as acceptance criteria to meet the requirements.
Quality specification: It refers to the requirements in context to quality of operations and
project. Managers of Transport for London project is using quality specification aspect to
enhance their efficiency.
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Measures for controlling: Managers of Transport for London project use KPI and
Benchmarking as a tool to control project and event. Project managers tries to reduce risks and
cost through these measures for controlling event.
CONCLUSION
From the above report, it can be concluded that project management plays very important
role in accomplishing the project effectively and efficiently. Network diagram and Gantt Chart
also helps to analyse the project ability and efficiency. Analysis for organisational structure,
methodology and risks can help management of project to influence effectiveness. Management
can control event through determining quality expectation, quality specification, acceptance
criteria and measures of quality control. Work breakdown structure helps to understand the work
that has to be done for accomplishing project.
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REFERENCES
Books and Journals:
Browne, M. and McLeod, S., 2020. The sustainability of last-mile freight in cities. In Handbook
of Sustainable Transport (pp. 170-179). Edward Elgar Publishing.
Cocconcelli, L. and Medda, F., 2021. Innovative financial mechanisms for transport
infrastructure in time of crisis: The case of London Crossrail. In Urban Form and
Accessibility (pp. 307-325). Elsevier.
Currie, G. and Fournier, N., 2020. Valuing public transport customer experience infrastructure–
A review of methods & application. Research in Transportation
Economics. 83.p.100961.
Dubois, A. and Et. Al., 2019. Organising logistics and transport activities in construction. The
international journal of logistics management.
Field, J., 2021. Communications for infrastructure: Successful stakeholder engagement on
transport and infrastructure projects. In Communicating Construction (pp. 107-130).
Routledge.
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