Undertake Project Work - Project Management Assignment

This assignment covers various topics related to project management such as project scope, project reports, project stakeholders, project parameters, risk management, budgeting, team roles and responsibilities, project lifecycle, and team management. It also explains the impact of Work Health and Safety Act, regulations and codes of practice on a project. The assignment provides suitable processes for obtaining approvals throughout the project lifecycle and defining and communicating information regarding the roles and responsibilities of team members and the objectives of a project. It also lists and explains various project management tools and methods that can be applied to a project.

Unit code: BSBPMG522
Unit name: Undertake project work
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the
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Question 1
Answer the following questions:
a) Explain the term project scope.
Answer: The project scope is defined as the project planning part used for developing
the determination and documentation of the project goals, features, deliverables,
deadlines, functions, tasks, and project goals.
b) What is the benefit of preparing a project scope?
Answer: The project scope helps in defining what is needed for the successful
completion of the project and its final delivery.
c) Where can information about the project scope be accessed from?
Answer: Project scope is the initial document that is used for the implication of the
information conveyance1. The information can be collected from the project charter
document, client requirements, and past reports.
Question 2
Explain why project reports must be made available for consultation and evaluation to project
stakeholders. In your answer, list and explain four (4) types of reports that your stakeholders will
need throughout a project.
Answer: The project reports help in listing the documentation and the alignment of the work,
resources, and cost that are required for the completion of the project2. The evaluation of the
project stakeholders would be done for aligning the resources required for the effective
completion of the work. The utilization of the effective implication of the works would be
continued with the formation of the effective work alignment and development. The four types of
reports that the stakeholders would need are,
Project Charter Report: It is the initial set of information compiled in the documents for providing
the stakeholders with the initial information.
Project Management Plan Report: The management of the project activities and the project plan
are the constituent of the project management plan report.
Project Baseline Report: The project baseline report is deployed for the listing of the information
and the utilization of the information regarding the expected cost and time schedule.
Risk Assessment Report: The analysis of the risk factors for identifying their impacts, target
area, and mitigation strategies are listed in this report.
Question 3
Answer the following questions:
a) Explain the term project stakeholder.
1 Kerzner, Harold, and Harold R. Kerzner. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons, 2017.
2 Fleming, Quentin W., and Joel M. Koppelman. "Earned value project management." Project
Management Institute, 2016

Answer: The project stakeholder are the individuals or organization or representatives of
the organization that are directly or indirectly involved with the project and impacted by
the success or failure of the project. For example: Client, Investors.
b) How would you go about defining your project stakeholders in the initiation stages of a
project?
Answer: The project stakeholders would be defined according to the work requirements
during the initiation stages of a project. The analyst would be responsible for the analysis
of the operations of the project3. The planner would take care of the planning activities of
the project. The client and the investor would assist in the formation of the effective work
alignment for the project.
c) List and describe the roles of five (5) common project stakeholders.
Answer:
Stakeholder Roles
Client Providing the initial requirements and approval list for the project
Investors Providing required resources for the project
Project
Manager
Management of the project activities and the completion of the
works
End User Using the end product of the project as the final deliverable
Planner would take care of the planning activities of the project
Question 4
Answer the following questions:
a) What is meant by the term project parameters?
Answer: The term project parameters have been assigned to the factors that schedule,
sort, and filter the operations for the project. It helps in achievement of the final project
deliverable for the project.
b) In relation to developing a project plan, list and describe six (6) project parameters that
need to be considered.
Answer: The following are the six project parameters to be considered for the
development of project plan,
Factor Description
Time Time is the most effective parameter required for the project planning
as it helps in defining the timeline for the completion of the project.
Cost Cost measure is done when the user gets the benefit of the monetary
3 Harrison, Frederick, and Dennis Lock. Advanced project management: a structured approach.
Routledge, 2017

returns and expenses on the project.
Quantity Quantity is the measure of the number of deliverables for the project
Quality Quality of the products would be integrated with the continuation of the
work as per the client
Scope Analysis of the project scope is dependable by the element of smart
work alignment
Deliverables Final deliverable is listed by the analysis of the work alignment and
development
Question 5
List and describe five (5) project management tools that can be applied to a project.
Answer:
Tool Description
Gantt chart Gantt chart is the tool used for the development of the project
timeline and planning
Logic network The logic network sequence the project activities and classify
them into critical and non-critical activities.
PERT chart PERT charts helps in identification of the forward and
backward path of the project
Product Breakdown
Structure
The product breakdown structure is developed for breaking
the final deliverable of the project into intermediate operations.
Work Breakdown Structure Work Break down structure is developed for identifying the
break of the activities and the formation of the activity
alignment
Question 6
Summarize the impacts of the Work health and safety Act, regulations and codes of practice on
a project, based on your state/ territory.
Answer: The Work Health and Safety (WHS) Act has been introduced with the main motive for
keeping the safety and security of the people intact working in the project 4. The impact of WHS
policy on the project and implication of the safety development for the workers of the project are,
 Protect the workers and other persons from the prospect of accidents by implying risk
mitigation
 Effective and fair representation of the works resulting in forming the consultation and
development of operations
 Encouragement of unions and employers for forming the constructive role in promotion
of WHS practices
 Saving compliance with the act through appropriate enforcement actions and measures
Question 7
4 Marchewka, Jack T. Information technology project management. John Wiley & Sons, 2014.

Answer the following questions:
a) Describe a suitable risk management process that can be used to plan and manage
project risks
Answer: The risk management process that can be used for the planning and
management of the project risks are,
Step 1: Risk identification process for identifying the risk included in the project progress
Step 2: Risk analysis process for the evaluation of the aspects of the project and the risk
impact on the project
Step 3: Risk prioritization process for prioritizing the risk based on its probability and the
impact assessment
Step 4: Risk mitigation process is used for developing and implying some methods of
minimizing the impact of the identified risk
b) Explain five (5) different tools and methods you would use to identify and assess general
risks as well as work health and safety risks.
Answer: The 5 different tools and methods for the identification of the risk and assessing
them with WHS risks are,
Tools/Methods Description
SWOT analysis It is helpful for identifying the strengths, weaknesses,
opportunities, and threats for the project. The risk factors can
be identified and sorted from this list of the SWOT factors.
Delphi Technique Anonymous team would be consulted for collecting information
on the probable factors for the risk
Root cause analysis The root cause analysis helps in identifying the causes of risk
factors for the project
Brainstorming Group of people would work and think indefinitely for the
identification of the risks
Information
Gathering
technique
Collection of the information using previous information and
reports would be helpful for gathering information of risk factors
Question 8
Explain the top-down and bottom-up budgeting processes. List and explain four (4) cost types to
be considered in a project.
Answer: Top-down budgeting process is executed for identifying the major aspects of the
project along with components and job features5. The project cost estimation is done by
identifying the labor extents in any project.
5 Nicholas, John M., and Herman Steyn. Project management for engineering, business and technology.
Routledge, 2017

Bottom-up budgeting process is a basic method of estimation of the budget using accounting
the expected costs. The process is accurate as it allows the calculation of the costs from the
very start up of the project.
The four types of costs to be considered in the project are,
Labor Cost: Labor Cost is resulted by the calculation of the expenses on the human workers on
the project.
Material Cost: The expenses on the material would be identified and summed for estimation of
another cost type for the project.
Transportation Cost: The money expended on the transferring of materials from one location to
other is also considered for the project.
Contingency Cost: The contingency cost comes into play when the project is suffering from any
fall back and some amount of money is required for bringing the project on track.
Question 9
Provide a written explanation of no less than 150 words, describing the consultation process
and communication methods that should be undertaken as part of the project planning stage.
Include in your answer who you seek clarification from, and the sign off authorities.
Answer: The consultation process to be followed in the project involves the identification of the
effective work alignment and processes. The consultation process starts with the identification
of the work requirements and the implication of the smart analysis6. The communication can be
both verbal and written in the project depending on the demands of the situation. The analysis
of the effective communication management would be supported by the utilization of the
improved work implication. The communication using reports, documents, emails, and
messages would be done effectively. These methods are helpful for transmitting information to
the required stakeholders of the project.
Process Description Clarified
by
Signed
off
Consultation
Process
Involves the identification of the consultation
work required by the client
Consultant Client
Communication
Process
Information management would be implied
with the formation of the transfer of the
information and it would help in easing the
work for the project
HR
manager
Project
Manager
Question 10
Provide an example of a suitable process to obtain approvals throughout the projects life-cycle.
Explain the range of stakeholders you would need to gain approval for budgeting and project
planning during the different stages of the project.
Answer: Process that allows the obtaining of the approvals throughout the project lifecycle is
Request Form Document. The use of the request form would enable getting approval from the
6 Heagney, Joseph. Fundamentals of project management. Amacom, 2016.

client or any other stakeholder whenever it is required by the client7. Project charter document is
an initial document that helps in defining the initial requirements of the project like cost and time.
Phase Stakeholders
Initial Investors, Client
Planning Investors, Project Manager
Executing Project Manager, Contractor, Investors
Monitorin
g
Engineer, End User
Closing End User, Client
Question 11
What processes would you use to define and communicate information regarding the roles and
responsibilities of team members and the objectives of a project?
Answer: Project Charter Documents would help to define and communicate information
regarding the roles and responsibilities of team members and the objectives of a project. The
baseline report helps in keeping the project time and budget estimation aligned.
Question 12
Answer the following questions:
a) Who would you need to consult with to determine the relationships of a project with
organisational objectives and other projects?
Answer: Project Management Officer (PMO)
b) Why is it important that a project support the organisation’s mission, vision and business
plans?
Answer: It is important that a project support the organisation’s mission, vision and
business plans because the executing organization must have some long term goals of
the organization that may be affected by the project.
c) List the issues that may arise between two conflicting projects that need to be discussed
and addressed.
Answer: The probable issues that may arise between two conflicting projects that need
to be discussed and addressed are Difference in scope, Resource exhaustion, timeline
variation, and lack of technology.
Question 13
Answer the following questions:
a) List a range of critical information that would need to be recorded throughout the project
lifecycle?
Answer: Project progress, Resource usage, estimated time, actual time, work
completed, risk assessment reports, and other documents would be recorded throughout
the project lifecycle.
7 Verzuh, Eric. The fast forward MBA in project management. John Wiley & Sons, 2015

b) How can the use of a software-based project management system, with functionality for
information management, improve the performance of a project?
Answer: The software based project management system would be helpful for easing
the faster information access and develop improved analysis for the project. The time
taken for the completion of the work would be effectively done for ensuring the work
alignment. The easing of work would help in developing faster results to the project
operations.
Question 14
List and explain five (5) ways that you can support and encourage team members to ensure that
specific needs and the required levels of quality and productivity during a project are achieved.
Answer: The five ways that can support and encourage team members to ensure that specific
needs and the required levels of quality and productivity during a project are achieved include,
Quality Management: The quality management helps in integrating the works for developing
effective management of works for the project.
Monitor Process: The monitoring of the processes would help in identifying the needs of the
employees and staff for completion of the work
Motivation: The staff would need motivation sometimes so that they can work up their
requirements and complete their work
Training: Training needs would be defined for the employees that are unable to undergo the
work for the project.
Checklist Management: The activity and their expected quality, time and cost efficiency can be
maintained by the use of the project checklist tools.
Question 15
Answer the following questions:
a) Explain the five (5) step process used to monitor and control project finances, resources
and quality.
Answer: The monitoring and controlling of the project finances, resources, and quality
would be done by,
Step 1: Identification of the tools
Step 2: Evaluation of the project
Step 3: Analysis of the issues
Step 4: Development of the control features
Step 5: Implication of the control features
b) Explain five (5) principles you can use to develop reliable and valid project performance
metrics.
Answer: The five (5) principles for developing reliable and valid project performance
metrics are,

 Development of good strategy plan
 Strategic analysis using key metrics
 Serve advance scientific progress for project
 Easily understandable and broadly accepted by all
 Should assess the progress and process both
Question 16
Answer the following questions relating to the project finalisation phase:
a) Provide a written explanation of project financial recordkeeping tasks that needs to be
completed.
Answer: The resource usage document must be made for ensuring the project have
been within the budget estimated. The resource usage should be confined with the
environmental friendly operation and should not go over budget
b) Provide a written explanation of an appropriate transition strategy for project staff, for re-
assignment to new roles or exiting the organisation.
Answer: The application of the new roles and information can be assisted by the
utilization of the training and induction process. The completion of the induction process
would be used for aligning the management of the works.
c) Describe the project documentation that needs to be finalised during the closedown
phase.
Answer: Final Closure report must be made at the closedown phase of the project.
Question 17
Provide two (2) ways that you can assist project team members with their departure from the
closed project and transition to other work areas when they may be feeling a degree of
uncertainty about their future.
Answer: Post project meeting and Counselling can be used for assisting project team members
with their departure from the closed project and transition to other work areas when they may be
feeling a degree of uncertainty about their future.
Question 18
Answer the following questions:
a) What is the purpose of reporting processes once a project has been finalised?
Answer: To provide the stakeholders with the information required for completion of the
project work with necessary resources
b) List five (5) documents that can be used to review a project’s issues and overall
performance outcomes.
Answer: Progress Checklist, Risk Assessment report, Issue Log, Daily Journal, and
Baseline Report
Question 19
Answer the following questions:

a) Who should be involved in reviewing a project?
Answer: Project Quality Officer
b) List five (5) areas of focus when reviewing a project.
Answer: Quality, Time, Cost, Test results, and Client’s expectation
Question 20
Answer the following questions:
a) Why is it important to document the lessons learned during a project?
Answer: So that it can help in future endeavors and projects by providing the required
information
b) Who should project lessons and results be made available to?
Answer: End Users and Managers

Bibliography
Kerzner, Harold, and Harold R. Kerzner. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons, 2017.
Fleming, Quentin W., and Joel M. Koppelman. "Earned value project management." Project Management
Institute, 2016.
Harrison, Frederick, and Dennis Lock. Advanced project management: a structured approach. Routledge,
2017.
Marchewka, Jack T. Information technology project management. John Wiley & Sons, 2014.
Nicholas, John M., and Herman Steyn. Project management for engineering, business and technology.
Routledge, 2017.
Heagney, Joseph. Fundamentals of project management. Amacom, 2016.
Verzuh, Eric. The fast forward MBA in project management. John Wiley & Sons, 2015.