BSBPMG522 Project: Comprehensive Plan for Lonsdale's End-of-Year Party

This project report details the comprehensive planning and execution of an end-of-year party for Lonsdale students and staff, managed by Clearwater Events. The project encompasses various sections including project initiation, scope definition, stakeholder analysis, and risk management. It outlines the project's purpose, background, budget, and timeline. The report includes a detailed project plan, Gantt chart, Work Breakdown Structure (WBS), and risk management strategies. Furthermore, it covers resource allocation, support systems, record-keeping, financial management, and project completion evaluation. The report emphasizes the importance of clear roles, responsibilities, and effective communication to ensure the successful delivery of the event. The project's goal is to enhance the client experience and ensure a memorable event for all participants. The project also includes detailed analysis of project tools, risk management plans, and support systems. This project provides a detailed look at the practical application of project management principles in a real-world scenario.

Undertake Project Work

Contents
INTRODUCTION.......................................................................................................................................2
SECTION A................................................................................................................................................3
Project title: year of the end party for Lonsdale students and staff......................................................3
B) Project Scope......................................................................................................................................4
C) Project Definition...............................................................................................................................5
Stakeholder Analysis...........................................................................................................................5
PROJECT TEAM................................................................................................................................5
SECTION B............................................................................................................................................6
Risk management plan.............................................................................................................................8
SECTION C..........................................................................................................................................10
Support system:.....................................................................................................................................10
Record keeping:.....................................................................................................................................11
Managing project finances:....................................................................................................................12
Project report monitoring.......................................................................................................................12
Section D...................................................................................................................................................13
Project Competition report....................................................................................................................13
CONCLUSION.........................................................................................................................................13
REFERENCES..........................................................................................................................................14

INTRODUCTION
Project management is the one of most important application for the organization to
process the project for accomplishing the goal and objective by using number of methods, skills,
knowledge and experiences in order to remain competitive in marketplace (Ostime, 2019). To
proceed and make it successful that is the long process, in which project manager and its
management plays very important role and work as the final deliverables that are finite time
scale and budget. Respective report it based on the organizing the party for the students and
employees of the Lonsdale to make it successful the responsibilities of Party given to the UK’s
event company clear water events. To make successful completion of the project, project
manager required the wider range of skills majorly of people management skills and awareness
towards the good business deals. Respective project is based on the complete planning of the
project from the project initiation to project execution to move in the definite direction. To
complete the whole project the required information consisted the background detail of the
project, purpose, people who are responsible and many more other kinds of information that
come under the initiation stage. Further it includes the project schedule that consisted Gantt
chart, WBS and project management tools and budget for achieving the feasible outcomes of the
project. It also includes support system of the project, record keeping getting the actual outcomes
and managing the finance by continuous monitoring the outputs. Finally it includes the project
completion that evaluates project outcomes and evaluation process to make the plan in successful
manner. Hence it is very much potential for divide the project into differ kinds of sections that
helps to proceed in the successful manner after allocating resources and work in order to achieve
desirable outcomes.
SECTION A
Project title: year of the end party for Lonsdale students and staff.
Project purpose: The main purpose of respective project is to organize the party in the proper manner to
make it successful the authority gives the responsibility to another party for planning each and every
aspect (Rogoff and Screve, 2019). For successful planning of the project required to move from the
definite path from the initiation to planning, completion and finally execution of it. In that regards

organisation allocate each and every aspect in proper manner by scheduling the activities, time zone and
person who responsible to make it successful to achieve the potential outcomes. In that regards sole
purpose of respective planning is to plan the very organized party that helps to enhance the client
experience in potential manner.
Background: Before starting the project it is very much potential for the project owner to accumulate
necessary knowledge and information to plan it in same manner (Mitchell and Sutherland, 2020). To
make it successful project manager get all the knowledge such as people, investment, venue and resources
that required by the owner. It has been analyse that respective project is very much beneficial for the
clearwater events which is one of leading organisation and organize various kinds of events on the
various themes as per the requirement of the client. For respective organisation the respective event plays
very important role as it enhance the viability and recognition as it organize at wider level. Respective
organisation also possess the level of experience as they organized such kinds of events previously also.
Project client/owner:
The owner or client of the project is Lonsdale wants to organize the party for their students and staff
members at the year end.
Project sponsor:
Project sponsor is very important for the Lonsdale to make the successful the project.
Project manager: The manager of the project is very much important as it responsible for the make the
event very successful.
Overall project budget : Lonsdale has a budget of $30 per headup to $9000
Overall project time-frame: For completion of the project it takes approximately the six months.
B) PROJECT SCOPE
Inclusions and deliverables- In the project inclusion of the Party event consist of the services of
invitation, furniture, given food and drinks, decor, music and dance, proper trained staff, security
services and many more. In addition to they also provide fun and entertainment activities to
make guest amusable. In that regards it is very much potential to evaluate the importance of the
project for the organisation as well as individual so that they can give one of their best efforts in
organisation development and enhancement in one of best possible manner.

Exclusions: The exclusion or not added in project is not providing theme of the dresses,
packages of serving clients and feedback system (Mars, 2019).
Limitations: The limitation of the project consist of the not proper funds, not able to allocate the
responsibilities and tasks.
C) PROJECT DEFINITION
Stakeholder Analysis
Stakeholder Interest level (high,
medium or low)
Power Level (high,
medium or low)
Project Manager High High
Project team Medium Medium
The sponsor High High
The consumer High High
Suppliers Medium High
Clients High High
General public Low Low
Shareholders High High
Relevant authorities: The relevant authorities food and drink businesses, health and safety, sex
industry premises, markets and busking.
Member Responsibilities Key skills required
Project manager
Project manager is responsible for the
allocating the roles and responsibilities
by identify the skills and capabilities.
Evaluation of the completed task,
Providing appreciation and many more.
The key skills required is
leading others,
communication and team
building and many more.

Design manager
The responsibility of design member
is to craft the whole project and hand
over roles to each and every
individual.
The key skills are
designing of whole project,
allocation of
responsibilities and leading
others.
Project sponsor
The main accountability of project
sponsor is to find out opportunities
and invest money accordingly.
The potential skills
required is find out best
deals.
Business analyst
Business analyse provides the needs
and recommendations to make the
business better solutions by resolving
problems and enhance performance.
The skills required assist in
defining the project, skills
to collect information and
many more.
Responsibilities and reporting requirements: The project and its team plays very much important
for an organization. in the project team includes the project manager that reports to higher
authority, project sponsor that report to project manager and team of project report to project
manager (Haro-Soler and Kiraly, 2019).
Resources: To accomplish the project required resources are funds, time, proper planning and
various kinds of tools and many more (Liu and et.al 2019). In that regards it is very much
potential for an organization to properly plan the resources and allocate the differ individuals as
per their needs and wants so that they can perform in one of best manner.
SECTION B
No. Project management tools Advantages in relation to
the project
Disadvantages in
relation to the
project
1 Gantt chart The main advantage of Gantt
chart is that it tends to
provide better opportunity
The main
disadvantage of this
method is that it

for the accomplish the
smaller task effectively. In
the case of Lonsdale
Schoolparty, the event
management can divide the
work and recognize the work
more effectively.
creates lots of
confusion and not
able to provide better
opportunity which
help in accomplish
the desire aims and
objective in a well
define manner.
2 Work break down structure This also known as WBS
which is used in the common
project management system
which help in providing clear
picture of the progress
(Lewis and et., al., 2019).
There are different kind of
factor which need to be
managed as this help in
increasing the portfolio as
this tend to break down
the large work into
manageable work.
The main drawback
for this it that,
sometimes it provides
improper information
which reduces the
efficiency of work in
a well define manner.
There is different
aspect which needs to
establish as this
sometime does not
fulfil the needs.
3 PERT Chart This is considered as the
shortestevaluation for the
project. This is considered as
the primary management tool
for the entire work. For the
Lonsdale Schoolparty, the
event management can use
such method as this focus on
the small aspect for the
completion of work.
The con of this
method is that like
Gantt chart and work
break down structure
it overlooks the
monetary aspect
which reduces the
impact of project.
Hence this also does
not provide enough

knowledge regarding
every situation.
4 Calendar This is based or time-based
project management tool
which is the easiest to
understand the entire work.
This is considered as the
outstanding tool as this
provide enough space to add
the list. This main feature of
the tool is that it provides
opportunity to remind the
work on the exact time
effectively.
The main drawback
is the human error
which often reduces
all the essential
aspect which reduces
the work which is
essential for the
work. Sometimesit
does not meet the
deadline which effect
theLonsdale School
party and it may
increase the cost of
the party.
RISK MANAGEMENT PLAN
Risk Likelihood Consequences Treatment
1. Regulatory risk Likely Due to misleading
communication
project manager
may suffer from
respective risk.
To refrain from
respective risk
required to control
over the activities of
others and pay
attention on each and
every activity of
employees.
2. Resource risk Likely While an
organization
To overcome from
the respective risk it

planned the event
at the very broad
level, it has been
evaluated that
organization can
suffer from lack
of resources.
is required to plan
each and every
attribute in very
planned ful manner
and allocate
resources by finding
out actual
requirement of it.
3. Interpersonal risk Unlikely The major reason
behind respective
risk factor that
while team
members not
engaged with one
another and not
able to
communicate in
effective manner
with one another
that directly
proved harmful
and effect on their
level of
productivity.
To overcome from
the respective risk
organization need to
work in the self
interest of people
and need to give
motivation so that
they can positively
can give one of their
best efforts.
4. Product fit risk Unlikely Respective kind
of risk occur
while not able to
build product or
service or not
liked by the
consumer as per
In that regards
organization need to
collect potential
knowledge about the
consumers actually
wants the services in
order to serve in best

the consumer
demand.
manner.
5. Unit cost risk Likely It occurs while
waste occurs high
that enhance the
cost of per unit.
To overcome from
respective risk
organization need to
use effective and
advance technology
in order to remain
competitive in
market.
6. Supply chain risk Unlikely Due to not proper
communication
with supplier.
To refrain from
respective risk
organization need to
build contact with
more than one
suppliers.
SECTION C
SUPPORT SYSTEM:
A support system is made up of different individual which needs to provide better
services to accomplishing the desire aims and objective of the report effectively. There are
different kind of factor which needs to be managed as this provide better opportunity which tend
to increase the productivity and support the system to achieve the desire aims and objective in a
well define manner (Hart, 2019). In the support system it provides the different aspect which is
related to Lonsdale School which is essential which is hosting the party. These include different
aspect as it is related to the food, drinks, decoration and cleaners to make effective as well as
successful party. The support systems in needed as this provide school management to host the
successful party in a well define manner.

There is different aspect which is related to the resources as the budget which is 30$ per
head and this is essential to maintain all the resources effectively which help in providing better
opportunity to achieve desire aims and objective in a well define manner. The support system act
as the guiding tool for the Lonsdale School which help in providing better opportunity to achieve
desire aims and objective in a proper manner (Cooper, 2019). There are different workers are
requiring such as chef, party organizer and waiters all these have to maintain effectively. To
ensure for the smooth fictionizing of the party this is essential to have proper planning which
help in guiding better opportunity to make the party more successful. Support can be forming
any forms such as college funds, or the contribution from the staff and student as this provide
better opportunity to achieve desire aims and objective effectively.
RECORD KEEPING:
This is also known as the records and the information management which is used to
organized function to devote the different aspect of the work. There are different activities which
are present in the party, so this is vital for the management to have better record which help in
achieving desirable outcomes in a proper manner (Pollard, 2019). In the context of Lonsdale
School party there are different aspect which are used to manage the resources such as event
manager fees, caters, food charges and rent which all should be managed effectively to achieve
the desirable outcomes in a smooth manner.
List what need to be recorded in a project.
There is different list which are associated and recorded for the project as they are
different program and event take place in the well define manner. As there are various list which
are related to the project are briefly explained down below are explained in a detail manner.
 The budget which is allocated for the party.
 The money for the per head student which is caused by the party.
 Overall transportation cost which occur during the party visit.
 Accommodation as well as rent of the party place.
Why is record keeping important to the project management?

Record keeping is vital for the project as this help in providing better opportunity as this
help in identifying the resources which are used during the project. These provide all the vital
information which is associated with the project resources and have proper record in the books
(Sinclair, 2019). Hence this tends to reduce the cost of any project and provide alternative to use
the resources more effectively. Record for the Lonsdale School party is essential as this provide
the Finance department for the use of resources more efficiently in a well define manner. There
is other factor which is used to maintain the different aspect of party and it is only the
mechanism to record all the vital information. Suh records are the paramount and the importance
for the current as well as the future references in many cases. For the Lonsdale School party, the
record can be made as per the convenience so this able to minimize the party cost the allocation
for the fund can be done effectively.
MANAGING PROJECT FINANCES:
This is essential for the financial plan to identify the project as this help in providing
better opportunity for the event company to overcome the problems effectively. There are
different kind of sources as well as the finance which help in providing better opportunity to
overcome the problem and able to increase the sources more effectively. This tend to device all
the financial activities which are associated with the project management as well as
administration cost in the well define manner. For the Lonsdale School party event this is vital
for the event company to manage the records which help in increasing the efficiency of the
project. In the party there are different event as well as programme which take place, so this
become crucial for the event management company to manage the resources effectively.
PROJECT REPORT MONITORING
The project report monitoring is essential as this help in providing better opportunity
which help in increasing the desire aims and objective in an effectively manner (Bearson,
Kenney and Zysman, 2019). The party hosted by Lonsdale School have to monitor the different
aspect of the report which help in providing better opportunity to reduce the waste and focus how
the utilities the resources more efficiently. There is different kind of information such as supplier
of the raw material such as part food, drinks and cater facilities. Along, with the entire cost of the