Table of Content Unit 1 a. Private sector – explanation b. Public sector – explanation c. Voluntary sector – explanation d. Description of organisational functions and relations to organisational objectives and structure Unit 2 Market research and promotion a.Explanation b.Relationship to organisational objectives c.Relationship to organisational structure d.Analysis of relationship Unit 3 a.Macro environment that influences businesses b.Positive and negative impacts of macro environment Unit 4 a.Internal and external analysis by involving SWOT analysis b.Strength and weakness of macro environmental factors 1
INTRODUCTION Different aspects are occurring in business organisation which is important for business concern to focuses on them and make a right decision to continue the activities. The environment of business is consider as total of some internal and external factors that arises in business organisation. Organisation who are running business need to focuses on their activities and factors that can affected (Peltola and et.al., 2016). The manager of companies are playing an important role who identify needs and wants then deliver products that make satisfied customers. This report is based on types of ventures and their different purpose that support to perform all activities.Thisreportinsightsontypesandpurposeoforganisation,impactsofmacro environment on business operations, interrelationship between various functions. Moreover, this involves internal strength and weakness of specific corporation by stating interrelationship. Task 1 P1 Types and purposes of organisation public, private and voluntary sectors The business environment is segmented in to various sectors that is organising and managing by different people and legislations for getting activities and productivity. The types of business sectors are public, private and voluntary that are as defined: Public (NHS)– The meaning of such sectors is organisation which are fully controlled and operated in the supervision of government that support to run the business and satisfied the customers. These are also called non profit making company who only focuses on how to provide satisfactionto customers. For example, NHS that is UK based National Health service organisation providing health services to people and running business in the consideration of non profit. Purposes:The purpose of public sector is to improve the life of people by offering them best services. Purpose of NHS is to bring improvements in the health of patients and give them new life (Velychko and Liudmyla, 2017). Legal structure: Local government:This means when business is established at local areas and small level for the purpose of running business and providing services to local people then managed by local government. 2
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State government:This means all state have legislation assembly which is formed to solve the state people’s problems and allows them to operate the business (Ramanathan and et.al., 2017). Central government:When business activities are managed and controlled by larger range of assembly under various rules and regulation that can affect the positively. NHSis broad size organisation that is selling the activities by operating business. This organisation is following central government rules as it is operating business by providing health services to people. Private (John Lewis)– This means activities which owned by number of people, solely, collectively and others in a definite ratio is private organisation. This mainly focuses on profit making and make strategies to increase the organisational productivity. Profit maximization is the aim of private sector who bring new ideas and innovation in order to increase the activities. for example, John Lewis is high brand department store that is providing different types of products and services to its customers which helps to increase the sale and profitability (Jin and Hurd, 2018). Purposes:To increase sales and satisfy the customers through creating job opportunities for people. To introduce new products and services for retaining customers and increasing sales in competitive business environment. Legal structure: Sole trader –This is single business concern whois arranging capital and resources to run the business and making the profits. The aim is to understand needs and provide the kind of products. Partnership:This means when organisations is running and managing by two and more than two people for the running and managing the activities. This helps to increase the business performance by delivering product and services. Pvt Ltd company –Such companies are mainly owned by private organisation who are operating business by number of people and managing the activities. Public Ltd company –This means organisation which are controlling by superiors and management who have authority to make decision and forming a Public Ltd company. 3
John Lewis is followingthe Partnership legal structure that can help to increase the business activities and maintaining higher profits. Management are focusing on needs and wants of customers then provide products accordingly (Awadid and Nurcan, 2016). Voluntary (Oxfam):This means a sector by covering range of activitiesfromcultural and social environment. The operation of such sector is required to attain the business goals and increase the organisational profitability. The manager of organisation is liable to pay the amount and running business for social welfare is voluntary sector. For Example, Oxfam that is large organisation is running the activities by operating business by managing all functions. This helps to increase the business performance and improve living standard of people (Szczepańska- Woszczyna and Kurowska-Pysz, 2016). Purposes:The purpose of Oxfam is to improve the living standard of people and removing the poverty of people. To provide the resource and opportunities to people so they can live their life properly. Legal structure: Trust –This means when collection of people are decided to work for social welfare by providing services. Charitable organisation –These are non profit organisation that focuses on goals on philanthropic nature such as charitable educational and religious intention. Unincorporated corporation –This type of organisation involves un incorporation that helps to increase the living standard of people. Oxfam is running business under charitable legal structure which is operating by number of people helps poor people to provide them benefits. This organisation take places while providing social welfare to customers. P2 Size and scope of range of business organisations. Types of organisation on the bases of size that are as defined: Micro –This means a business enterprises which is operating at very small places for running business and increasing activities. In micro business, less number of employees are working with low investment (Lüdeke-Freund and et.al., 2017). Small –This means, a business which is started at small level and local areas with limited number of employees in order to increase the fill the customer needs and wants. This helps to increase the level of customers and retain the customers. 4
Medium –This means a business which is started with the number of up to more than 250 employeesfor the purpose of providing products and services. The management of organisation are running business by understanding products and services in order to increase productivity. It is medium in size which is operating business and making plans to increase activities (Crowley and Jordan, 2017). Large –This means a organisation which is operating at more than one area and country for increasing activities and profits. The person who is managing activities and functions by arranging capital and funds for making higher profits. For example, John Lewis that is larger size organisation by collecting funds and managing activities effectively. Thus helps to increase the number of customers by providing variety of products. The size and scope of business venture are as defined: BasisSmall /MicroMediumLarge Size and scopeMicroandsmall organisationsuchas beautysalon,general storeetc.aresmallin sizeandscopethatis operatingbusinessby providingproductsin small range. Thistypeof organisation is running businessatmedium sizeandoperating activities continuously bymanaging functions. John Lewis is larger size organisationthathas numberofstoreat different places who are operatingbusiness successfullyand increasingthe organisational productivity. GoalTofillthecustomers needs. Togrowthesmall business,filling customersdemand, providingvarietyof products and services. To increase sales, facing competition,expansion of business and increase organisational profits by runningtheactivities continuously. ObjectiveTo live their daily life byearningsmall amounts and prices. Tomakeplansfor growingand expansion of business. To capture market share up to 50%, profitability 60% and brand image. Market shareLessnumberinsmall10- 20% gaining in45-50% market share as 5
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areas.market share.itisprovidingbetter quality of products and services. Numberof products Single line products and needed products. Products and services are provided according to customer demand. Variety of products such asmenswear,women wearandkidsthat attracts customers. Stakeholder size Onlyownersare managing activities. Small number of stake holder who participate in business activities. Number of stakeholders are contributing in John Lewiscompanywho provideinvestmentto run the activities. Geographical areas Local areasRegionalandstate level Nationallevelwhere business are operating at different stores. Profit volumeNo profitLimited profits which dependsonselling activities. Higherlevelofprofits canbeearnby organisation. M1 Structure, size and scope of different organisation The business organisation are different such private, public and voluntary that are operating business by managing activities. Private organisation are profit making, public are not profits making and voluntary’s purpose of providing social benefits by operating business successfully. John Lewis is private organisation that is operating business for the purpose of making higher profits. The size of such organisation are different which are running at number of location and helps to attain the business goals. Task 2 P3 Relationship between organisational function and linked to objectives and structure Different types of functions and activities are managed by management of organisation who analysis the needs and develop the market where customers identify their need and make 6
decision to buy the products and services. All functions are important in companies who plays important role and control the activities. For instance John Lewis is private organisation which is selling the different products and services with the help of all department . This helps to increase the business performance by organisation, direct and controlling them. This helps to attain the business goals by adopting a appropriate organisational structure. Functional structure –In this structure, all functions are managed by their department by focusingonthemandmakingplansthathelpstoincreasethebusinessperformance (Szczepańska-Woszczyna and Kurowska-Pysz, 2016). Matrix structure –This is a structure which uses by organisation in traditional waysthat helps to related with functional and production manager that can help to operate the business and increase performance effectively. Division structure –In this structure, the roles and responsibilities of employees are divided according to their abilities and capacity which helps to perform well and manage the brand. Functional structure is following by John Lewisthat operating the functions and activities in defined form and managing the activities effectively. This helps to attain the business goals as employees share problems which they are facing and running the business effectively. Once, management has decided then functions are managed properly (Lüdeke-Freund and et.al., 2017). The interrelation between functions are as defined: HRM with marketing –Marketingdepartmentusesdifferentsourcesto attractthe customers as they have specific skills and talent that increases sales. In such activities HR department plays important role as it recruit employees according to demand in specific department.BothdepartmentandfunctionsareinterrelatedasHRMdepartmentrecruit employees for marketing and attracts employees to complete the target (Ifinedo, Pyke and Anwar, 2018). IT with distribution department –All organisation wantsto increase their selling activities so they adopt new technology for the purpose of improving distribution channel and increasing the business performance. By using new technology companies can bring changes in their distribution process which can help to maintain the good performance. In context to John Lewis, IT managers and employees are interrelated with distribution department as they helps to provide the cars to the potential customer by bringing innovation in their process. 7
Marketing with sales department –For fashion industry marketing is important which is performed by marketing manager by analysing the market and get people needs regarding trend which increases sale by providing products and services. John Lewis is following functional structure that helps to manage the functions and activities effectively. The marketing department is interlinked with sales as it uses social media, print media, newspapers etc. that attracts customers and helps to increase the sale (Gohar and Indulska, 2016). Account and finance function –Accounting is related to maintaining all accounts and financial information in relation to business income and expenses that helps to maintain the productivity and profitability. Finance is needed to fill all functions and activities which are important for organisation and maintaining the performance. In context to John Lewis, accounts and finance functions are interrelated such as all budgets and accounts which are prepared by account managers all informed to finance manager so all funds can be provided by finance department that can help to increase the activities and attain the business goals. Research with Human resource function –Research is defined as finding the needs and wants of their customers and organisation so all activities can be run effectively. Human resource 8
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function is main department which recruits research manager and employees which can help to manage the accounts and increase productivity by operating business successfully. M2 Advantages and disadvantages of interrelation between organisational functions Functions are important for business organisation which are running by management by focusing on all activities and organisational structure in order to achieve objectives. John Lewis’s objectives is become leading organisation in fashion industry so it is following functional structure which helps to operate activities. All function such as HRM, marketing, sales and IT department are performing by management that helps complete the targets and attain the business goals by managing all activities and making plans. Task 3 P4 Positive and negative impacts of macro environment Macro environment –The business is controlled under the internal and external factors that arises at the time of running business. When businesses are operated by business concern then needs to ensure that proper analysis is done and factor will not affect negatively. Different types of factors arises in business activities where management are required to focuses on factor and make proper plans which can help to run the business and increase the activities. In context to John Lewis company, managers are playing crucial role as they analysis the environment and get insights which factor has affected the business and how it can be managed. PESTLE analysis –This means an analysis which is required to run a business and increasingtheorganisationalproductivitiesbyperformingactions.Thisisimportantfor managers to analysis the factors that arises in industry and difficult to control. The knowledge is increasing by managing the activities and following the factors. PESTLE analysis of John Lewis are as defined: Political factor –This factor consist governmental rules, tax rates, stability, Brexit effects etc. that are related to business and affected the organisation operation and development. Positive Impacts:In UK, the political stability is increasing business activities as Brexit has support the John Lewis to operate its business and increase selling activities by managing the demand and products that helps in operation and development of business. 9
Negative impacts:On the other hand, if tax rate has increased due to changing government regulation that can affected business as it has to pay the tax amount on products and services that reduces productivity (Leonidou and et.al., 2017). Economical factor –This element consider GDP rates, inflation, interest rate, changing currencyetc.thatcanattractscustomerstospendtheirmoneyonbuyingbehaviour. Positive Impacts:In UK, GDP rates stable and interest rates are low which helps to operate the business and increase the profitability that affected positively John Lewis business. Negativeimpacts:Inotherside,increaseininflationratecanaffectedbusiness negatively as consumer buying power can be limits. The business activities of organisation and selling can be reduced. Social factor –The social factor involves demand, lifestyle, changing needs, social behaviour that can impacts on operation of business. For organisation it is important that to focuses on people demand, what is going on trend and how customers can attracts towards products and services so products and services are provided accordingly. Positive Impacts:John Lewis is larger size organisation that is focusing on customer trend and life style then introduce products accordingly which helps to operate the business successfully and increase the business performance in competitive business environment. Negative impacts:On the opposite ways, changing trend and lifestyle divert the people mind of buy the products and services from other brand who are providing stylish products that reduces the number of customers and create challenges for organisation to operate business. Technological factors –This factor is containing technology and innovation in their business activities so a business can be operated effectively and manage the brand image. Positive Impacts:The management and business concern are responsible in John Lewis to bring new products and innovation in their delivering process that can attracts range areas of customers and also increase the sale of branded wear. Moreover, the leader of such organisation are providing training and development programme to employees that can help to accept the challenges and operate business successfully. Negative impacts:In case of adopting new technology it can be difficult for organisation to spend the money and recruit a experienced person which make understand to employees how to work in new method that reduces organisational profitability as lot of amount needs to be invest in such activities (ATWA, IBRAHIM and SALEH, 2017). 10
Legal factor –This factor states that for running business and increasing production there is requirement of following some legislation that are important to run and keep the activities continue. Positive Impacts:John Lewis’s HR manager is aware of all rules such as employment law, equal pay, data protection, healthy and safety, fair standard act etc. that are increasing trust of customers and employees to offering best quality of products and services which helps to manage the operation and business performance in competitive environment. Negative impacts:This may affected as not following equal wages act that may create the conflicts between employees and they make decision to leave the organisation. Therefore, functionsandactivitiesbecomedifficulttooperateandcreatingchallengestohirenew employees for running activities. Environmental factor –This means organisation should follow some environmental rules and regulations that are important to run business and manage the function. Positive Impacts:John Lewis is department store that is reducing the wastage, carbon emission, environment protection etc. that can help to operate the business. Negative impacts:It can be challenge for chosen organisation to follow all environmental regulation otherwise it business cannot be operate a business. M3 PESTLE model support detailed analysis to macro environment PESTLEanalysisisconsideringpolitical,social,economical,technologicaland environmental factor that are affecting the business. Increasing population, changing life style, following legal term and using new technology by John Lewis is supporting the macro environment and business that helps to operate the business and face the competition. From the analysis it has defined that there are many factors which has affected negative so it should have knowledge to managing business performance (Peltola and et.al., 2016). Task 4 P5 Internal and external analysis of business corporations It is important for business to know the internal strength and weakness at the time of runningandoperatingbusiness.Themanagersareresponsibletoanalysistheinternal environment and make decision by completing task. This can help to increase the organisational 11
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productivity and profitability in competitive business environment. The SWOT analysis of John Lewis are explained below: Strength :This is leading organisation who is selling the products according to customers demand. In John Lewismanagement are managing a strong online presence in business. To maintain the good relation with employer and employees they share information and make efforts to complete task.Extensive product range that attracts customers and increase their buying behaviour. Weakness:There is absence of international business experience that create challenge for organisation. The organisation is not applying effective marketing strategies and also having less number of skilled person who does not work properly. John Lewis is having competition in business market which can reduce the organisational productivity (Velychko and Liudmyla, 2017).Moreover,Recent slump in profits due to weakness which affected the business negatively. Opportunities :All activities are managed and run by talented person that us an opportunity for business organisation and increases the performance.Uses of new technology andinnovationsuchasonlinebookingincreasessalesandperformanceinchanging environment. Formation of strategic partnership in global market and range of products for men, women, kids and others become a major opportunity that taken by John Lewis to continue their business. Development of new unique selling proposition is another opportunity which attracts customers and make higher profits. Threats :Not managing cash flow properly and increases in debts is major threat for John Lewis which reduced sales. Lack of customer demand and emergence of new competitor can be threat that affected profitability. SWOT analysis of NHS Strength :This organisation is providing good health care services to people that increases living rate and performance. This increases the satisfaction level of customers and patients who gets health care services. The selected organisation also involves area of expertise across a range of service. Moreover, Strong history of research and development is maintain by NHS. Weakness:The weakness of NHS is high cost in agency staffing that increases cost of organisation and reduced the services. Vacancy in nursing and AHP workforce that is required in 12
organisation and affected services negatively as they are lack. Financial deficit is facing by NHS which is required to be solved. Theatres productivity Opportunities :Uses of new technology and continue research is an good opportunity which can help to bring new services for people. This involves System wide sustainability and transformation plan which increases satisfaction level of people. Community and social care is delivered to patients that increases pleasure and maintain good performance. NHS increases service user, public involvement and career which increases brand image and improve business. Income opportunities from private patients can be taken which can help to operate regularly. Threats :Non delivery of CCG planned which can stop to provide good health care servicestopeople.Lossofmarkettoalternativeprovidersthatcreateaheavylossin organisation. Higher requirement of foreign sources and medical technology that is difficult for NHS and reduced services. New ownership in NHS which can be challenge for people accept new regulation and environment for working. P6 Strength and weakness that interrelated with macro environmental factors Basis of interrelationStrengthWeakness Political factorReductionintaxratesand governmentstabilityhelpsto increasethestrengthofJohn Lewis as it can operate business successfully(Ramanathanand et.al., 2017). The government regulation are not stable and it is charging high interest on transportation thatmaybeweakpointfor organisationandaffects business negatively. Economical factorAfterBrexit, inflationrate are reduced that become beneficial for Jown Lewis and customers to buyproductsandincreasethe sale of organisation. Increase in interest rate can be challengefororganisationto operatethebusinessbecause needofhighinvestmentand paying interest charges. Social factorThe management of organisation are focusing on people needs and fashion then provide cloth wear to customer accordingly which This can be challenge for John Lewis to provide the products as per people fashion as need are changing day by day that 13
helpstoimprovethebusiness effectiveness and productivity. can be difficult to operate the business. Technological factorChosenorganisationis increasingstrengthand opportunitiesbyadoptingnew technologyandimproving distribution channel that helps to manage the activities effectively. Lack of skilled and technical workersisweaknessfor organisation that is linked with technologyandbecome difficult to get competition (Jin and Hurd, 2018). M4 Apply SWOT and justification on decisions SWOT analysis is a framework which uses by business concern to know the strength and weakness which helps to increase the business activities. In John Lewis it influence decision making such as managers analysis the environment and get weak point that make efforts to convert them in to strength and opportunities. This helps to increase the performance and get higher production in environment (Awadid and Nurcan, 2016). CONCLUSION From the report it can be concluded that business environment is considering internal and external factors that has affected the business. Type of business organisation such as public, private and voluntary that helps to operate the business by managing activities. PESTLE analysis is uses to analyse the external environment that helps to run and facing the challenges. SWOT analysis is uses to state the strength and weakness. 14
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