The Vendor Communication Plan

Vendor Communication Plan 1
Student’s Name
Professor
Date

Vendor Communication Plan 2
Vendor Communication Plan
Overview
Background
Frequent, timely, and constructive interaction and engagement with various players in the
industry is crucial for managing complex and risky procurement. This is the reason why
increasing the level of communication is essential to the procurement department.
Purpose
the main objective of this communication plan is to give a clear and consistent route to be
followed by the workforce in the procurement department on how to engage with various players
in the industry before awarding contracts (Lysetti & Karandikar, 2020). It is designed to
eliminate any available misperceptions in the communication procedures between the vendors
and the contracting officers.
Policy
the department of procurement requires to ensure honest, constructive, and frequent discourse
with the industry vendor community on matters that are mutually beneficial and be conducted in
a manner that adequately protects sensitive data, its sources methods, and the available
technology in the firm (Bersani, Fuller, Garabedian, Espares, Mlaver, Businger, & Dykes, 2020).
Mutually beneficial factors may include the following; industrial business practices, elimination
of communication barriers, current trends in technological advancement, security factors, and the
overall organizational performance compared to industrial production.
Statement of commitment

Vendor Communication Plan 3
To effectively implement this vendor communication plan, the procurement department is
committed to:
a. carryout early, frequent, and constructive communication with other players in the
industry
b. include small business and strategic subgroups of small businesses getting involved in the
industry.
c. Include new vendors the firm has not worked with initially
d. utilize acquisition forecasting to establish procurements that involve possible
opportunities for added communication layer in the industry.
2 Roles and responsibilities
2.1Senior procurement manager
The senior manager is responsible for the following:
a. encourage vendor engagement to enhance communication with both large and small
firms
b. increase awareness of the need to conduct regular conversations in the industry.
c. look for feedbacks necessary in helping improve communication outreach
2.2 Chief information officer
He is responsible for advising the senior procurement manager on the new forms of technologies
and identifies platform supporting acquisitions.
2.3 Program official
He is responsible for: