Virtual Team Management: Tips for Managers and Leaders
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This article discusses the challenges faced by managers while managing virtual teams and provides tips on how to manage virtual teams effectively. The article covers topics such as different time zones, language barriers, cultural differences, clarity, and emergent leadership. References are also provided for further reading.
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Management Communication1 Management Communication
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Management Communication2 XYZ Company A-22, Holy Street Date: 9/08/2018 To:Marketing Director From:Senior Analyst Subject:VIRTUAL TEAM MANAGEMENT A virtual team is defined as the group of people which mainly participates in the common projects by collaborating their efforts and actions for the purpose of achieving the common objectives. As stated, management of the virtual team is the most important process, and while managing and leading the team following are some important areas on which managers and leaders must focus: First argument includes the discussion related to the different time zones, language barriers, and cultural differences between the members of the virtual teams. Second argument deals with the clarity, and third argument deals with the emergent leadership. Different time zones:Different zones of times are considered as the big issue, as it creates the complications in the working. Different time zones are not only an issue but it is also an opportunity for the purpose of increasing efficiency by working around the clock. Managers can develop the team which works 24/7 for the purpose of ensuring connectivity with other teams. Another area which must be considered by the managers is the hurdles related to the language, as this area require the greater attention of the manager and leader while delegating the work to its team members. For resolving this issue, management can develop the team charter which mainly clarifies the direction and also established the well defines rules in context of working together (Duarte & Snyder, 2006). Culture difference is another big issue which must be considered by each and every manager or leader of the virtual teams. It is very difficult for the managers to focus on the background of each and every member of the team for the purpose of ensuring the effective collaboration. As there is difference between the members of the team, and because of this it is necessary to balance it with the help of the formal and informal communication. (Serrat, 2009). Clarity:Clarity is the most important element for making any team effective, and because of this it is the most important responsibility of the manager and leader. In other words, mangers must assigned particular tasks to each and every member of the team. Particular tasks not only ensure the clarity but also prevent the confusion and chaos between the team members. Manager must
Management Communication3 focus on creating the environment which ensures the relevant accountability of the person, and this also ensures the trust between the team members. Things become worse when person is not accountable for the task done by them, as it not only reduce the efficiency but also create conflicts between the team members. This issue can only be resolved by held the particular person accountable for the task done by them, as it improves the efficiency of the person and also ensures timely performance. Clarity in accountability is the most important tool which not only assures the effectiveness in the performance but also helps in identifying the loopholes which affects the performance of the individual and team members in the organization (Mcconnnell, 2012). Nurture emergent leadership:Emergent leaders are considered as important for the purpose of ensuring the innovation in the performance of team, and this can be ensured through the training programs. Objectives of the organization are important to achieve, but personal objectives of the employees are also required to achieve. As balance between the two not only avoids conflict between the two but also ensure the achievement of both in effective manner. It is necessary for the leader to not only maintain balance of fulfilment between the two but also ensure their achievement in such manner as it provides benefit to both organization as well as employee. These types of leaders not only ensure the achievement of organization’s objectives but also help their team members in achieving their personal objectives (Sulllivan, 2018). There are number of times when advanced technology also failed, and because of this it is necessary for the managers to prepare an alternative plan and also prepare the team members to face the challenges in the future. These future challenges can disturb the achievement of targets, and preparation of employees in this context prevent the severe consequences both team member and organization. After considering the facts of the above stated function, it is clear that there are number of areas on which manager or leader needs to focus, as focus on these areas ensures the effective working of the virtual team. Copy To: >>>>>>>> >>>>>>>>
Management Communication4 References: Duarte, D. & Snyder, N. (2006). Mastering Virtual Teams: Strategies, Tools, and Techniques That Succeed. John Wiley & Sons, Inc. Mcconnnell, E. (2012). Virtual Teams – Definition, Management and Benefits. Available at: https://mymanagementguide.com/managing-virtual-teams-understanding-definition- management-and-benefits/. Accessed on 9thAugust 2018. Serrat, O. (2009). Managing Virtual Teams, Chicago School of Professional Psychology, Volume 55. Sullivan, T. (2018). 6 tips for managing virtual teams. Available at:http://www.hult.edu/blog/6- tips-managing-virtual-teams/. Accessed on 9thAugust 2018.